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← Revision 324 as of 2025-04-02 18:39:06 ⇥
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| ## page was renamed from SC18 SCinet Vendor Portal |
== SCinet25 Contributor Portal == |
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| Benefits of Partnership - Innovate, Communicate, Collaborate | '''Contributor Information''' |
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| How? What is Required? Contributions (hardware, software, service, etc.) and Team Members/support during Staging, Setup and Show | [[https://docs.google.com/forms/d/150GSbr3KuspdrYdZLX2rTH89d4BtVBoXcjV6sp8b2Sg/viewform?edit_requested=true| Intent to Participate & Contact Form in SCinet 2025]] |
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| Show current deadlines in a box on the right - what's due now, what's next? | [[attachment:SC25-CRGuide.pdf|SCinet 2025 Contributor Guide (PDF)]] |
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| Overall Deadlines (link) | 2025 Contributor Webinar Slides - TBD |
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| FAQ - separate box on the right? This is where we could put valuation calculation formulas, etc. | 2025 Contributor Webinar Recording - TBD |
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| Step 1: Initial Application to be a vendor (form) - who will be filling this out? Vendors/Team Leads/Vendor Relations/Mgmt Team/: | [[attachment:sc25_sewout_out_04.ai| SC25 Embroidery Color Guide (AI Version)]] and [[attachment:sc25_sewout_out_04.pdf| SC25 Embroidery Color Guide (PDF Version)]] |
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| * Create login on SC18 Submission Site? * Contact Information (name, email, phone) - required 1. Executive 1. Technical 1. Marketing/Communications * Interested in Donating Apparel? (starts a process) - optional * Interested in Donating Travel Support? (starts a process) - optional |
'''Bill of Materials and Shipping Forms''' |
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| Step 2: Existing Vendor Submissions | [[attachment:SC25_SCinet_BOM_Template.xlsx| SC25 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org |
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| * Login or Create account on Submissions site on SC18? | [[attachment:20250219-SCinet-LW.docx| SC25 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org |
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| Donations/Contributions workflows | [[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf|SC25 Shipping Label (Staging - Green)]] |
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| * Submit BOM (secure process with limited access) - Download BOM format * Donate Apparel (separate workflow) - give them options to what they can donate with dollar amount estimates * Donate Travel Support (separate workflow) |
SC25 Off-Week Shipping Label - Available upon request only SC25 Setup/Show Shipping Label - Available upon request only SC25 SCinet Outbound Shipping Form - TBD St. Louis Warehouse contact: TBD {{{#!wiki comment |
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| Marketing/Communications Information collection/review/approval | [[attachment:SC25 SCINET - Show Site Show Install - Purple (004).pdf|SC25 Shipping Label (Setup/Show - Purple)]] |
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| * Kiosk images/text * Panel Art images/text |
|
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| Other requests (offline?) | |
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| * Exhibition Badge requests * Network Connection Transfer? |
[[attachment:CR-Webinar24.pdf| 2025 Contributor Webinar Slides (PDF)]] |
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| Shipping/Receiving/Returns process | [[attachment:20240522-Webinar.mp4| 2025 Contributor Webinar Recording (MP4)]] |
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| * Shipment Tracking information - provide labels, receive information * Setup labels * Show labels * Return labels * Shipping information? |
[[attachment:sc24_embroidery.ai|SC25 Embroidery Color Guide]] '''Bill of Materials and Shipping Forms''' [[https://forms.gle/tRBZ5rTydkhTbeCZ9|SC25 SCinet Outbound Shipping Form]] St. Louis Warehouse contact: TBD }}} === Deliverables, Deadlines and Details === '''''Please plan to provide the following deliverables. Please check back often as the dates may change.''''' ||<tablewidth=""" tablestyle=""">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' || ||Contributor Intent to Participate Due ||Friday, May 30, 2025 || Contributors (or Team Leads) let CR know they intend to participate || ||Initial Bill of Materials ||Friday, June 27, 2025 || First pass BOM to determine initial contributor tiers and equipment || ||Liability Waivers due ||Friday, June 27, 2025 || Required for contributors loaning hardware || ||Initial Valuation Deadline ||Friday, August 1, 2025 || Initial Valuation level achieved, based on first BOM || ||Updated Bill of Materials Due ||Friday, August 8, 2025 || Any updates since initial BOM || ||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 15, 2025 || Valuation level achieved, based on first BOM and any Extra Mile contributions || ||Apparel Sizes and Quantities Released to contributors || Friday, August 15, 2025 || For those providing shirts, all sizes will be released by this date || ||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 29, 2025 || If donating to the Travel fund, must commit by this date || ||Co-branded Apparel commitment deadline || Friday, August 29, 2025 || If donating apparel, must commit by this date || ||Final Valuation Deadline || Friday, September 5, 2025 || Valuation level achieved, based on updated BOM and any