Diff for "Home" - Contributor Relations

Differences between revisions 212 and 362 (spanning 150 versions)

SCinet26 Contributor Portal

Contributor Information

Intent to Participate & Contact Form in SCinet 2026

SCinet 2026 Contributor Guide (TDB)

SC26 Embroidery Color Guide (TBD)

SC26 Logo Guide (PDF Version)

Contributor Relations - Contributor Webinars

Scheduling TBD

Bill of Materials and Shipping Forms

SC26 (BOM) Bill of Materials (TBD)

SC26 Liability Waiver (TBD)

SC26 Pre-Staging Shipping Label (TBD)

SC26 During Staging/Pre-Show Shipping Label (TBD)

SC26 Setup/Show Shipping Label (TBD)

SC26 SCinet Outbound Shipping Form (TBD)

Freeman shipping contact info:

TBD

Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable	Deadlines	Details
Contributor Intent to Participate Due	Friday, May 29, 2026	Contributors (or Team Leads) let CR know they intend to participate
Initial Bill of Materials	Friday, June 26, 2026	First pass BOM to determine initial contributor tiers and equipment
Liability Waivers due	Friday, June 26, 2026	Required for contributors loaning hardware
Initial Valuation Deadline	Friday, July 31, 2026	Initial Valuation level achieved, based on first BOM
Contributor Logos submitted	Friday, July 31, 2026	For use on banners, panels, and websites
Updated Bill of Materials Due	Friday, August 7, 2026	Any updates since initial BOM
Confirmation to contributors of Initial Benefit Level Achieved	Friday, August 14, 2026	Valuation level achieved, based on first BOM and any Extra Mile contributions
Apparel Sizes and Quantities Released to contributors	Friday, August 14, 2026	For those providing shirts, all sizes will be released by this date
WINS Volunteer Travel Support Fund Contribution Declaration	Friday, August 28, 2026	If donating to the Travel fund, must commit by this date
Co-branded Apparel commitment deadline	Friday, August 28, 2026	If donating apparel, must commit by this date
Final Valuation Deadline	Friday, September 4, 2026	Valuation level achieved, based on updated BOM and any Extra Mile contributions
Final Bill of Materials Due	Friday, September 4, 2026	Final loans, equipment, software valuations
Outbound Shipper Paperwork Submitted	Friday, September 4, 2026	Required for contributors loaning hardware
SCinet Panel Artwork submitted	Friday, September 4, 2026	For those that are eligible for Panels, artwork is due on this date
Confirmation to contributors of Updated Benefit Level Achieved	Friday, September 11, 2026	Final Valuation level achieved, based on final BOM and any Extra Mile contributions
Network connection transfer request submitted	Friday, September 25, 2026	For those that are selecting a booth connection, information must be submitted to use or transfer by this date
Loaned Equipment Delivered to Freeman Warehouse	Wednesday, October 14, 2026	Coordinated with SCinet logistics
Co-branded Apparel Shipment Received	Wednesday, October 14, 2026	Coordinated with SCinet logistics
Request complimentary exhibitor badges	Friday, October 30, 2026	For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations
SCinet Staging	Wednesday October 21 - Friday October 30, 2026	Indentation only, coordinate with your teams
SCinet Setup	November 9-14, 2026	SCinet coordinated movement to the SC showfloor
SC Show	November 15-19, 2026	Standard SCinet operations and Conference
SCinet Teardown	Friday, November 20, 2026	Coordinated teardown of SCinet
Freeman Outbound Shipping	Saturday, November 21, 2026	all equipment will depart by this date

Questions, comments or concerns?

Contact SCinet26 Contributor Relations

-  ⇤ ← Revision 212 as of 2022-02-25 16:55:44 → 
  Size: 6984
  Editor: smithbe
  Comment:
+   ← Revision 362 as of 2026-02-05 16:04:50 → ⇥
  Size: 6414
  Editor: zurawski
  Comment:
-Deletions are marked like this.
+Additions are marked like this.
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-== SCinet22 Contributor Portal ==
+== SCinet26 Contributor Portal ==
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-'''Relevant Documents/Reference Information'''

