Diff for "Home" - Contributor Relations

Differences between revisions 219 and 269 (spanning 50 versions)

SCinet23 Contributor Portal

Contributor Information

Intent to Participate & Contact Form in SCinet 2023

SC23 SCinet Contributor Guide.docx

SC23 Logos and Color Guide (PDF)

SCinet 2023 Contributor Relations Webinar Recording (m4v)

SCinet 2023 Contributor Relations Webinar Slides

Bill of Materials and Shipping Forms

SC23 Bill of Materials (BOM)

SC23 Liability Waiver - Due with first BOM

SC23 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse

SC23 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center

Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable	Deadlines	Details
Contributor Intent to Participate	May 12	Contributors (or Team Leads) let CR know they intend to participate
Initial BOM	July 14	First pass BOM to determine initial contributor tiers and equipment
Liability Waiver	July 14	Required for contributors loaning hardware
Updated BOM	August 11	Any updates since initial BOM
Final BOM	September 8	Final loans, equipment, software valuations
Loaned Equipment Received Freeman	October 11	Mandatory for hardware loans
Outbound shipper paperwork	October 27	Mandatory for return of hardware

Initial Bill of Materials	July 16	SC2021 BOM.xlsx	Submit Bill Of Materials (BOM)
Liability Waiver	July 16	Liability Waiver	Submit Waiver/Liability Release Note: Liability Waiver/Release only required if submitting equipment to show in St Louis
Volunteer Travel Support Fund Donation Declaration	August 20	Travel donation to increase benefits valuation to the next sponsorship level	Declare Volunteer Travel Support Fund Support
Intention to provide SCinet21 Apparel	August 20	Apparel donation to increase benefits valuation to the next sponsorship level	Intention to Provide SCinet Apparel
Company Logo submission	August 20	Submit logo to Contributor Relations	Submit Company Logo
Updated Bill of Materials	September 3	A more refined Bill of Materials. Used to finalize contributor tiers SC2021 BOM.xlsx	Submit Updated BOM
SCinet Contributor Highlights for Interactive Experience Kiosk submission	September 27	Submit information to Contributor Relations	Submit Contributor Highlights for Kiosk
Wall Panel Artwork submission	October 1	Submit information to Contributor Relations. Based on Contributor Sponsorship Level - Specifications for Panel Artwork	Submit Wall Panel Custom Artwork
Final BOM Submitted for Insurance Valuation	October 1	Work with SCinet Technical Team Leads
Request Network Connection Transfer/Modification	October 8	Please send your request to Contributor Relations. 10Gbps and 100Gbps upgrades include connection only. Router and Optics not provided.	Request Network Connection Transfer
Request Complimentary Exhibitor Badges	October 15	Provide recipient(s) Full Name and Email Address	Request Complimentary Exhibitor Badges. *Number of complimentary badges are based on sponsorship level.
Tracking Information Submitted	ASAP, Before October 15	All shipping tracking information must be sent via email to Logistics. Without this information, we cannot ensure your equipment will be safely delivered to SCinet	Submit Shipping Tracking Information
Items Arrive at Freeman Warehouse	October 15	SC21 Shipping Label (Green) - Used for all freight shipments Shipping Phone: 1-xxx-xxx-xxxx (Asking for phone number)	Items arriving after this date cannot be guaranteed to make it to SC21 on time
Donated SCinet21 Apparel Received	November 8	Use the Approved SCinet Shipping Label above	PDF for Sizes goes here
Outbound Shipping Paperwork Submitted	November 15	Outbound Shipping Request.docx Outbound Shipping Request (Hand Carry).docx	Discuss with SCinet CR/Logistics

Questions, comments or concerns?

Contact SCinet23 Contributor Relations

-  ⇤ ← Revision 219 as of 2022-04-25 19:20:50 → 
  Size: 6823
  Editor: smithbe
  Comment:
+   ← Revision 269 as of 2023-10-13 16:14:19 → ⇥
  Size: 6845
  Editor: dewittw
  Comment:
-Deletions are marked like this.
+Additions are marked like this.
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-== SCinet22 Contributor Portal ==
+== SCinet23 Contributor Portal ==
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-'''Relevant Documents/Reference Information'''
+'''Contributor Information'''
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-[[https://forms.gle/XHXCMhWCerKi6Lov7|Vendor Contact Form/Intent to Participate in SCinet 2022]]
+[[https://forms.gle/pfuCd48iTLk9XwwbA| Intent to Participate & Contact Form in SCinet 2023]]
 Line 7:
-[[https://docs.google.com/document/d/1icX2nB_xuXGpi_mcidL99SJW7UkT-CXi/edit# | SC22 Contributor Guide.docx]]
+[[https://docs.google.com/document/d/1icX2nB_xuXGpi_mcidL99SJW7UkT-CXi/edit# | SC23 SCinet Contributor Guide.docx]]
 Line 9:
-[[attachment:SC22 Logos and Colors.pdf | SC22 Logos and Color Guide (PDF)]]
+[[attachment:SC23 logo color sheet.pdf| SC23 Logos and Color Guide (PDF)]]

