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| ## page was renamed from SC18 SCinet18 Vendor Portal - DRAFT |
== SCinet23 Contributor Portal == |
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| ''Benefits of Partnership - Innovate, Communicate, Collaborate: 'Nobody else can put your equipment in front of 12,000 attendees' (see the Exhibitor page') - this should be on the SCinet page?'' | '''Contributor Information''' |
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| '''SCinet commercial partners contribute their hardware, software, services for the following time periods. Their support personnel become part of the planning teams with university, national labs and supercomputer center volunteers: ''' | [[https://forms.gle/pfuCd48iTLk9XwwbA| Intent to Participate & Contact Form in SCinet 2023]] |
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| * Staging: Oct. 2018 * Setup: Nov. 2018 * Show: Nov. 2018 |
[[https://docs.google.com/document/d/1icX2nB_xuXGpi_mcidL99SJW7UkT-CXi/edit# | SC23 SCinet Contributor Guide.docx]] [[attachment:SC23 logo color sheet.pdf| SC23 Logos and Color Guide (PDF)]] '''Bill of Materials and Shipping Forms''' [[attachment:SCinet 2023 BOM.xlsx| SC23 Bill of Materials (BOM)]] [[attachment:SC23 Waiver of Liability.docx| SC23 Liability Waiver - Due with first BOM ]] [[attachment:SC23 SCINET - Warehouse Pre-Stage - Green.pdf| SC23 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse ]] {{{#!wiki comment [[attachment:SC23 SCINET - Show Site Show Install - Purple.pdf| SC23 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center]] }}} === Deliverables, Deadlines and Details === '''''Please plan to provide the following deliverables. Please check back often as the dates may change.''''' ||<tablewidth=""" tablestyle=""">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' || ||Contributor Intent to Participate || May 12 ||Contributors (or Team Leads) let CR know they intend to participate|| ||Initial BOM || July 14 || First pass BOM to determine initial contributor tiers and equipment || ||Liability Waiver|| July 14 || Required for contributors loaning hardware || |
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| {{{#!wiki comment | |
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| Show current deadlines in a box on the right - what's due now, what's next? (SC19) | |
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| __Deadlines__ (link) | ||Initial Bill of Materials ||July 16 ||[[attachment:SCinet21 Blank BOM.xlsx | SC2021 BOM.xlsx]] ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Initial Bill of Materials Submission|Submit Bill Of Materials (BOM) ]] || ||Liability Waiver ||July 16 ||[[https://docs.google.com/document/d/1tZQFCRKFaJudRFaJib8ikr2ttZKXlozUZJUpjuWhrmU/edit | Liability Waiver]]||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Liability Waiver|Submit Waiver/Liability Release ]] '''Note: Liability Waiver/Release only required if submitting equipment to show in St Louis''' || ||Volunteer Travel Support Fund Donation Declaration ||August 20 ||Travel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Volunteer Travel Support Fund Declaration|Declare Volunteer Travel Support Fund Support]] || ||Intention to provide SCinet21 Apparel ||August 20 ||Apparel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Intention to Provide SCinet Apparel|Intention to Provide SCinet Apparel]] || ||Company Logo submission ||August 20 ||Submit logo to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=SC21 Company Logo|Submit Company Logo]] || ||Updated Bill of Materials || September 3 || A more refined Bill of Materials. Used to finalize contributor tiers [[attachment:SC2021_BOM.xlsx | SC2021 BOM.xlsx]] || [[mailto:logistics@scinet.supercomputing.org??cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Refined Bill of Materials Submission|Submit Updated BOM ]] || ||SCinet Contributor Highlights for Interactive Experience Kiosk submission ||September 27 ||Submit information to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Partner Highlights for Kiosk|Submit Contributor Highlights for Kiosk]]|| ||Wall Panel Artwork submission ||October 1 ||Submit information to Contributor Relations. Based on Contributor Sponsorship Level - [[attachment:freeman-graphics-artwork-guidelines.pdf|Specifications for Panel Artwork]] || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Wall Panel Custom Artwork|Submit Wall Panel Custom Artwork]]|| ||Final BOM Submitted for Insurance Valuation||October 1 ||Work with SCinet Technical Team Leads || || ||Request Network Connection Transfer/Modification ||October 8 || Please send your request to Contributor Relations. 