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| == SCinet25 Contributor Portal == | == SCinet26 Contributor Portal == |
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| [[https://docs.google.com/forms/d/150GSbr3KuspdrYdZLX2rTH89d4BtVBoXcjV6sp8b2Sg/viewform?edit_requested=true| Intent to Participate & Contact Form in SCinet 2025]] | {{{#!wiki comment |
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| SCinet 2025 Contributor Guide - TBD | [[https://docs.google.com/forms/d/150GSbr3KuspdrYdZLX2rTH89d4BtVBoXcjV6sp8b2Sg/viewform?edit_requested=true| Intent to Participate & Contact Form in SCinet 2026]] |
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| 2025 Contributor Webinar Slides - TBD | [[attachment:SC26-CRGuide.pdf|SCinet 2026 Contributor Guide (PDF)]] |
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| 2025 Contributor Webinar Recording - TBD | [[attachment:sc25_sewout_out_04.ai| SC26 Embroidery Color Guide (AI Version)]] and [[attachment:sc25_sewout_out_04.pdf| SC26 Embroidery Color Guide (PDF Version)]] |
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| SC25 Embroidery Color Guide - TBD | }}} |
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| '''Bill of Materials and Shipping Forms''' | [[https://forms.gle/Z8M7WkSWf8dPFvg78 | Intent to Participate & Contact Form in SCinet 2026]] |
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| SC25 Bill of Materials (BOM) - TBD | SCinet 2026 Contributor Guide (TDB) |
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| SC54 Liability Waiver - TBD | SC26 Embroidery Color Guide (TBD) |
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| SC25 Shipping Label (Staging) - TBD | [[attachment:sc26_logosheet_01.pdf| SC26 Logo Guide (PDF Version)]] |
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| SC25 Shipping Label (Setup/Show) - TBD | |
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| St. Louis Warehouse contact: TBD | '''Contributor Relations - Contributor Webinars''' Scheduling TBD |
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| [[attachment:20240320-SCinet-CRG-v2.pdf | SCinet 2025 Contributor Guide (PDF)]] | Webinar #1 - Tues May 7th, 11am Eastern |
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| [[attachment:CR-Webinar24.pdf| 2025 Contributor Webinar Slides (PDF)]] | [[https://drive.google.com/file/d/1c7PhmSRtU56Z0LpHqkSxdWpvaoTqOSG0/view?usp=sharing | Recording Available Here]] |
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| [[attachment:20240522-Webinar.mp4| 2025 Contributor Webinar Recording (MP4)]] | Webinar #2 - Weds May 13th, 4pm Eastern [[https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODM3NjBjNzctMDYxYy00MTJmLTk1YzItNzA5NTQ2OWMyNTcw%40thread.v2/0?context=%7b%22Tid%22%3a%22db3dbd43-4c4b-4544-9f8a-0553f9f5f25e%22%2c%22Oid%22%3a%22142e19fd-a165-4799-ad3b-289ccc023f21%22%7d | Join Teams Meeting]] Meeting ID: 243 101 887 360 6 Passcode: Vh3Zr7Bc Dial in by phone +1 865-276-6990,,978354634# United States, Oak Ridge Find a local number Phone conference ID: 978 354 634# |
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| [[attachment:sc24_embroidery.ai|SC25 Embroidery Color Guide]] '''Bill of Materials and Shipping Forms''' [[attachment:SCinet 2025 Blank BOM.xlsx| SC25 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org [[attachment:Waiver of Liability and Hold Harmless Agreement by Lender SCinet25.docx| SC54 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org [[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf| SC25 Shipping Label - Staging (Green) October 18th 2024 arrival in Freeman Warehouse (cannot arrive before Sept 23rd) ]] [[attachment:SC25 SCINET - Show Site Show Install - Purple.pdf| SC25 Shipping Label - Pre-show (Purple) November 11th 2024 arrival at the Convention Center]] St. Louis Warehouse contact: TBD |
2025 Contributor Webinar Slides - [[https://docs.google.com/presentation/d/1IPuiJrMdDUDPnWjw1rFPxL_DjwG-QxMg/edit?usp=sharing&ouid=110379968562830532135&rtpof=true&sd=true | Slides ]] |
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| '''Bill of Materials and Shipping Forms''' | |