[[attachment:SCinet Contributor Webinar 2023.m4v|SCinet 2023 Contributor Relations Webinar Recording (m4v)]]

[[attachment:SCinet Contributor Webinar 2023 slides.pdf|SCinet 2023 Contributor Relations Webinar Slides]]
-Line 12:
+Line 16:
-[[attachment:SCinetContributorsBrochure-2021.pdf | SC21 Contributor Brochure]]
+[[https://drive.google.com/drive/folders/163lmw4Q0GyWR3CGkWIl3RlcTySZEUqYi| SCinet 2023 Contributor Relations Webinar (recording)]]
}}}

'''Bill of Materials and Shipping Forms'''

[[attachment:SCinet 2023 BOM.xlsx| SC23 Bill of Materials (BOM)]]

[[attachment:SC23 Waiver of Liability.docx| SC23 Liability Waiver - Due with first BOM ]]

[[attachment:SC23 SCINET - Warehouse Pre-Stage - Green.pdf| SC23 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse ]]

[[attachment:SC23 SCINET - Show Site Show Install - Purple.pdf| SC23 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center]]
-Line 15:
+Line 30:
+=== Deliverables, Deadlines and Details ===
'''''Please plan to provide the following deliverables. Please check back often as the dates may change.'''''
||<tablewidth="&quot" tablestyle="&quot;">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' ||
||Contributor Intent to Participate || May 12 ||Contributors (or Team Leads) let CR know they intend to participate||
||Initial BOM || July 14 || First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waiver|| July 14 || Required for contributors loaning hardware ||
||Updated BOM|| August 11 || Any updates since initial BOM ||
||Final BOM||September 8|| Final loans, equipment, software valuations ||
||Loaned Equipment Received Freeman|| October 11 || Mandatory for hardware loans ||
||Outbound shipper paperwork|| October 27 || Mandatory for return of hardware ||
-Line 16:
+Line 41:
-[[attachment:SCShippingLabel.pdf | SC21 Shipping Labe (Green) - Used for all freight shipments]]

[[attachment:NonFreightShippingLabel.pdf | SC21 Non-freight shipping label (Purple) - Used for apparel and smaller UPS/Fedex Non-freight items for setup]]
}}}
{{{#!wiki comment
[[attachment:SCinet Contributors Brochure - 2020.pdf | SC20 Contributors Brochure]]. <--- Needs updated

[[attachment:SCinet21 Blank BOM.xlsx | SC21 Blank Bill of Materials]]
}}}
'''Contributor Relations Webinar'''

[[https://docs.google.com/presentation/d/1vjSoqn-ABz1xucQo9qnwQ21jN8ryshgYlyR1MnEQt2g/edit?usp=sharing|SCinet 2021 Contributor Webinar Slides]]

[[https://drive.google.com/file/d/1dGaI_C-_MCTQd4xQhAi1rQVOdP9Zldmo/view?usp=sharing|SCinet 2021 Contributor Webinar Video]]

SC22 Webinar will be scheduled for early April
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+Line 43:
-=== SCinet Approved Logo Information ===
[[attachment:SC21 Logo Color Guide.pdf | SC21 Logo Color/Thread Guide (PDF)]]
}}}

=== Deliverables, Deadlines and Details ===
'''''=== Please plan to provide the following deliverables. Please check back often as the dates may change. ==='''''
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+Line 45:
-''''' '''''
||<tablewidth="&quot" tablestyle="&quot;">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' ||Submission Information ||
{{{#!wiki comment

||Contributor Intent to Participate and Initial BOM || June 11 ||Contributors (or Team Leads) let CR know they intend to participate||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Contributor Intent to Participate |Email intent to participate ]] ||
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+|| || || || ||
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-|| || || || ||


=== 2022 Contributor Logos ===
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+Line 67:
-[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet22 Inquiry|Contact SCinet22 Contributor Relations]]
+[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet23 Contributor Inquiry|Contact SCinet23 Contributor Relations]]

Self: Diff for "Home"

SCinet23 Contributor Portal

Deliverables, Deadlines and Details