Diff for "Home" - Contributor Relations

Differences between revisions 14 and 362 (spanning 348 versions)

SCinet26 Contributor Portal

Contributor Information

Intent to Participate & Contact Form in SCinet 2026

SCinet 2026 Contributor Guide (TDB)

SC26 Embroidery Color Guide (TBD)

SC26 Logo Guide (PDF Version)

Contributor Relations - Contributor Webinars

Scheduling TBD

Bill of Materials and Shipping Forms

SC26 (BOM) Bill of Materials (TBD)

SC26 Liability Waiver (TBD)

SC26 Pre-Staging Shipping Label (TBD)

SC26 During Staging/Pre-Show Shipping Label (TBD)

SC26 Setup/Show Shipping Label (TBD)

SC26 SCinet Outbound Shipping Form (TBD)

Freeman shipping contact info:

TBD

Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable	Deadlines	Details
Contributor Intent to Participate Due	Friday, May 29, 2026	Contributors (or Team Leads) let CR know they intend to participate
Initial Bill of Materials	Friday, June 26, 2026	First pass BOM to determine initial contributor tiers and equipment
Liability Waivers due	Friday, June 26, 2026	Required for contributors loaning hardware
Initial Valuation Deadline	Friday, July 31, 2026	Initial Valuation level achieved, based on first BOM
Contributor Logos submitted	Friday, July 31, 2026	For use on banners, panels, and websites
Updated Bill of Materials Due	Friday, August 7, 2026	Any updates since initial BOM
Confirmation to contributors of Initial Benefit Level Achieved	Friday, August 14, 2026	Valuation level achieved, based on first BOM and any Extra Mile contributions
Apparel Sizes and Quantities Released to contributors	Friday, August 14, 2026	For those providing shirts, all sizes will be released by this date
WINS Volunteer Travel Support Fund Contribution Declaration	Friday, August 28, 2026	If donating to the Travel fund, must commit by this date
Co-branded Apparel commitment deadline	Friday, August 28, 2026	If donating apparel, must commit by this date
Final Valuation Deadline	Friday, September 4, 2026	Valuation level achieved, based on updated BOM and any Extra Mile contributions
Final Bill of Materials Due	Friday, September 4, 2026	Final loans, equipment, software valuations
Outbound Shipper Paperwork Submitted	Friday, September 4, 2026	Required for contributors loaning hardware
SCinet Panel Artwork submitted	Friday, September 4, 2026	For those that are eligible for Panels, artwork is due on this date
Confirmation to contributors of Updated Benefit Level Achieved	Friday, September 11, 2026	Final Valuation level achieved, based on final BOM and any Extra Mile contributions
Network connection transfer request submitted	Friday, September 25, 2026	For those that are selecting a booth connection, information must be submitted to use or transfer by this date
Loaned Equipment Delivered to Freeman Warehouse	Wednesday, October 14, 2026	Coordinated with SCinet logistics
Co-branded Apparel Shipment Received	Wednesday, October 14, 2026	Coordinated with SCinet logistics
Request complimentary exhibitor badges	Friday, October 30, 2026	For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations
SCinet Staging	Wednesday October 21 - Friday October 30, 2026	Indentation only, coordinate with your teams
SCinet Setup	November 9-14, 2026	SCinet coordinated movement to the SC showfloor
SC Show	November 15-19, 2026	Standard SCinet operations and Conference
SCinet Teardown	Friday, November 20, 2026	Coordinated teardown of SCinet
Freeman Outbound Shipping	Saturday, November 21, 2026	all equipment will depart by this date

Questions, comments or concerns?

Contact SCinet26 Contributor Relations

-  ⇤ ← Revision 14 as of 2018-03-20 20:17:59 → 
  Size: 2011
  Editor: combsje
  Comment:
+   ← Revision 362 as of 2026-02-05 16:04:50 → ⇥
  Size: 6414
  Editor: zurawski
  Comment:
-Deletions are marked like this.
+Additions are marked like this.
 Line 1:
-## page was renamed from SC18
SCinet18  Vendor Portal - DRAFT
+== SCinet26 Contributor Portal ==
-Line 4:
+Line 3:
-''Benefits of Partnership - Innovate, Communicate, Collaborate: 'Nobody else can put your equipment in front of 12,000 attendees' (see the Exhibitor page') - this should be on the SCinet page?''
+'''Contributor Information'''
-Line 6:
+Line 5:
-'''SCinet commercial partners contribute their hardware, software, services for the following time periods.  Their support personnel become part of the planning teams with university, national labs and supercomputer center volunteers: '''
+{{{#!wiki comment
-Line 8:
+Line 7:
- * Staging:  Oct. 2018
 * Setup:  Nov. 2018
 * Show:  Nov. 2018
+[[https://docs.google.com/forms/d/150GSbr3KuspdrYdZLX2rTH89d4BtVBoXcjV6sp8b2Sg/viewform?edit_requested=true| Intent to Participate & Contact Form in SCinet 2026]]

