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| ## page was renamed from SC18 SCinet18 Vendor Portal - DRAFT |
== SCinet25 Contributor Portal == |
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| ''Benefits of Partnership - Innovate, Communicate, Collaborate: 'Nobody else can put your equipment in front of 12,000 attendees' (see the Exhibitor page') - this should be on the SCinet page?'' | '''Contributor Information''' |
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| '''SCinet commercial partners contribute their hardware, software, services for the following time periods. Their support personnel become part of the planning teams with university, national labs and supercomputer center volunteers: ''' | [[https://docs.google.com/forms/d/150GSbr3KuspdrYdZLX2rTH89d4BtVBoXcjV6sp8b2Sg/viewform?edit_requested=true| Intent to Participate & Contact Form in SCinet 2025]] |
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| * Staging: Oct. 2018 * Setup: Nov. 2018 * Show: Nov. 2018 |
SCinet 2025 Contributor Guide - TBD 2025 Contributor Webinar Slides - TBD 2025 Contributor Webinar Recording - TBD SC25 Embroidery Color Guide - TBD |
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| Show current deadlines in a box on the right - what's due now, what's next? (SC19) | {{{#!wiki comment |
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| __Deadlines__ (link) | [[attachment:20240320-SCinet-CRG-v2.pdf | SCinet 2025 Contributor Guide (PDF)]] |
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| FAQ - separate box on the right? This is where we could put valuation calculation formulas, etc. | [[attachment:CR-Webinar24.pdf| 2025 Contributor Webinar Slides (PDF)]] |
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| Step 1: Initial Application to be a vendor (form) - who will be filling this out? Vendors/Team Leads/Vendor Relations/Mgmt Team/: | [[attachment:20240522-Webinar.mp4| 2025 Contributor Webinar Recording (MP4)]] |
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| * Create login on SC18 Submission Site? SC19 * Contact Information (name, email, phone) - required 1. Executive 1. Technical 1. Marketing/Communications * Interested in Donating Apparel? (starts a process) - optional * Interested in Donating Travel Support? (starts a process) - optional |
[[attachment:sc24_embroidery.ai|SC25 Embroidery Color Guide]] |
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| Step 2: Existing Vendor Submissions | '''Bill of Materials and Shipping Forms''' |
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| * Login or Create account on Submissions site on SC18? (SC19) | [[attachment:SCinet 2025 Blank BOM.xlsx| SC25 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org |
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| Donations/Contributions workflows | [[attachment:Waiver of Liability and Hold Harmless Agreement by Lender SCinet25.docx| SC54 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org |
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| * Submit BOM (secure process with limited access) - Download BOM format * Donate Apparel (separate workflow) - give them options to what they can donate with dollar amount estimates * Donate Travel Support (separate workflow) |
[[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf| SC25 Shipping Label - Staging (Green) October 18th 2024 arrival in Freeman Warehouse (cannot arrive before Sept 23rd) ]] |
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| Marketing/Communications Information collection/review/approval | [[attachment:SC25 SCINET - Show Site Show Install - Purple.pdf| SC25 Shipping Label - Pre-show (Purple) November 11th 2024 arrival at the Convention Center]] |
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| * Kiosk images/text * Panel Art images/text |
St. Louis Warehouse contact: TBD |
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| Other requests (offline?) | }}} |
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| * Exhibition Badge requests * Network Connection Transfer? |
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| Shipping/Receiving/Returns process | |
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| * Shipment Tracking information - provide labels, receive information * Setup labels * Show labels * Return labels * Shipping information? |
{{{#!wiki comment === Deliverables, Deadlines and Details === '''''Please plan to provide the following deliverables. Please check back often as the dates may change.''''' ||<tablewidth=""" tablestyle=""">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' || ||Contributor Intent to Participate Due ||Friday, May 31, 2024 || Contributors (or Team Leads) let CR know they intend to participate || ||Initial Bill of Materials ||Friday, June 28, 2024 || First pass BOM to determine initial contributor tiers and equipment || ||Liability Waivers due ||Friday, June 28, 2024 || Required for contributors loaning hardware || ||Initial Valuation Deadline ||Friday, August 2, 2024 || Initial Valuation level achieved, based on first BOM || ||Updated Bill of Materials Due ||Friday, August 9, 2024 || Any updates since initial BOM || ||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 16, 2024 || Valuation level achieved, based on first BOM and any Extra Mile contributions || ||Apparel Sizes and Quantities Released to contributors || Friday, August 16, 2024 || For those providing shirts, all sizes will be released by this date || ||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 30, 2024 || If donating to the Travel fund, must commit by this date || ||Co-branded Apparel commitment deadline || Friday, August 30, 2024 || If donating apparel, must commit by this date || ||Final Valuation Deadline || Friday, September 6, 2024 || Valuation level achieved, based on updated BOM and any Extra Mile contributions || ||Final Bill of Materials Due || Friday, September 6, 2024 || Final loans, equipment, software valuations || ||Outbound Shipper Paperwork Submitted || Friday, September 6, 2024 || Required for contributors loaning hardware || ||Contributor Logos submitted || Friday, September 13, 2024 || For use on banners, panels, and websites || ||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 13, 2024 || Final Valuation level achieved, based on final BOM and any Extra Mile contributions || ||SCinet Panel Artwork submitted || Friday, September 13, 2024 || For those that are eligible for Panels, artwork is due on this date || ||Network connection transfer request submitted || Friday, September 27, 2024 || For those that are selecting a booth connection, information must be submitted to use or transfer by this date || ||Request complimentary exhibitor badges || Friday, September 27, 2024 || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations || ||Loaned Equipment Delivered to Freeman Warehouse || Friday, October 18, 2024 || Coordinated with SCinet logistics || ||Co-branded Apparel Shipment Received || Friday, October 18, 2024 || Coordinated with SCinet logistics || ||SCinet Staging || Friday October 25 - November 2, 2024 || Indentation only, coordinate with your teams || ||SCinet Setup || November 11-16, 2024 || SCinet coordinated movement to the SC showfloor || ||SC Show || November 17-21, 2024 || Standard SCinet operations and Conference || ||SCinet Teardown || Friday, November 22, 2024 || Coordinated teardown of SCinet || ||Freeman Outbound Shipping || Saturday, November 23, 2024 || all equipment will depart by this date || }}} Questions, comments or concerns? [[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet25 Contributor Inquiry|Contact SCinet25 Contributor Relations]] |
SCinet25 Contributor Portal
Contributor Information
Intent to Participate & Contact Form in SCinet 2025
SCinet 2025 Contributor Guide - TBD
2025 Contributor Webinar Slides - TBD
2025 Contributor Webinar Recording - TBD
SC25 Embroidery Color Guide - TBD
Questions, comments or concerns?