[[https://docs.google.com/forms/d/e/1FAIpQLSczWV5nz_waFCd0GabL5-RgyJ7VNssF1J4h0kuvWqqPBi0eUg/viewform?usp=sf_link|Vendor Contact Form/Intent to Participate in SCinet 2022]]

[[https://drive.google.com/file/d/1YJix44VQMUSaZRGKlhqSF2eMlj0pwLxY/view?usp=sharing | SC21 Contributor Guide.docx]] 

[[attachment:SCinetContributorsBrochure-2021.pdf | SC21 Contributor Brochure]]

[[attachment:SCShippingLabel.pdf | SC21 Shipping Labe (Green) - Used for all freight shipments]]

[[attachment:NonFreightShippingLabel.pdf | SC21 Non-freight shipping label (Purple) - Used for apparel and smaller UPS/Fedex Non-freight items for setup]]
+'''Contributor Information'''
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+Line 6:
-[[attachment:SCinet Contributors Brochure - 2020.pdf | SC20 Contributors Brochure]]. <--- Needs updated
+[[https://docs.google.com/forms/d/150GSbr3KuspdrYdZLX2rTH89d4BtVBoXcjV6sp8b2Sg/viewform?edit_requested=true| Intent to Participate & Contact Form in SCinet 2026]]

[[attachment:SC26-CRGuide.pdf|SCinet 2026 Contributor Guide (PDF)]]

[[attachment:sc25_sewout_out_04.ai| SC26 Embroidery Color Guide (AI Version)]] and [[attachment:sc25_sewout_out_04.pdf| SC26 Embroidery Color Guide (PDF Version)]]
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+Line 14:
-[[attachment:SCinet21 Blank BOM.xlsx | SC21 Blank Bill of Materials]]
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+Line 15:
-'''Contributor Relations Webinar'''
+[[https://forms.gle/Z8M7WkSWf8dPFvg78 | Intent to Participate & Contact Form in SCinet 2026]]
-Line 22:
+Line 17:
-[[https://docs.google.com/presentation/d/1vjSoqn-ABz1xucQo9qnwQ21jN8ryshgYlyR1MnEQt2g/edit?usp=sharing|SCinet 2021 Contributor Webinar Slides]]
+SCinet 2026 Contributor Guide (TDB)
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+Line 19:
-[[https://drive.google.com/file/d/1dGaI_C-_MCTQd4xQhAi1rQVOdP9Zldmo/view?usp=sharing|SCinet 2021 Contributor Webinar Video]]
+SC26 Embroidery Color Guide (TBD)
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+Line 21:
-=== SCinet Approved Logo Information ===
[[attachment:SC21 Logo Color Guide.pdf | SC21 Logo Color/Thread Guide (PDF)]]
+[[attachment:sc26_logosheet_01.pdf| SC26 Logo Guide (PDF Version)]]




'''Contributor Relations - Contributor Webinars'''

Scheduling TBD

{{{#!wiki comment

Webinar #1 - Tues May 7th, 11am Eastern 

[[https://drive.google.com/file/d/1c7PhmSRtU56Z0LpHqkSxdWpvaoTqOSG0/view?usp=sharing | Recording Available Here]]

Webinar #2 - Weds May 13th, 4pm Eastern [[https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODM3NjBjNzctMDYxYy00MTJmLTk1YzItNzA5NTQ2OWMyNTcw%40thread.v2/0?context=%7b%22Tid%22%3a%22db3dbd43-4c4b-4544-9f8a-0553f9f5f25e%22%2c%22Oid%22%3a%22142e19fd-a165-4799-ad3b-289ccc023f21%22%7d | Join Teams Meeting]]
Meeting ID: 243 101 887 360 6
Passcode: Vh3Zr7Bc
Dial in by phone
+1 865-276-6990,,978354634# United States, Oak Ridge
Find a local number
Phone conference ID: 978 354 634#

2025 Contributor Webinar Slides - [[https://docs.google.com/presentation/d/1IPuiJrMdDUDPnWjw1rFPxL_DjwG-QxMg/edit?usp=sharing&ouid=110379968562830532135&rtpof=true&sd=true | Slides ]]

}}}




'''Bill of Materials and Shipping Forms'''

{{{#!wiki comment

[[attachment:SC25_SCinet_BOM_Template.xlsx| SC25 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org

[[attachment:20250219-SCinet-LW.docx| SC25 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org