10Gbps and 100Gbps upgrades include connection only. Router and Optics not provided.||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Network Connection Transfer|Request Network Connection Transfer]] || ||Request Complimentary Exhibitor Badges ||October 15 ||Provide recipient(s) Full Name and Email Address ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Complimentary Exhibitor Badges|Request Complimentary Exhibitor Badges]]. *Number of complimentary badges are based on sponsorship level. || ||Tracking Information Submitted ||ASAP, Before October 15 || All shipping tracking information must be sent via email to Logistics. Without this information, we cannot ensure your equipment will be safely delivered to SCinet||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Shipping Tracking Info|Submit Shipping Tracking Information]] || ||Items Arrive at Freeman Warehouse ||October 15 || [[attachment:SCShippingLabel.pdf | SC21 Shipping Label (Green) - Used for all freight shipments]] Shipping Phone: 1-xxx-xxx-xxxx (Asking for phone number)|| '''Items arriving after this date cannot be guaranteed to make it to SC21 on time'''|| ||Donated SCinet21 Apparel Received ||November 8||Use the Approved SCinet Shipping Label above || PDF for Sizes goes here|| ||Outbound Shipping Paperwork Submitted ||November 15 || [[attachment:SCinet Shipping Outbound 2021|Outbound Shipping Request.docx]] [[attachment:SCinet Shipping Outbound HandCarry 2021| Outbound Shipping Request (Hand Carry).docx]]||Discuss with SCinet CR/Logistics || |
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| FAQ - separate box on the right? This is where we could put valuation calculation formulas, etc. | || || || || || }}} |
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| Step 1: Initial Application to be a vendor (form) - who will be filling this out? Vendors/Team Leads/Vendor Relations/Mgmt Team/: | |
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| * Create login on SC18 Submission Site? SC19 * Contact Information (name, email, phone) - required 1. Executive 1. Technical 1. Marketing/Communications * Interested in Donating Apparel? (starts a process) - optional * Interested in Donating Travel Support? (starts a process) - optional |
Questions, comments or concerns? |
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| Step 2: Existing Vendor Submissions * Login or Create account on Submissions site on SC18? (SC19) Donations/Contributions workflows * Submit BOM (secure process with limited access) - Download BOM format * Donate Apparel (separate workflow) - give them options to what they can donate with dollar amount estimates * Donate Travel Support (separate workflow) Marketing/Communications Information collection/review/approval * Kiosk images/text * Panel Art images/text Other requests (offline?) * Exhibition Badge requests * Network Connection Transfer? Shipping/Receiving/Returns process * Shipment Tracking information - provide labels, receive information * Setup labels * Show labels * Return labels * Shipping information? |
[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet23 Contributor Inquiry|Contact SCinet23 Contributor Relations]] |
SCinet23 Contributor Portal
Contributor Information
Intent to Participate & Contact Form in SCinet 2023
SC23 SCinet Contributor Guide.docx
SC23 Logos and Color Guide (PDF)
Bill of Materials and Shipping Forms
SC23 Liability Waiver - Due with first BOM
SC23 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse
Deliverables, Deadlines and Details
Please plan to provide the following deliverables. Please check back often as the dates may change.
Deliverable |
Deadlines |
Details |
Contributor Intent to Participate |
May 12 |
Contributors (or Team Leads) let CR know they intend to participate |
Initial BOM |
July 14 |
First pass BOM to determine initial contributor tiers and equipment |
Liability Waiver |
July 14 |
Required for contributors loaning hardware |
Questions, comments or concerns?