[[attachment:SC26-CRGuide.pdf|SCinet 2026 Contributor Guide (PDF)]]

[[attachment:sc25_sewout_out_04.ai| SC26 Embroidery Color Guide (AI Version)]] and [[attachment:sc25_sewout_out_04.pdf| SC26 Embroidery Color Guide (PDF Version)]]

}}}

[[https://forms.gle/Z8M7WkSWf8dPFvg78 | Intent to Participate & Contact Form in SCinet 2026]]

SCinet 2026 Contributor Guide (TDB)

SC26 Embroidery Color Guide (TBD)

[[attachment:sc26_logosheet_01.pdf| SC26 Logo Guide (PDF Version)]]
-Line 14:
+Line 25:
-Show current deadlines in a box on the right - what's due now, what's next? (SC19)
-Line 16:
+Line 26:
-__Deadlines__ (link)
+'''Contributor Relations - Contributor Webinars'''
-Line 18:
+Line 28:
-FAQ - separate box on the right?  This is where we could put valuation calculation formulas, etc.
+Scheduling TBD
-Line 20:
+Line 30:
-Step 1:  Initial Application to be a vendor (form) - who will be filling this out?  Vendors/Team Leads/Vendor Relations/Mgmt Team/:
+{{{#!wiki comment
-Line 22:
+Line 32:
- * Create login on SC18 Submission Site? SC19
 * Contact Information (name, email, phone) - required
  1. Executive
  1. Technical
  1. Marketing/Communications
 * Interested in Donating Apparel? (starts a process) - optional
 * Interested in Donating Travel Support? (starts a process) - optional
+Webinar #1 - Tues May 7th, 11am Eastern
-Line 30:
+Line 34:
-Step 2:  Existing Vendor Submissions
+[[https://drive.google.com/file/d/1c7PhmSRtU56Z0LpHqkSxdWpvaoTqOSG0/view?usp=sharing | Recording Available Here]]
-Line 32:
+Line 36:
- * Login or Create account on Submissions site on SC18? (SC19)
+Webinar #2 - Weds May 13th, 4pm Eastern [[https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODM3NjBjNzctMDYxYy00MTJmLTk1YzItNzA5NTQ2OWMyNTcw%40thread.v2/0?context=%7b%22Tid%22%3a%22db3dbd43-4c4b-4544-9f8a-0553f9f5f25e%22%2c%22Oid%22%3a%22142e19fd-a165-4799-ad3b-289ccc023f21%22%7d | Join Teams Meeting]]
Meeting ID: 243 101 887 360 6
Passcode: Vh3Zr7Bc
Dial in by phone
+1 865-276-6990,,978354634# United States, Oak Ridge
Find a local number
Phone conference ID: 978 354 634#
-Line 34:
+Line 44:
-Donations/Contributions workflows
+Contributor Webinar Slides - [[https://docs.google.com/presentation/d/1IPuiJrMdDUDPnWjw1rFPxL_DjwG-QxMg/edit?usp=sharing&ouid=110379968562830532135&rtpof=true&sd=true | Slides ]]
-Line 36:
+Line 46:
- * Submit BOM (secure process with limited access) - Download BOM format
 * Donate Apparel (separate workflow) - give them options to what they can donate with dollar amount estimates
 * Donate Travel Support (separate workflow)
+}}}
-Line 40:
+Line 48:
-Marketing/Communications Information collection/review/approval
-Line 42:
+Line 49:
- * Kiosk images/text
 * Panel Art images/text
-Line 45:
+Line 50:
-Other requests (offline?)
-Line 47:
+Line 51:
- * Exhibition Badge requests
 * Network Connection Transfer?
+'''Bill of Materials and Shipping Forms'''
-Line 50:
+Line 53:
-Shipping/Receiving/Returns process
+{{{#!wiki comment
-Line 52:
+Line 55:
- * Shipment Tracking information - provide labels, receive information
  * Setup labels
  * Show labels
  * Return labels
  * Shipping information?
+[[attachment:SC25_SCinet_BOM_Template.xlsx| SC25 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org

