Diff for "Home" - Contributor Relations

Differences between revisions 288 and 305 (spanning 17 versions)

SCinet25 Contributor Portal

Contributor Information

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St. Louis Warehouse contact: TBD

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Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable	Deadlines	Details
Contributor Intent to Participate Due	Friday, May 31, 2024	Contributors (or Team Leads) let CR know they intend to participate
Initial Bill of Materials	Friday, June 28, 2024	First pass BOM to determine initial contributor tiers and equipment
Liability Waivers due	Friday, June 28, 2024	Required for contributors loaning hardware
Initial Valuation Deadline	Friday, August 2, 2024	Initial Valuation level achieved, based on first BOM
Updated Bill of Materials Due	Friday, August 9, 2024	Any updates since initial BOM
Confirmation to contributors of Initial Benefit Level Achieved	Friday, August 16, 2024	Valuation level achieved, based on first BOM and any Extra Mile contributions
Apparel Sizes and Quantities Released to contributors	Friday, August 16, 2024	For those providing shirts, all sizes will be released by this date
WINS Volunteer Travel Support Fund Contribution Declaration	Friday, August 30, 2024	If donating to the Travel fund, must commit by this date
Co-branded Apparel commitment deadline	Friday, August 30, 2024	If donating apparel, must commit by this date
Final Valuation Deadline	Friday, September 6, 2024	Valuation level achieved, based on updated BOM and any Extra Mile contributions
Final Bill of Materials Due	Friday, September 6, 2024	Final loans, equipment, software valuations
Outbound Shipper Paperwork Submitted	Friday, September 6, 2024	Required for contributors loaning hardware
Contributor Logos submitted	Friday, September 13, 2024	For use on banners, panels, and websites
Confirmation to contributors of Updated Benefit Level Achieved	Friday, September 13, 2024	Final Valuation level achieved, based on final BOM and any Extra Mile contributions
SCinet Panel Artwork submitted	Friday, September 13, 2024	For those that are eligible for Panels, artwork is due on this date
Network connection transfer request submitted	Friday, September 27, 2024	For those that are selecting a booth connection, information must be submitted to use or transfer by this date
Request complimentary exhibitor badges	Friday, September 27, 2024	For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations
Loaned Equipment Delivered to Freeman Warehouse	Friday, October 18, 2024	Coordinated with SCinet logistics
Co-branded Apparel Shipment Received	Friday, October 18, 2024	Coordinated with SCinet logistics
SCinet Staging	Friday October 25 - November 2, 2024	Indentation only, coordinate with your teams
SCinet Setup	November 11-16, 2024	SCinet coordinated movement to the SC showfloor
SC Show	November 17-21, 2024	Standard SCinet operations and Conference
SCinet Teardown	Friday, November 22, 2024	Coordinated teardown of SCinet
Freeman Outbound Shipping	Saturday, November 23, 2024	all equipment will depart by this date

Questions, comments or concerns?

Contact SCinet24 Contributor Relations

-  ⇤ ← Revision 288 as of 2024-05-07 19:54:48 → 
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+   ← Revision 305 as of 2025-02-14 15:25:22 → ⇥
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-== SCinet24 Contributor Portal ==
+== SCinet25 Contributor Portal ==
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+{{{#!wiki comment
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+[[attachment:20240320-SCinet-CRG-v2.pdf | SCinet 2024 Contributor Guide (PDF)]]
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-[[attachment:SC24-CRGuide.pdf]|SCinet 2024 Contributor Guide (PDF)]
+[[attachment:CR-Webinar24.pdf| 2024 Contributor Webinar Slides (PDF)]]

[[attachment:20240522-Webinar.mp4| 2024 Contributor Webinar Recording (MP4)]]

[[attachment:sc24_embroidery.ai|SC24 Embroidery Color Guide]]

'''Bill of Materials and Shipping Forms'''

[[attachment:SCinet 2024 Blank BOM.xlsx| SC24 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org

[[attachment:Waiver of Liability and Hold Harmless Agreement by Lender SCinet24.docx| SC24 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org

[[attachment:SC24 SCINET - Warehouse Pre-Stage - Green.pdf| SC24 Shipping Label - Staging (Green) October 18th 2024 arrival in Freeman Warehouse (cannot arrive before Sept 23rd) ]]

[[attachment:SC24 SCINET - Show Site Show Install - Purple.pdf| SC24 Shipping Label - Pre-show (Purple) November 11th 2024 arrival at the Convention Center]]
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-[[attachment:sc24_logosheet.ai| SC24 Logos and Color Guide (PDF)]]]

The Contributor Relations Webinars are scheduled for Wednesday May 22 at 11am ET and Thursday May 23 at 3pm ET. Call in information will be emailed closer to the dates.
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-'''Bill of Materials and Shipping Forms'''
+Atlanta Warehouse contact:
{{{
Jeff Benincosa
Freeman
Sr Supervisor Freight Ops
404-353-6489
}}}
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-[[attachment:SCinet 2024 Blank BOM.xlsx| SC24 Bill of Materials (BOM)]]
+}}}
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-[[attachment:Waiver of Liability and Hold Harmless Agreement by Lender SCinet24.docx| SC24 Liability Waiver - Due with first BOM]]
+---- /!\ '''Edit conflict - your version:''' ----
St. Louis Warehouse contact: TBD
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-[[attachment:SC24 SCINET - Warehouse Pre-Stage - Green.pdf| SC24 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse ]]
+}}}
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-[[attachment:SC24 SCINET - Show Site Show Install - Purple.pdf| SC24 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center]]
+---- /!\ '''End of edit conflict''' ----

{{{#!wiki comment
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+}}}

Self: Diff for "Home"

SCinet25 Contributor Portal

Deliverables, Deadlines and Details