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| == SCinet21 Contributor Portal == | == SCinet25 Contributor Portal == |
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| '''Relevant Documents/Reference Information''' | '''Contributor Information''' |
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| [[https://docs.google.com/forms/d/e/1FAIpQLSczWV5nz_waFCd0GabL5-RgyJ7VNssF1J4h0kuvWqqPBi0eUg/viewform?usp=sf_link|Vendor Contact Form/Intent to Participate in SCinet 2021]] | [[https://docs.google.com/forms/d/150GSbr3KuspdrYdZLX2rTH89d4BtVBoXcjV6sp8b2Sg/viewform?edit_requested=true| Intent to Participate & Contact Form in SCinet 2025]] |
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| [[https://drive.google.com/file/d/1YJix44VQMUSaZRGKlhqSF2eMlj0pwLxY/view?usp=sharing | SC21 Contributor Guide.docx]] | [[attachment:SC25-CRGuide.pdf|SCinet 2025 Contributor Guide (PDF)]] |
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| [attachment:SCinetContributorsBrochure-2021.pdf | SC21 Contributor Brochure]] | 2025 Contributor Webinar Slides - TBD 2025 Contributor Webinar Recording - TBD [[attachment:sc25_sewout_out_04.ai| SC25 Embroidery Color Guide (AI Version)]] and [[attachment:sc25_sewout_out_04.pdf| SC25 Embroidery Color Guide (PDF Version)]] '''Bill of Materials and Shipping Forms''' [[attachment:SC25_SCinet_BOM_Template.xlsx| SC25 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org [[attachment:20250219-SCinet-LW.docx| SC25 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org [[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf|SC25 Shipping Label (Staging - Green)]] SC25 Off-Week Shipping Label - Available upon request only SC25 Setup/Show Shipping Label - Available upon request only SC25 SCinet Outbound Shipping Form - TBD St. Louis Warehouse contact: TBD |
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| [[attachment:SCinet Contributors Brochure - 2020.pdf | SC20 Contributors Brochure]]. <--- Needs updated | [[attachment:SC25 SCINET - Show Site Show Install - Purple (004).pdf|SC25 Shipping Label (Setup/Show - Purple)]] [[attachment:CR-Webinar24.pdf| 2025 Contributor Webinar Slides (PDF)]] [[attachment:20240522-Webinar.mp4| 2025 Contributor Webinar Recording (MP4)]] [[attachment:sc24_embroidery.ai|SC25 Embroidery Color Guide]] '''Bill of Materials and Shipping Forms''' [[https://forms.gle/tRBZ5rTydkhTbeCZ9|SC25 SCinet Outbound Shipping Form]] St. Louis Warehouse contact: TBD |
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| [[attachment:SCinet21 Blank BOM.xlsx | SC21 Blank Bill of Materials]] '''Contributor Relations Webinar''' [[https://docs.google.com/presentation/d/1vjSoqn-ABz1xucQo9qnwQ21jN8ryshgYlyR1MnEQt2g/edit?usp=sharing|SCinet 2021 Contributor Webinar Slides]] [[https://drive.google.com/file/d/1dGaI_C-_MCTQd4xQhAi1rQVOdP9Zldmo/view?usp=sharing|SCinet 2021 Contributor Webinar Video]] === SCinet Approved Logo Information === [[attachment:SC21 Logo Color Guide | SC21 Logo Color/Thread Guide]] |
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| '''''=== Please plan to provide the following deliverables. Please check back often as the dates may change. ===''''' ''''' ''''' ||<tablewidth=""" tablestyle=""">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' ||Submission Information || ||Contributor Intent to Participate and Initial BOM || June 11 ||Contributors (or Team Leads) let CR know they intend to participate||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Contributor Intent to Participate |Email intent to participate ]] || ||Initial Bill of Materials ||July 16 ||[[attachment:SCinet21 Blank BOM.xlsx | SC2021 BOM.xlsx]] ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Initial Bill of Materials Submission|Submit Bill Of Materials (BOM) ]] || ||Liability Waiver ||July 16 ||[[https://docs.google.com/document/d/1tZQFCRKFaJudRFaJib8ikr2ttZKXlozUZJUpjuWhrmU/edit | Liability Waiver]]||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC20 Liability Waiver|Submit Waiver/Liability Release ]] '''Note: Liability Waiver/Release only required if submitting equipment to show in St Louis''' || ||Volunteer Travel Support Fund Donation Declaration ||August 20 ||$2,500 donation increases benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Volunteer Travel Support Fund Declaration|Declare Volunteer Travel Support Fund Support]] || ||Intention to provide SCinet21 Apparel ||August 20 ||Apparel donation increases benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Intention to Provide SCinet Apparel|Intention to Provide SCinet Apparel]] || ||Company Logo submission ||August 20 ||Submit logo to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=SC21 Company Logo|Submit Company Logo]] || ||Updated Bill of Materials || September 3 || A more refined Bill of Materials. Used to finalize contributor tiers [[attachment:SC2021_BOM.xlsx | SC2021 BOM.xlsx]] || [[mailto:logistics@scinet.supercomputing.org??cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Refined Bill of Materials Submission|Submit Updated BOM ]] || ||SCinet Contributor Highlights for Interactive Experience Kiosk submission ||September 17 ||Submit information to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Partner Highlights for Kiosk|Submit Contributor Highlights for Kiosk]]|| ||Wall Panel Artwork submission ||September 24 ||Submit information to Contributor Relations. Based on Contributor Sponsorship Level - [[attachment:freeman-graphics-artwork-guidelines.pdf|Specifications for Panel Artwork]] || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Wall Panel Custom Artwork|Submit Wall Panel Custom Artwork]]|| ||Final BOM Submitted for Insurance Valuation||October 1 ||Work with SCinet Technical Team Leads || || ||Request Network Connection Transfer/Modification ||October 8 || Please send your request to Contributor Relations. 10Gbps and 100Gbps upgrades include connection only. Router and Optics not provided.||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Network Connection Transfer|Request Network Connection Transfer]] || ||Request Complimentary Exhibitor Badges ||October 15 ||Provide recipient(s) Full Name and Email Address ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Complimentary Exhibitor Badges|Request Complimentary Exhibitor Badges]]. *Number of complimentary badges are based on sponsorship level. || ||Tracking Information Submitted ||October 15 || All shipping tracking information must be sent via email to Logistics. Without this information, we cannot ensure your equipment will be safely delivered to SCinet||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Shipping Tracking Info|Submit Shipping Tracking Information]] || ||Items Arrive at Freeman Warehouse ||October 18 || [[attachment:SC21 SCINET - Warehouse Pre-Stage - Green.pdf|Shipping Label]] Shipping Phone: 1-303-329-3442|| '''Items arriving after this date cannot be guaranteed to make it to SC21 on time'''|| ||Donated SCinet21 Apparel Received ||October 22||Use Approved SCinet Shipping Label above || [[attachment:SCinet21_Apparel_Sizes_and_Quantities.pdf|Apparel Sizes and Quantities]][[attachment:SCinet emb revised 10 10[1].DST|Embroidery DST File]] [[attachment:SCinet Final two locations polo[1].pdf|Example Embroidered Shirt]]|| ||Outbound Shipping Paperwork Submitted ||November 13 || [[attachment:Outbound-Shipping|Outbound Shipping Request]] [[attachment:Handy-Carry| Outbound Shipping Request (Hand Carry)]]||Discuss with SCinet Team Lead || || || || || || === 2021 Contributor Logos === Please send an email to [[mailto:contributor-relations@scinet.supercomputing.org&subject=SC21 Contributor Logo|SCinet21 Contributor Relations]] with a logo for 2021. ||'''__Entity Name__''' ||'''__Approved__''' ||'''__As of Date__''' ||'''__Logo File__''' ||'''__Reason__''' || |
'''''Please plan to provide the following deliverables. Please check back often as the dates may change.''''' ||<tablewidth=""" tablestyle=""">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' || ||Contributor Intent to Participate Due ||Friday, May 30, 2025 || Contributors (or Team Leads) let CR know they intend to participate || ||Initial Bill of Materials ||Friday, June 27, 2025 || First pass BOM to determine initial contributor tiers and equipment || ||Liability Waivers due ||Friday, June 27, 2025 || Required for contributors loaning hardware || ||Initial Valuation Deadline ||Friday, August 1, 2025 || Initial Valuation level achieved, based on first BOM || ||Updated Bill of Materials Due ||Friday, August 8, 2025 || Any updates since initial BOM || ||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 15, 2025 || Valuation level achieved, based on first BOM and any Extra Mile contributions || ||Apparel Sizes and Quantities Released to contributors || Friday, August 15, 2025 || For those providing shirts, all sizes will be released by this date || ||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 29, 2025 || If donating to the Travel fund, must commit by this date || ||Co-branded Apparel commitment deadline || Friday, August 29, 2025 || If donating apparel, must commit by this date || ||Final Valuation Deadline || Friday, September 5, 2025 || Valuation level achieved, based on updated BOM and any Extra Mile contributions || ||Final Bill of Materials Due || Friday, September 5, 2025 || Final loans, equipment, software valuations || ||Outbound Shipper Paperwork Submitted || Friday, September 5, 2025 || Required for contributors loaning hardware || ||Contributor Logos submitted || Friday, September 12, 2025 || For use on banners, panels, and websites || ||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 12, 2025 || Final Valuation level achieved, based on final BOM and any Extra Mile contributions || ||SCinet Panel Artwork submitted || Friday, September 12, 2025 || For those that are eligible for Panels, artwork is due on this date || ||Network connection transfer request submitted || Friday, September 26, 2025 || For those that are selecting a booth connection, information must be submitted to use or transfer by this date || ||Request