Diff for "Home" - SCinet Contributor Relations

Differences between revisions 14 and 269 (spanning 255 versions)

SCinet23 Contributor Portal

Contributor Information

Intent to Participate & Contact Form in SCinet 2023

SC23 SCinet Contributor Guide.docx

SC23 Logos and Color Guide (PDF)

SCinet 2023 Contributor Relations Webinar Recording (m4v)

SCinet 2023 Contributor Relations Webinar Slides

Bill of Materials and Shipping Forms

SC23 Bill of Materials (BOM)

SC23 Liability Waiver - Due with first BOM

SC23 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse

SC23 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center

Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable	Deadlines	Details
Contributor Intent to Participate	May 12	Contributors (or Team Leads) let CR know they intend to participate
Initial BOM	July 14	First pass BOM to determine initial contributor tiers and equipment
Liability Waiver	July 14	Required for contributors loaning hardware
Updated BOM	August 11	Any updates since initial BOM
Final BOM	September 8	Final loans, equipment, software valuations
Loaned Equipment Received Freeman	October 11	Mandatory for hardware loans
Outbound shipper paperwork	October 27	Mandatory for return of hardware

Initial Bill of Materials	July 16	SC2021 BOM.xlsx	Submit Bill Of Materials (BOM)
Liability Waiver	July 16	Liability Waiver	Submit Waiver/Liability Release Note: Liability Waiver/Release only required if submitting equipment to show in St Louis
Volunteer Travel Support Fund Donation Declaration	August 20	Travel donation to increase benefits valuation to the next sponsorship level	Declare Volunteer Travel Support Fund Support
Intention to provide SCinet21 Apparel	August 20	Apparel donation to increase benefits valuation to the next sponsorship level	Intention to Provide SCinet Apparel
Company Logo submission	August 20	Submit logo to Contributor Relations	Submit Company Logo
Updated Bill of Materials	September 3	A more refined Bill of Materials. Used to finalize contributor tiers SC2021 BOM.xlsx	Submit Updated BOM
SCinet Contributor Highlights for Interactive Experience Kiosk submission	September 27	Submit information to Contributor Relations	Submit Contributor Highlights for Kiosk
Wall Panel Artwork submission	October 1	Submit information to Contributor Relations. Based on Contributor Sponsorship Level - Specifications for Panel Artwork	Submit Wall Panel Custom Artwork
Final BOM Submitted for Insurance Valuation	October 1	Work with SCinet Technical Team Leads
Request Network Connection Transfer/Modification	October 8	Please send your request to Contributor Relations. 10Gbps and 100Gbps upgrades include connection only. Router and Optics not provided.	Request Network Connection Transfer
Request Complimentary Exhibitor Badges	October 15	Provide recipient(s) Full Name and Email Address	Request Complimentary Exhibitor Badges. *Number of complimentary badges are based on sponsorship level.
Tracking Information Submitted	ASAP, Before October 15	All shipping tracking information must be sent via email to Logistics. Without this information, we cannot ensure your equipment will be safely delivered to SCinet	Submit Shipping Tracking Information
Items Arrive at Freeman Warehouse	October 15	SC21 Shipping Label (Green) - Used for all freight shipments Shipping Phone: 1-xxx-xxx-xxxx (Asking for phone number)	Items arriving after this date cannot be guaranteed to make it to SC21 on time
Donated SCinet21 Apparel Received	November 8	Use the Approved SCinet Shipping Label above	PDF for Sizes goes here
Outbound Shipping Paperwork Submitted	November 15	Outbound Shipping Request.docx Outbound Shipping Request (Hand Carry).docx	Discuss with SCinet CR/Logistics

Questions, comments or concerns?