[[attachment:20250219-SCinet-LW.docx| SC25 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org

[[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf|SC25 Shipping Label (Staging through Setup - Green)]]

[[attachment:SC25 SCINET - Staging Show Site Show Install - BLUE.pdf|SC25 During Staging ONLY (Blue)]]

[[attachment:SC25 SCINET - Show Site Show Install - Purple (004).pdf|SC25 Setup/Show Shipping Label (Purple)]]

[[https://forms.gle/4MP8caQq7KQgFaxA6 | SC25 SCinet Outbound Shipping Form]]

}}}

SC26 (BOM) Bill of Materials (TBD) 

SC26 Liability Waiver (TBD)

SC26 Pre-Staging Shipping Label (TBD)

SC26 During Staging/Pre-Show Shipping Label (TBD)

SC26 Setup/Show Shipping Label (TBD) 

SC26 SCinet Outbound Shipping Form (TBD)

Freeman shipping contact info:
{{{
TBD
}}}




=== Deliverables, Deadlines and Details ===

'''''Please plan to provide the following deliverables. Please check back often as the dates may change.'''''

||<tablewidth="&quot" tablestyle="&quot;">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' ||
||Contributor Intent to Participate Due || Friday, May 29, 2026 || Contributors (or Team Leads) let CR know they intend to participate ||
||Initial Bill of Materials ||Friday, June 26, 2026 || First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waivers due ||Friday, June 26, 2026 || Required for contributors loaning hardware ||
||Initial Valuation Deadline ||Friday, July 31, 2026  || Initial Valuation level achieved, based on first BOM ||
||Contributor Logos submitted || Friday, July 31, 2026  || For use on banners, panels, and websites  ||
||Updated Bill of Materials Due ||Friday, August 7, 2026  || Any updates since initial BOM ||
||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 14, 2026  || Valuation level achieved, based on first BOM and any Extra Mile contributions ||
||Apparel Sizes and Quantities Released to contributors || Friday, August 14, 2026  || For those providing shirts, all sizes will be released by this date ||
||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 28, 2026  || If donating to the Travel fund, must commit by this date ||
||Co-branded Apparel commitment deadline || Friday, August 28, 2026  || If donating apparel, must commit by this date ||
||Final Valuation Deadline || Friday, September 4, 2026  || Valuation level achieved, based on updated BOM and any Extra Mile contributions ||
||Final Bill of Materials Due || Friday, September 4, 2026  || Final loans, equipment, software valuations ||
||Outbound Shipper Paperwork Submitted || Friday, September 4, 2026  || Required for contributors loaning hardware ||
||SCinet Panel Artwork submitted || Friday, September 4, 2026  || For those that are eligible for Panels, artwork is due on this date ||
||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 11, 2026  || Final Valuation level achieved, based on final BOM and any Extra Mile contributions ||
||Network connection transfer request submitted || Friday, September 25, 2026  || For those that are selecting a booth connection, information must be submitted to use or transfer by this date ||
||Loaned Equipment Delivered to Freeman Warehouse || Wednesday, October 14, 2026  || Coordinated with SCinet logistics  ||
||Co-branded Apparel Shipment Received || Wednesday, October 14, 2026  || Coordinated with SCinet logistics  ||
||Request complimentary exhibitor badges  || Friday, October 30, 2026  || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations  ||
||SCinet Staging || Wednesday October 21 - Friday October 30, 2026  || Indentation only, coordinate with your teams ||
||SCinet Setup  || November 9-14, 2026  || SCinet coordinated movement to the SC showfloor ||
||SC Show || November 15-19, 2026  || Standard SCinet operations and Conference  ||
||SCinet Teardown || Friday, November 20, 2026  || Coordinated teardown of SCinet ||
||Freeman Outbound Shipping || Saturday, November 21, 2026  || all equipment will depart by this date ||

Questions, comments or concerns?

[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet26 Contributor Inquiry|Contact SCinet26 Contributor Relations]]

Self: Diff for "Home"

SCinet26 Contributor Portal

Deliverables, Deadlines and Details