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| === Deliverables, Deadlines and Details === '''''Please plan to provide the following deliverables. Please check back often as the dates may change.''''' ||<tablewidth=""" tablestyle=""">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' || ||Contributor Intent to Participate Due ||Friday, May 31, 2024 || Contributors (or Team Leads) let CR know they intend to participate || ||Initial Bill of Materials ||Friday, June 28, 2024 || First pass BOM to determine initial contributor tiers and equipment || ||Liability Waivers due ||Friday, June 28, 2024 || Required for contributors loaning hardware || ||Initial Valuation Deadline ||Friday, August 2, 2024 || Initial Valuation level achieved, based on first BOM || ||Updated Bill of Materials Due ||Friday, August 9, 2024 || Any updates since initial BOM || ||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 16, 2024 || Valuation level achieved, based on first BOM and any Extra Mile contributions || ||Apparel Sizes and Quantities Released to contributors || Friday, August 16, 2024 || For those providing shirts, all sizes will be released by this date || ||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 30, 2024 || If donating to the Travel fund, must commit by this date || ||Co-branded Apparel commitment deadline || Friday, August 30, 2024 || If donating apparel, must commit by this date || ||Final Valuation Deadline || Friday, September 6, 2024 || Valuation level achieved, based on updated BOM and any Extra Mile contributions || ||Final Bill of Materials Due || Friday, September 6, 2024 || Final loans, equipment, software valuations || ||Outbound Shipper Paperwork Submitted || Friday, September 6, 2024 || Required for contributors loaning hardware || ||Contributor Logos submitted || Friday, September 13, 2024 || For use on banners, panels, and websites || ||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 13, 2024 || Final Valuation level achieved, based on final BOM and any Extra Mile contributions || ||SCinet Panel Artwork submitted || Friday, September 13, 2024 || For those that are eligible for Panels, artwork is due on this date || ||Network connection transfer request submitted || Friday, September 27, 2024 || For those that are selecting a booth connection, information must be submitted to use or transfer by this date || ||Request complimentary exhibitor badges || Friday, September 27, 2024 || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations || ||Loaned Equipment Delivered to Freeman Warehouse || Friday, October 18, 2024 || Coordinated with SCinet logistics || ||Co-branded Apparel Shipment Received || Friday, October 18, 2024 || Coordinated with SCinet logistics || ||SCinet Staging || Friday October 25 - November 2, 2024 || Indentation only, coordinate with your teams || ||SCinet Setup || November 11-16, 2024 || SCinet coordinated movement to the SC showfloor || ||SC Show || November 17-21, 2024 || Standard SCinet operations and Conference || ||SCinet Teardown || Friday, November 22, 2024 || Coordinated teardown of SCinet || ||Freeman Outbound Shipping || Saturday, November 23, 2024 || all equipment will depart by this date || |
[[attachment:SC25_SCinet_BOM_Template.xlsx| SC25 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org [[attachment:20250219-SCinet-LW.docx| SC25 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org [[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf|SC25 Shipping Label (Staging through Setup - Green)]] [[attachment:SC25 SCINET - Staging Show Site Show Install - BLUE.pdf|SC25 During Staging ONLY (Blue)]] [[attachment:SC25 SCINET - Show Site Show Install - Purple (004).pdf|SC25 Setup/Show Shipping Label (Purple)]] [[https://forms.gle/4MP8caQq7KQgFaxA6 | SC25 SCinet Outbound Shipping Form]] |
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| SC26 (BOM) Bill of Materials (TBD) SC26 Liability Waiver (TBD) SC26 Pre-Staging Shipping Label (TBD) SC26 During Staging/Pre-Show Shipping Label (TBD) SC26 Setup/Show Shipping Label (TBD) SC26 SCinet Outbound Shipping Form (TBD) Freeman shipping contact info: {{{ TBD }}} === Deliverables, Deadlines and Details === '''''Please plan to provide the following deliverables. Please check back often as the dates may change.''''' ||<tablewidth=""" tablestyle=""">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' || ||Contributor Intent to Participate Due || Friday, May 29, 2026 || Contributors (or Team Leads) let CR know they intend to participate || ||Initial Bill of Materials ||Friday, June 26, 2026 || First pass BOM to determine initial contributor tiers and equipment || ||Liability Waivers due ||Friday, June 26, 2026 || Required for contributors loaning hardware || ||Initial Valuation Deadline ||Friday, July 31, 2026 || Initial Valuation level