complimentary exhibitor badges || Friday, September 26, 2025 || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations || ||Loaned Equipment Delivered to Freeman Warehouse || Wednesday, October 15, 2025 || Coordinated with SCinet logistics || ||Co-branded Apparel Shipment Received || Wednesday, October 15, 2025 || Coordinated with SCinet logistics || ||SCinet Staging || Wednesday October 22 - Friday October 31, 2025 || Indentation only, coordinate with your teams || ||SCinet Setup || November 10-15, 2025 || SCinet coordinated movement to the SC showfloor || ||SC Show || November 16-20, 2025 || Standard SCinet operations and Conference || ||SCinet Teardown || Friday, November 21, 2025 || Coordinated teardown of SCinet || ||Freeman Outbound Shipping || Saturday, November 22, 2025 || all equipment will depart by this date || |
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| [[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet21 Inquiry|Contact SCinet21 Contributor Relations]] | [[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet25 Contributor Inquiry|Contact SCinet25 Contributor Relations]] |
SCinet25 Contributor Portal
Contributor Information
Intent to Participate & Contact Form in SCinet 2025
SCinet 2025 Contributor Guide (PDF)
2025 Contributor Webinar Slides - TBD
2025 Contributor Webinar Recording - TBD
SC25 Embroidery Color Guide (AI Version) and SC25 Embroidery Color Guide (PDF Version)
Bill of Materials and Shipping Forms
SC25 Bill of Materials (BOM) -- Email completed form to contributor-relations@scinet.supercomputing.org
SC25 Liability Waiver - Due with first BOM if you are providing hardware - Email completed form to contributor-relations@scinet.supercomputing.org
SC25 Shipping Label (Staging - Green)
SC25 Off-Week Shipping Label - Available upon request only
SC25 Setup/Show Shipping Label - Available upon request only
SC25 SCinet Outbound Shipping Form - TBD
St. Louis Warehouse contact: TBD
Deliverables, Deadlines and Details
Please plan to provide the following deliverables. Please check back often as the dates may change.
Deliverable |
Deadlines |
Details |
Contributor Intent to Participate Due |
Friday, May 30, 2025 |
Contributors (or Team Leads) let CR know they intend to participate |
Initial Bill of Materials |
Friday, June 27, 2025 |
First pass BOM to determine initial contributor tiers and equipment |
Liability Waivers due |
Friday, June 27, 2025 |
Required for contributors loaning hardware |
Initial Valuation Deadline |
Friday, August 1, 2025 |
Initial Valuation level achieved, based on first BOM |
Updated Bill of Materials Due |
Friday, August 8, 2025 |
Any updates since initial BOM |
Confirmation to contributors of Initial Benefit Level Achieved |
Friday, August 15, 2025 |
Valuation level achieved, based on first BOM and any Extra Mile contributions |
Apparel Sizes and Quantities Released to contributors |
Friday, August 15, 2025 |
For those providing shirts, all sizes will be released by this date |
WINS Volunteer Travel Support Fund Contribution Declaration |
Friday, August 29, 2025 |
If donating to the Travel fund, must commit by this date |
Co-branded Apparel commitment deadline |
Friday, August 29, 2025 |
If donating apparel, must commit by this date |
Final Valuation Deadline |
Friday, September 5, 2025 |
Valuation level achieved, based on updated BOM and any Extra Mile contributions |
Final Bill of Materials Due |
Friday, September 5, 2025 |
Final loans, equipment, software valuations |
Outbound Shipper Paperwork Submitted |
Friday, September 5, 2025 |
Required for contributors loaning hardware |
Contributor Logos submitted |
Friday, September 12, 2025 |
For use on banners, panels, and websites |
Confirmation to contributors of Updated Benefit Level Achieved |
Friday, September 12, 2025 |
Final Valuation level achieved, based on final BOM and any Extra Mile contributions |
SCinet Panel Artwork submitted |
Friday, September 12, 2025 |
For those that are eligible for Panels, artwork is due on this date |
Network connection transfer request submitted |
Friday, September 26, 2025 |
For those that are selecting a booth connection, information must be submitted to use or transfer by this date |
Request complimentary exhibitor badges |
Friday, September 26, 2025 |
For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations |
Loaned Equipment Delivered to Freeman Warehouse |
Wednesday, October 15, 2025 |
Coordinated with SCinet logistics |
Co-branded Apparel Shipment Received |
Wednesday, October 15, 2025 |
Coordinated with SCinet logistics |
SCinet Staging |
Wednesday October 22 - Friday October 31, 2025 |
Indentation only, coordinate with your teams |
SCinet Setup |
November 10-15, 2025 |
SCinet coordinated movement to the SC showfloor |
SC Show |
November 16-20, 2025 |
Standard SCinet operations and Conference |
SCinet Teardown |
Friday, November 21, 2025 |
Coordinated teardown of SCinet |
Freeman Outbound Shipping |
Saturday, November 22, 2025 |
all equipment will depart by this date |
Questions, comments or concerns?