[[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf|SC25 Shipping Label (Staging through Setup - Green)]]

[[attachment:SC25 SCINET - Staging Show Site Show Install - BLUE.pdf|SC25 During Staging ONLY (Blue)]]

[[attachment:SC25 SCINET - Show Site Show Install - Purple (004).pdf|SC25 Setup/Show Shipping Label (Purple)]]

[[https://forms.gle/4MP8caQq7KQgFaxA6 | SC25 SCinet Outbound Shipping Form]]

}}}

SC26 (BOM) Bill of Materials (TBD) 

SC26 Liability Waiver (TBD)

SC26 Pre-Staging Shipping Label (TBD)

SC26 During Staging/Pre-Show Shipping Label (TBD)

SC26 Setup/Show Shipping Label (TBD) 

SC26 SCinet Outbound Shipping Form (TBD)

Freeman shipping contact info:
{{{
TBD
}}}
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-'''''=== Please plan to provide the following deliverables. Please check back often as the dates may change. ==='''''
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+Line 91:
-''''' '''''
||<tablewidth="&quot" tablestyle="&quot;">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' ||Submission Information ||
||Contributor Intent to Participate and Initial BOM || June 11 ||Contributors (or Team Leads) let CR know they intend to participate||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Contributor Intent to Participate |Email intent to participate ]] ||
||Initial Bill of Materials ||July 16 ||[[attachment:SCinet21 Blank BOM.xlsx | SC2021 BOM.xlsx]] ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Initial Bill of Materials Submission|Submit Bill Of Materials (BOM) ]]  ||
||Liability Waiver ||July 16 ||[[https://docs.google.com/document/d/1tZQFCRKFaJudRFaJib8ikr2ttZKXlozUZJUpjuWhrmU/edit | Liability Waiver]]||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Liability Waiver|Submit Waiver/Liability Release ]] '''Note: Liability Waiver/Release only required if submitting equipment to show in St Louis''' ||
||Volunteer Travel Support Fund Donation Declaration ||August 20 ||Travel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Volunteer Travel Support Fund Declaration|Declare Volunteer Travel Support Fund Support]] ||
||Intention to provide SCinet21 Apparel ||August 20 ||Apparel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Intention to Provide SCinet Apparel|Intention to Provide SCinet Apparel]] ||
||Company Logo submission ||August 20 ||Submit logo to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=SC21 Company Logo|Submit Company Logo]] ||
||Updated Bill of Materials || September 3 || A more refined Bill of Materials. Used to finalize contributor tiers [[attachment:SC2021_BOM.xlsx | SC2021 BOM.xlsx]] || [[mailto:logistics@scinet.supercomputing.org??cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Refined Bill of Materials Submission|Submit Updated BOM ]] ||
||SCinet Contributor Highlights for Interactive Experience Kiosk submission ||September 27 ||Submit information to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Partner Highlights for Kiosk|Submit Contributor Highlights for Kiosk]]||
||Wall Panel Artwork submission ||October 1 ||Submit information to Contributor Relations.  Based on Contributor Sponsorship Level - [[attachment:freeman-graphics-artwork-guidelines.pdf|Specifications for Panel Artwork]] || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Wall Panel Custom Artwork|Submit Wall Panel Custom Artwork]]||
||Final BOM Submitted for Insurance Valuation||October 1 ||Work with SCinet Technical Team Leads || ||
||Request Network Connection Transfer/Modification ||October 8 || Please send your request to Contributor Relations.  10Gbps and 100Gbps upgrades include connection only.  Router and Optics not provided.||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Network Connection Transfer|Request Network Connection Transfer]] ||
||Request Complimentary Exhibitor Badges ||October 15 ||Provide recipient(s) Full Name and Email Address ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Complimentary Exhibitor Badges|Request Complimentary Exhibitor Badges]].  *Number of complimentary badges are based on sponsorship level. ||
||Tracking Information Submitted ||ASAP, Before October 15 || All shipping tracking information must be sent via email to Logistics.  Without this information, we cannot ensure your equipment will be safely delivered to SCinet||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Shipping Tracking Info|Submit Shipping Tracking Information]] ||
||Items Arrive at Freeman Warehouse ||October 15 || [[attachment:SCShippingLabel.pdf | SC21 Shipping Label (Green) - Used for all freight shipments]] Shipping Phone: 1-xxx-xxx-xxxx (Asking for phone number)|| '''Items arriving after this date cannot be guaranteed to make it to SC21 on time'''||
||Donated SCinet21 Apparel Received ||November 8||Use the Approved SCinet Shipping Label above || PDF for Sizes goes here||
||Outbound Shipping Paperwork Submitted ||November 15 || [[attachment:SCinet Shipping Outbound 2021|Outbound Shipping Request.docx]] [[attachment:SCinet Shipping Outbound HandCarry 2021| Outbound Shipping Request (Hand Carry).docx]]||Discuss with SCinet CR/Logistics ||
|| || || || ||
+'''''Please plan to provide the following deliverables. Please check back often as the dates may change.'''''
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+Line 93:
-=== 2021 Contributor Logos ===