Extra Mile contributions || ||Final Bill of Materials Due || Friday, September 5, 2025 || Final loans, equipment, software valuations || ||Outbound Shipper Paperwork Submitted || Friday, September 5, 2025 || Required for contributors loaning hardware || ||Contributor Logos submitted || Friday, September 12, 2025 || For use on banners, panels, and websites || ||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 12, 2025 || Final Valuation level achieved, based on final BOM and any Extra Mile contributions || ||SCinet Panel Artwork submitted || Friday, September 12, 2025 || For those that are eligible for Panels, artwork is due on this date || ||Network connection transfer request submitted || Friday, September 26, 2025 || For those that are selecting a booth connection, information must be submitted to use or transfer by this date || ||Request complimentary exhibitor badges || Friday, September 26, 2025 || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations || ||Loaned Equipment Delivered to Freeman Warehouse || Wednesday, October 15, 2025 || Coordinated with SCinet logistics || ||Co-branded Apparel Shipment Received || Wednesday, October 15, 2025 || Coordinated with SCinet logistics || ||SCinet Staging || Wednesday October 22 - Friday October 31, 2025 || Indentation only, coordinate with your teams || ||SCinet Setup || November 10-15, 2025 || SCinet coordinated movement to the SC showfloor || ||SC Show || November 16-20, 2025 || Standard SCinet operations and Conference || ||SCinet Teardown || Friday, November 21, 2025 || Coordinated teardown of SCinet || ||Freeman Outbound Shipping || Saturday, November 22, 2025 || all equipment will depart by this date || Questions, comments or concerns? [[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet25 Contributor Inquiry|Contact SCinet25 Contributor Relations]] |
SCinet25 Contributor Portal
Contributor Information
Intent to Participate & Contact Form in SCinet 2025
SCinet 2025 Contributor Guide (PDF)
2025 Contributor Webinar Slides - TBD
2025 Contributor Webinar Recording - TBD
SC25 Embroidery Color Guide (AI Version) and SC25 Embroidery Color Guide (PDF Version)
Bill of Materials and Shipping Forms
SC25 Bill of Materials (BOM) -- Email completed form to contributor-relations@scinet.supercomputing.org
SC25 Liability Waiver - Due with first BOM if you are providing hardware - Email completed form to contributor-relations@scinet.supercomputing.org
SC25 Shipping Label (Staging - Green)
SC25 Off-Week Shipping Label - Available upon request only
SC25 Setup/Show Shipping Label - Available upon request only
SC25 SCinet Outbound Shipping Form - TBD
St. Louis Warehouse contact: TBD
Deliverables, Deadlines and Details
Please plan to provide the following deliverables. Please check back often as the dates may change.
Deliverable |
Deadlines |
Details |
Contributor Intent to Participate Due |
Friday, May 30, 2025 |
Contributors (or Team Leads) let CR know they intend to participate |
Initial Bill of Materials |
Friday, June 27, 2025 |
First pass BOM to determine initial contributor tiers and equipment |
Liability Waivers due |
Friday, June 27, 2025 |
Required for contributors loaning hardware |
Initial Valuation Deadline |
Friday, August 1, 2025 |
Initial Valuation level achieved, based on first BOM |
Updated Bill of Materials Due |
Friday, August 8, 2025 |
Any updates since initial BOM |
Confirmation to contributors of Initial Benefit Level Achieved |
Friday, August 15, 2025 |
Valuation level achieved, based on first BOM and any Extra Mile contributions |
Apparel Sizes and Quantities Released to contributors |
Friday, August 15, 2025 |
For those providing shirts, all sizes will be released by this date |
WINS Volunteer Travel Support Fund Contribution Declaration |
Friday, August 29, 2025 |
If donating to the Travel fund, must commit by this date |
Co-branded Apparel commitment deadline |
Friday, August 29, 2025 |
If donating apparel, must commit by this date |
Final Valuation Deadline |
Friday, September 5, 2025 |
Valuation level achieved, based on updated BOM and any Extra Mile contributions |
Final Bill of Materials Due |
Friday, September 5, 2025 |
Final loans, equipment, software valuations |
Outbound Shipper Paperwork Submitted |
Friday, September 5, 2025 |
Required for contributors loaning hardware |
Contributor Logos submitted |
Friday, September 12, 2025 |
For use on banners, panels, and websites |
Confirmation to contributors of Updated Benefit Level Achieved |
Friday, September 12, 2025 |
Final Valuation level achieved, based on final BOM and any Extra Mile contributions |
SCinet Panel Artwork submitted |
Friday, September 12, 2025 |
For those that are eligible for Panels, artwork is due on this date |
Network connection transfer request submitted |
Friday, September 26, 2025 |
For those that are selecting a booth connection, information must be submitted to use or transfer by this date |
Request complimentary exhibitor badges |
Friday, September 26, 2025 |
For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations |
Loaned Equipment Delivered to Freeman Warehouse |
Wednesday, October 15, 2025 |
Coordinated with SCinet logistics |
Co-branded Apparel Shipment Received |
Wednesday, October 15, 2025 |
Coordinated with SCinet logistics |
SCinet Staging |
Wednesday October 22 - Friday October 31, 2025 |
Indentation only, coordinate with your teams |
SCinet Setup |
November 10-15, 2025 |
SCinet coordinated movement to the SC showfloor |
SC Show |
November 16-20, 2025 |
Standard SCinet operations and Conference |
SCinet Teardown |
Friday, November 21, 2025 |
Coordinated teardown of SCinet |
Freeman Outbound Shipping |
Saturday, November 22, 2025 |
all equipment will depart by this date |
Questions, comments or concerns?