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| Deletions are marked like this. | Additions are marked like this. |
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| SCinet 2025 Contributor Guide - TBD | [[attachment:SC25-CRGuide.pdf|SCinet 2025 Contributor Guide (PDF)]] |
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| SC25 Embroidery Color Guide - TBD | [[attachment:sc25_sewout_out_04.ai| SC25 Embroidery Color Guide (AI Version)]] and [[attachment:sc25_sewout_out_04.pdf| SC25 Embroidery Color Guide (PDF Version)]] |
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| SC25 Bill of Materials (BOM) - TBD | [[attachment:SC25_SCinet_BOM_Template.xlsx| SC25 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org |
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| SC54 Liability Waiver - TBD | [[attachment:20250219-SCinet-LW.docx| SC25 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org |
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| SC25 Shipping Label (Staging) - TBD | SC25 Staging Shipping Label - TBD |
| Line 23: | Line 23: |
| SC25 Shipping Label (Setup/Show) - TBD | SC25 Setup/Show Shipping Label - TBD SC25 SCinet Outbound Shipping Form - TBD |
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| [[attachment:20240320-SCinet-CRG-v2.pdf | SCinet 2025 Contributor Guide (PDF)]] | [[attachment:SC25 SCINET - Warehouse Pre-Stage - Green2.pdf|SC25 Shipping Label (Staging - Green)]] [[attachment:SC25 SCINET - Show Site Show Install - Purple.pdf|SC25 Shipping Label (Setup/Show - Purple)]] |
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| [[attachment:SCinet 2025 Blank BOM.xlsx| SC25 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org [[attachment:Waiver of Liability and Hold Harmless Agreement by Lender SCinet25.docx| SC54 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org [[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf| SC25 Shipping Label - Staging (Green) October 18th 2024 arrival in Freeman Warehouse (cannot arrive before Sept 23rd) ]] [[attachment:SC25 SCINET - Show Site Show Install - Purple.pdf| SC25 Shipping Label - Pre-show (Purple) November 11th 2024 arrival at the Convention Center]] |
[[https://forms.gle/tRBZ5rTydkhTbeCZ9|SC25 SCinet Outbound Shipping Form]] |
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| ||Contributor Intent to Participate Due ||Friday, May 31, 2024 || Contributors (or Team Leads) let CR know they intend to participate || ||Initial Bill of Materials ||Friday, June 28, 2024 || First pass BOM to determine initial contributor tiers and equipment || ||Liability Waivers due ||Friday, June 28, 2024 || Required for contributors loaning hardware || ||Initial Valuation Deadline ||Friday, August 2, 2024 || Initial Valuation level achieved, based on first BOM || ||Updated Bill of Materials Due ||Friday, August 9, 2024 || Any updates since initial BOM || ||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 16, 2024 || Valuation level achieved, based on first BOM and any Extra Mile contributions || ||Apparel Sizes and Quantities Released to contributors || Friday, August 16, 2024 || For those providing shirts, all sizes will be released by this date || ||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 30, 2024 || If donating to the Travel fund, must commit by this date || ||Co-branded Apparel commitment deadline || Friday, August 30, 2024 || If donating apparel, must commit by this date || ||Final Valuation Deadline || Friday, September 6, 2024 || Valuation level achieved, based on updated BOM and any Extra Mile contributions || ||Final Bill of Materials Due || Friday, September 6, 2024 || Final loans, equipment, software valuations || ||Outbound Shipper Paperwork Submitted || Friday, September 6, 2024 || Required for contributors loaning hardware || ||Contributor Logos submitted || Friday, September 13, 2024 || For use on banners, panels, and websites || ||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 13, 2024 || Final Valuation level achieved, based on final BOM and any Extra Mile contributions || ||SCinet Panel Artwork submitted || Friday, September 13, 2024 || For those that are eligible for Panels, artwork is due on this date || ||Network connection transfer request submitted || Friday, September 27, 2024 || For those that are selecting a booth connection, information must be submitted to use or transfer by this date || ||Request complimentary exhibitor badges || Friday, September 27, 2024 || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations || ||Loaned Equipment Delivered to Freeman Warehouse || Friday, October 18, 2024 || Coordinated with SCinet logistics || ||Co-branded Apparel Shipment Received || Friday, October 18, 2024 || Coordinated with SCinet logistics || ||SCinet Staging || Friday October 25 - November 2, 2024 || Indentation only, coordinate with your teams || ||SCinet Setup || November 11-16, 2024 || SCinet coordinated movement to the SC showfloor || ||SC Show || November 17-21, 2024 || Standard SCinet operations and Conference || ||SCinet Teardown || Friday, November 22, 2024 || Coordinated teardown of SCinet || ||Freeman Outbound Shipping || Saturday, November 23, 2024 || all equipment will depart by this date || }}} |