Contact SCinet23 Contributor Relations

-  ⇤ ← Revision 14 as of 2018-03-20 20:17:59 → 
  Size: 2011
  Editor: combsje
  Comment:
+   ← Revision 269 as of 2023-10-13 16:14:19 → ⇥
  Size: 6845
  Editor: dewittw
  Comment:
-Deletions are marked like this.
+Additions are marked like this.
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-## page was renamed from SC18
SCinet18  Vendor Portal - DRAFT
+== SCinet23 Contributor Portal ==
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+Line 3:
-''Benefits of Partnership - Innovate, Communicate, Collaborate: 'Nobody else can put your equipment in front of 12,000 attendees' (see the Exhibitor page') - this should be on the SCinet page?''
+'''Contributor Information'''
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+Line 5:
-'''SCinet commercial partners contribute their hardware, software, services for the following time periods.  Their support personnel become part of the planning teams with university, national labs and supercomputer center volunteers: '''
+[[https://forms.gle/pfuCd48iTLk9XwwbA| Intent to Participate & Contact Form in SCinet 2023]]
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+Line 7:
- * Staging:  Oct. 2018
 * Setup:  Nov. 2018
 * Show:  Nov. 2018
+[[https://docs.google.com/document/d/1icX2nB_xuXGpi_mcidL99SJW7UkT-CXi/edit# | SC23 SCinet Contributor Guide.docx]] 

[[attachment:SC23 logo color sheet.pdf| SC23 Logos and Color Guide (PDF)]]

[[attachment:SCinet Contributor Webinar 2023.m4v|SCinet 2023 Contributor Relations Webinar Recording (m4v)]]

[[attachment:SCinet Contributor Webinar 2023 slides.pdf|SCinet 2023 Contributor Relations Webinar Slides]]

{{{#!wiki comment
[[https://drive.google.com/drive/folders/163lmw4Q0GyWR3CGkWIl3RlcTySZEUqYi| SCinet 2023 Contributor Relations Webinar (recording)]]
}}}

'''Bill of Materials and Shipping Forms'''

[[attachment:SCinet 2023 BOM.xlsx| SC23 Bill of Materials (BOM)]]

[[attachment:SC23 Waiver of Liability.docx| SC23 Liability Waiver - Due with first BOM ]]

[[attachment:SC23 SCINET - Warehouse Pre-Stage - Green.pdf| SC23 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse ]]