Please send an email to [[mailto:contributor-relations@scinet.supercomputing.org&subject=SC21 Contributor Logo|SCinet21 Contributor Relations]] with a logo for 2021.

||'''__Entity Name__''' ||'''__Approved__''' ||'''__As of Date__''' ||'''__Logo File__''' ||'''__Reason__''' ||
+||<tablewidth="&quot" tablestyle="&quot;">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' ||
||Contributor Intent to Participate Due || Friday, May 29, 2026 || Contributors (or Team Leads) let CR know they intend to participate ||
||Initial Bill of Materials ||Friday, June 26, 2026 || First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waivers due ||Friday, June 26, 2026 || Required for contributors loaning hardware ||
||Initial Valuation Deadline ||Friday, July 31, 2026  || Initial Valuation level achieved, based on first BOM ||
||Contributor Logos submitted || Friday, July 31, 2026  || For use on banners, panels, and websites  ||
||Updated Bill of Materials Due ||Friday, August 7, 2026  || Any updates since initial BOM ||
||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 14, 2026  || Valuation level achieved, based on first BOM and any Extra Mile contributions ||
||Apparel Sizes and Quantities Released to contributors || Friday, August 14, 2026  || For those providing shirts, all sizes will be released by this date ||
||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 28, 2026  || If donating to the Travel fund, must commit by this date ||
||Co-branded Apparel commitment deadline || Friday, August 28, 2026  || If donating apparel, must commit by this date ||
||Final Valuation Deadline || Friday, September 4, 2026  || Valuation level achieved, based on updated BOM and any Extra Mile contributions ||
||Final Bill of Materials Due || Friday, September 4, 2026  || Final loans, equipment, software valuations ||
||Outbound Shipper Paperwork Submitted || Friday, September 4, 2026  || Required for contributors loaning hardware ||
||SCinet Panel Artwork submitted || Friday, September 4, 2026  || For those that are eligible for Panels, artwork is due on this date ||
||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 11, 2026  || Final Valuation level achieved, based on final BOM and any Extra Mile contributions ||
||Network connection transfer request submitted || Friday, September 25, 2026  || For those that are selecting a booth connection, information must be submitted to use or transfer by this date ||
||Loaned Equipment Delivered to Freeman Warehouse || Wednesday, October 14, 2026  || Coordinated with SCinet logistics  ||
||Co-branded Apparel Shipment Received || Wednesday, October 14, 2026  || Coordinated with SCinet logistics  ||
||Request complimentary exhibitor badges  || Friday, October 30, 2026  || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations  ||
||SCinet Staging || Wednesday October 21 - Friday October 30, 2026  || Indentation only, coordinate with your teams ||
||SCinet Setup  || November 9-14, 2026  || SCinet coordinated movement to the SC showfloor ||
||SC Show || November 15-19, 2026  || Standard SCinet operations and Conference  ||
||SCinet Teardown || Friday, November 20, 2026  || Coordinated teardown of SCinet ||
||Freeman Outbound Shipping || Saturday, November 21, 2026  || all equipment will depart by this date ||
-Line 62:
+Line 121:
-[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet21 Inquiry|Contact SCinet21 Contributor Relations]]
+[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet26 Contributor Inquiry|Contact SCinet26 Contributor Relations]]

Self: Diff for "Home"

SCinet26 Contributor Portal

Deliverables, Deadlines and Details