||Contributor Intent to Participate Due ||Friday, May 30, 2025 || Contributors (or Team Leads) let CR know they intend to participate || ||Initial Bill of Materials ||Friday, June 27, 2025 || First pass BOM to determine initial contributor tiers and equipment || ||Liability Waivers due ||Friday, June 27, 2025 || Required for contributors loaning hardware || ||Initial Valuation Deadline ||Friday, August 1, 2025 || Initial Valuation level achieved, based on first BOM || ||Updated Bill of Materials Due ||Friday, August 8, 2025 || Any updates since initial BOM || ||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 15, 2025 || Valuation level achieved, based on first BOM and any Extra Mile contributions || ||Apparel Sizes and Quantities Released to contributors || Friday, August 15, 2025 || For those providing shirts, all sizes will be released by this date || ||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 29, 2025 || If donating to the Travel fund, must commit by this date || ||Co-branded Apparel commitment deadline || Friday, August 29, 2025 || If donating apparel, must commit by this date || ||Final Valuation Deadline || Friday, September 5, 2025 || Valuation level achieved, based on updated BOM and any Extra Mile contributions || ||Final Bill of Materials Due || Friday, September 5, 2025 || Final loans, equipment, software valuations || ||Outbound Shipper Paperwork Submitted || Friday, September 5, 2025 || Required for contributors loaning hardware || ||Contributor Logos submitted || Friday, September 12, 2025 || For use on banners, panels, and websites || ||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 12, 2025 || Final Valuation level achieved, based on final BOM and any Extra Mile contributions || ||SCinet Panel Artwork submitted || Friday, September 12, 2025 || For those that are eligible for Panels, artwork is due on this date || ||Network connection transfer request submitted || Friday, September 26, 2025 || For those that are selecting a booth connection, information must be submitted to use or transfer by this date || ||Request complimentary exhibitor badges || Friday, September 26, 2025 || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations || ||Loaned Equipment Delivered to Freeman Warehouse || Wednesday, October 15, 2025 || Coordinated with SCinet logistics || ||Co-branded Apparel Shipment Received || Wednesday, October 15, 2025 || Coordinated with SCinet logistics || ||SCinet Staging || Wednesday October 22 - Friday October 31, 2025 || Indentation only, coordinate with your teams || ||SCinet Setup || November 10-15, 2025 || SCinet coordinated movement to the SC showfloor || ||SC Show || November 16-20, 2025 || Standard SCinet operations and Conference || ||SCinet Teardown || Friday, November 21, 2025 || Coordinated teardown of SCinet || ||Freeman Outbound Shipping || Saturday, November 22, 2025 || all equipment will depart by this date || |
SCinet25 Contributor Portal
Contributor Information
Intent to Participate & Contact Form in SCinet 2025
SCinet 2025 Contributor Guide (PDF)
2025 Contributor Webinar Slides - TBD
2025 Contributor Webinar Recording - TBD
SC25 Embroidery Color Guide (AI Version) and SC25 Embroidery Color Guide (PDF Version)
Bill of Materials and Shipping Forms
SC25 Bill of Materials (BOM) -- Email completed form to contributor-relations@scinet.supercomputing.org
SC25 Liability Waiver - Due with first BOM if you are providing hardware - Email completed form to contributor-relations@scinet.supercomputing.org
SC25 Staging Shipping Label - TBD
SC25 Setup/Show Shipping Label - TBD
SC25 SCinet Outbound Shipping Form - TBD
St. Louis Warehouse contact: TBD
Deliverables, Deadlines and Details
Please plan to provide the following deliverables. Please check back often as the dates may change.
Deliverable |
Deadlines |
Details |
Contributor Intent to Participate Due |
Friday, May 30, 2025 |
Contributors (or Team Leads) let CR know they intend to participate |
Initial Bill of Materials |
Friday, June 27, 2025 |
First pass BOM to determine initial contributor tiers and equipment |
Liability Waivers due |
Friday, June 27, 2025 |
Required for contributors loaning hardware |
Initial Valuation Deadline |
Friday, August 1, 2025 |
Initial Valuation level achieved, based on first BOM |
Updated Bill of Materials Due |
Friday, August 8, 2025 |
Any updates since initial BOM |
Confirmation to contributors of Initial Benefit Level Achieved |
Friday, August 15, 2025 |
Valuation level achieved, based on first BOM and any Extra Mile contributions |
Apparel Sizes and Quantities Released to contributors |
Friday, August 15, 2025 |
For those providing shirts, all sizes will be released by this date |
WINS Volunteer Travel Support Fund Contribution Declaration |
Friday, August 29, 2025 |
If donating to the Travel fund, must commit by this date |
Co-branded Apparel commitment deadline |
Friday, August 29, 2025 |
If donating apparel, must commit by this date |
Final Valuation Deadline |
Friday, September 5, 2025 |
Valuation level achieved, based on updated BOM and any Extra Mile contributions |
Final Bill of Materials Due |
Friday, September 5, 2025 |
Final loans, equipment, software valuations |
Outbound Shipper Paperwork Submitted |
Friday, September 5, 2025 |
Required for contributors loaning hardware |
Contributor Logos submitted |
Friday, September 12, 2025 |
For use on banners, panels, and websites |
Confirmation to contributors of Updated Benefit Level Achieved |
Friday, September 12, 2025 |
Final Valuation level achieved, based on final BOM and any Extra Mile contributions |
SCinet Panel Artwork submitted |
Friday, September 12, 2025 |
For those that are eligible for Panels, artwork is due on this date |
Network connection transfer request submitted |
Friday, September 26, 2025 |
For those that are selecting a booth connection, information must be submitted to use or transfer by this date |
Request complimentary exhibitor badges |
Friday, September 26, 2025 |
For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations |
Loaned Equipment Delivered to Freeman Warehouse |
Wednesday, October 15, 2025 |
Coordinated with SCinet logistics |
Co-branded Apparel Shipment Received |
Wednesday, October 15, 2025 |
Coordinated with SCinet logistics |
SCinet Staging |
Wednesday October 22 - Friday October 31, 2025 |
Indentation only, coordinate with your teams |
SCinet Setup |
November 10-15, 2025 |
SCinet coordinated movement to the SC showfloor |
SC Show |
November 16-20, 2025 |
Standard SCinet operations and Conference |
SCinet Teardown |
Friday, November 21, 2025 |
Coordinated teardown of SCinet |
Freeman Outbound Shipping |
Saturday, November 22, 2025 |
all equipment will depart by this date |
Questions, comments or concerns?