[[attachment:SC23 SCINET - Show Site Show Install - Purple.pdf| SC23 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center]]
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+Line 30:
+=== Deliverables, Deadlines and Details ===
'''''Please plan to provide the following deliverables. Please check back often as the dates may change.'''''
||<tablewidth="&quot" tablestyle="&quot;">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' ||
||Contributor Intent to Participate || May 12 ||Contributors (or Team Leads) let CR know they intend to participate||
||Initial BOM || July 14 || First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waiver|| July 14 || Required for contributors loaning hardware ||
||Updated BOM|| August 11 || Any updates since initial BOM ||
||Final BOM||September 8|| Final loans, equipment, software valuations ||
||Loaned Equipment Received Freeman|| October 11 || Mandatory for hardware loans ||
||Outbound shipper paperwork|| October 27 || Mandatory for return of hardware ||
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+Line 41:
-Show current deadlines in a box on the right - what's due now, what's next? (SC19)
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-__Deadlines__ (link)
+{{{#!wiki comment
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-FAQ - separate box on the right?  This is where we could put valuation calculation formulas, etc.
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-Step 1:  Initial Application to be a vendor (form) - who will be filling this out?  Vendors/Team Leads/Vendor Relations/Mgmt Team/:
+||Initial Bill of Materials ||July 16 ||[[attachment:SCinet21 Blank BOM.xlsx | SC2021 BOM.xlsx]] ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Initial Bill of Materials Submission|Submit Bill Of Materials (BOM) ]]  ||
||Liability Waiver ||July 16 ||[[https://docs.google.com/document/d/1tZQFCRKFaJudRFaJib8ikr2ttZKXlozUZJUpjuWhrmU/edit | Liability Waiver]]||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Liability Waiver|Submit Waiver/Liability Release ]] '''Note: Liability Waiver/Release only required if submitting equipment to show in St Louis''' ||
||Volunteer Travel Support Fund Donation Declaration ||August 20 ||Travel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Volunteer Travel Support Fund Declaration|Declare Volunteer Travel Support Fund Support]] ||
||Intention to provide SCinet21 Apparel ||August 20 ||Apparel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Intention to Provide SCinet Apparel|Intention to Provide SCinet Apparel]] ||
||Company Logo submission ||August 20 ||Submit logo to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=SC21 Company Logo|Submit Company Logo]] ||
||Updated Bill of Materials || September 3 || A more refined Bill of Materials. Used to finalize contributor tiers [[attachment:SC2021_BOM.xlsx | SC2021 BOM.xlsx]] || [[mailto:logistics@scinet.supercomputing.org??cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Refined Bill of Materials Submission|Submit Updated BOM ]] ||
||SCinet Contributor Highlights for Interactive Experience Kiosk submission ||September 27 ||Submit information to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Partner Highlights for Kiosk|Submit Contributor Highlights for Kiosk]]||
||Wall Panel Artwork submission ||October 1 ||Submit information to Contributor Relations.  Based on Contributor Sponsorship Level - [[attachment:freeman-graphics-artwork-guidelines.pdf|Specifications for Panel Artwork]] || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Wall Panel Custom Artwork|Submit Wall Panel Custom Artwork]]||
||Final BOM Submitted for Insurance Valuation||October 1 ||Work with SCinet Technical Team Leads || ||
||Request Network Connection Transfer/Modification ||October 8 || Please send your request to Contributor Relations.  10Gbps and 100Gbps upgrades include connection only.  Router and Optics not provided.||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Network Connection Transfer|Request Network Connection Transfer]] ||
||Request Complimentary Exhibitor Badges ||October 15 ||Provide recipient(s) Full Name and Email Address ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Complimentary Exhibitor Badges|Request Complimentary Exhibitor Badges]].  *Number of complimentary badges are based on sponsorship level. ||
||Tracking Information Submitted ||ASAP, Before October 15 || All shipping tracking information must be sent via email to Logistics.  Without this information, we cannot ensure your equipment will be safely delivered to SCinet||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Shipping Tracking Info|Submit Shipping Tracking Information]] ||
||Items Arrive at Freeman Warehouse ||October 15 || [[attachment:SCShippingLabel.pdf | SC21 Shipping Label (Green) - Used for all freight shipments]] Shipping Phone: 1-xxx-xxx-xxxx (Asking for phone number)|| '''Items arriving after this date cannot be guaranteed to make it to SC21 on time'''||
||Donated SCinet21 Apparel Received ||November 8||Use the Approved SCinet Shipping Label above || PDF for Sizes goes here||
||Outbound Shipping Paperwork Submitted ||November 15 || [[attachment:SCinet Shipping Outbound 2021|Outbound Shipping Request.docx]] [[attachment:SCinet Shipping Outbound HandCarry 2021| Outbound Shipping Request (Hand Carry).docx]]||Discuss with SCinet CR/Logistics ||
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- * Create login on SC18 Submission Site? SC19
 * Contact Information (name, email, phone) - required
  1. Executive
  1. Technical
  1. Marketing/Communications
 * Interested in Donating Apparel? (starts a process) - optional
 * Interested in Donating Travel Support? (starts a process) - optional
+|| || || || ||
}}}
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-Step 2:  Existing Vendor Submissions
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- * Login or Create account on Submissions site on SC18? (SC19)
+Questions, comments or concerns?
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+Line 67:
-Donations/Contributions workflows

 * Submit BOM (secure process with limited access) - Download BOM format
 * Donate Apparel (separate workflow) - give them options to what they can donate with dollar amount estimates
 * Donate Travel Support (separate workflow)

Marketing/Communications Information collection/review/approval

 * Kiosk images/text
 * Panel Art images/text

Other requests (offline?)

 * Exhibition Badge requests
 * Network Connection Transfer?

Shipping/Receiving/Returns process

 * Shipment Tracking information - provide labels, receive information
  * Setup labels
  * Show labels
  * Return labels
  * Shipping information?
+[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet23 Contributor Inquiry|Contact SCinet23 Contributor Relations]]

Self: Diff for "Home"

SCinet23 Contributor Portal

Deliverables, Deadlines and Details