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| == SCinet24 Contributor Portal == | == SCinet25 Contributor Portal == |
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| The Contributor Relations Webinars are scheduled for Wednesday, May 22 at 11 am ET and Thursday, May 23 at 3 pm ET. Call-in information: [[https://tacc.zoom.us/j/81266097224]] Thursday meeting link: [[https://tacc.zoom.us/j/82720016113]] |
[[attachment:sc24_embroidery.ai|SC24 Embroidery Color Guide]] |
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| [[attachment:SCinet 2024 Blank BOM.xlsx| SC24 Bill of Materials (BOM)]] | [[attachment:SCinet 2024 Blank BOM.xlsx| SC24 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org |
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| [[attachment:Waiver of Liability and Hold Harmless Agreement by Lender SCinet24.docx| SC24 Liability Waiver - Due with first BOM]] | [[attachment:Waiver of Liability and Hold Harmless Agreement by Lender SCinet24.docx| SC24 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org |
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| [[attachment:SC24 SCINET - Warehouse Pre-Stage - Green.pdf| SC24 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse ]] | [[attachment:SC24 SCINET - Warehouse Pre-Stage - Green.pdf| SC24 Shipping Label - Staging (Green) October 18th 2024 arrival in Freeman Warehouse (cannot arrive before Sept 23rd) ]] |
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| [[attachment:SC24 SCINET - Show Site Show Install - Purple.pdf| SC24 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center]] | [[attachment:SC24 SCINET - Show Site Show Install - Purple.pdf| SC24 Shipping Label - Pre-show (Purple) November 11th 2024 arrival at the Convention Center]] }}} Atlanta Warehouse contact: {{{ Jeff Benincosa Freeman Sr Supervisor Freight Ops 404-353-6489 }}} |
SCinet25 Contributor Portal
Contributor Information
Atlanta Warehouse contact:
Jeff Benincosa Freeman Sr Supervisor Freight Ops 404-353-6489
Deliverables, Deadlines and Details
Please plan to provide the following deliverables. Please check back often as the dates may change.
Deliverable |
Deadlines |
Details |
Contributor Intent to Participate Due |
Friday, May 31, 2024 |
Contributors (or Team Leads) let CR know they intend to participate |
Initial Bill of Materials |
Friday, June 28, 2024 |
First pass BOM to determine initial contributor tiers and equipment |
Liability Waivers due |
Friday, June 28, 2024 |
Required for contributors loaning hardware |
Initial Valuation Deadline |
Friday, August 2, 2024 |
Initial Valuation level achieved, based on first BOM |
Updated Bill of Materials Due |
Friday, August 9, 2024 |
Any updates since initial BOM |
Confirmation to contributors of Initial Benefit Level Achieved |
Friday, August 16, 2024 |
Valuation level achieved, based on first BOM and any Extra Mile contributions |
Apparel Sizes and Quantities Released to contributors |
Friday, August 16, 2024 |
For those providing shirts, all sizes will be released by this date |
WINS Volunteer Travel Support Fund Contribution Declaration |
Friday, August 30, 2024 |
If donating to the Travel fund, must commit by this date |
Co-branded Apparel commitment deadline |
Friday, August 30, 2024 |
If donating apparel, must commit by this date |
Final Valuation Deadline |
Friday, September 6, 2024 |
Valuation level achieved, based on updated BOM and any Extra Mile contributions |
Final Bill of Materials Due |
Friday, September 6, 2024 |
Final loans, equipment, software valuations |
Outbound Shipper Paperwork Submitted |
Friday, September 6, 2024 |
Required for contributors loaning hardware |
Contributor Logos submitted |
Friday, September 13, 2024 |
For use on banners, panels, and websites |
Confirmation to contributors of Updated Benefit Level Achieved |
Friday, September 13, 2024 |
Final Valuation level achieved, based on final BOM and any Extra Mile contributions |
SCinet Panel Artwork submitted |
Friday, September 13, 2024 |
For those that are eligible for Panels, artwork is due on this date |
Network connection transfer request submitted |
Friday, September 27, 2024 |
For those that are selecting a booth connection, information must be submitted to use or transfer by this date |
Request complimentary exhibitor badges |
Friday, September 27, 2024 |
For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations |
Loaned Equipment Delivered to Freeman Warehouse |
Friday, October 18, 2024 |
Coordinated with SCinet logistics |
Co-branded Apparel Shipment Received |
Friday, October 18, 2024 |
Coordinated with SCinet logistics |
SCinet Staging |
Friday October 25 - November 2, 2024 |
Indentation only, coordinate with your teams |
SCinet Setup |
November 11-16, 2024 |
SCinet coordinated movement to the SC showfloor |
SC Show |
November 17-21, 2024 |
Standard SCinet operations and Conference |
SCinet Teardown |
Friday, November 22, 2024 |
Coordinated teardown of SCinet |
Freeman Outbound Shipping |
Saturday, November 23, 2024 |
all equipment will depart by this date |
Questions, comments or concerns?