achieved, based on first BOM || ||Contributor Logos submitted || Friday, July 31, 2026 || For use on banners, panels, and websites || ||Updated Bill of Materials Due ||Friday, August 7, 2026 || Any updates since initial BOM || ||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 14, 2026 || Valuation level achieved, based on first BOM and any Extra Mile contributions || ||Apparel Sizes and Quantities Released to contributors || Friday, August 14, 2026 || For those providing shirts, all sizes will be released by this date || ||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 28, 2026 || If donating to the Travel fund, must commit by this date || ||Co-branded Apparel commitment deadline || Friday, August 28, 2026 || If donating apparel, must commit by this date || ||Final Valuation Deadline || Friday, September 4, 2026 || Valuation level achieved, based on updated BOM and any Extra Mile contributions || ||Final Bill of Materials Due || Friday, September 4, 2026 || Final loans, equipment, software valuations || ||Outbound Shipper Paperwork Submitted || Friday, September 4, 2026 || Required for contributors loaning hardware || ||SCinet Panel Artwork submitted || Friday, September 4, 2026 || For those that are eligible for Panels, artwork is due on this date || ||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 11, 2026 || Final Valuation level achieved, based on final BOM and any Extra Mile contributions || ||Network connection transfer request submitted || Friday, September 25, 2026 || For those that are selecting a booth connection, information must be submitted to use or transfer by this date || ||Loaned Equipment Delivered to Freeman Warehouse || Wednesday, October 14, 2026 || Coordinated with SCinet logistics || ||Co-branded Apparel Shipment Received || Wednesday, October 14, 2026 || Coordinated with SCinet logistics || ||Request complimentary exhibitor badges || Friday, October 30, 2026 || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations || ||SCinet Staging || Wednesday October 21 - Friday October 30, 2026 || Indentation only, coordinate with your teams || ||SCinet Setup || November 9-14, 2026 || SCinet coordinated movement to the SC showfloor || ||SC Show || November 15-19, 2026 || Standard SCinet operations and Conference || ||SCinet Teardown || Friday, November 20, 2026 || Coordinated teardown of SCinet || ||Freeman Outbound Shipping || Saturday, November 21, 2026 || all equipment will depart by this date || |
|
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| [[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet25 Contributor Inquiry|Contact SCinet25 Contributor Relations]] | [[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet26 Contributor Inquiry|Contact SCinet26 Contributor Relations]] |
SCinet26 Contributor Portal
Contributor Information
Intent to Participate & Contact Form in SCinet 2026
SCinet 2026 Contributor Guide (TDB)
SC26 Embroidery Color Guide (TBD)
Contributor Relations - Contributor Webinars
Scheduling TBD
Bill of Materials and Shipping Forms
SC26 (BOM) Bill of Materials (TBD)
SC26 Liability Waiver (TBD)
SC26 Pre-Staging Shipping Label (TBD)
SC26 During Staging/Pre-Show Shipping Label (TBD)
SC26 Setup/Show Shipping Label (TBD)
SC26 SCinet Outbound Shipping Form (TBD)
Freeman shipping contact info:
TBD
Deliverables, Deadlines and Details
Please plan to provide the following deliverables. Please check back often as the dates may change.
Deliverable |
Deadlines |
Details |
Contributor Intent to Participate Due |
Friday, May 29, 2026 |
Contributors (or Team Leads) let CR know they intend to participate |
Initial Bill of Materials |
Friday, June 26, 2026 |
First pass BOM to determine initial contributor tiers and equipment |
Liability Waivers due |
Friday, June 26, 2026 |
Required for contributors loaning hardware |
Initial Valuation Deadline |
Friday, July 31, 2026 |
Initial Valuation level achieved, based on first BOM |
Contributor Logos submitted |
Friday, July 31, 2026 |
For use on banners, panels, and websites |
Updated Bill of Materials Due |
Friday, August 7, 2026 |
Any updates since initial BOM |
Confirmation to contributors of Initial Benefit Level Achieved |
Friday, August 14, 2026 |
Valuation level achieved, based on first BOM and any Extra Mile contributions |
Apparel Sizes and Quantities Released to contributors |
Friday, August 14, 2026 |
For those providing shirts, all sizes will be released by this date |
WINS Volunteer Travel Support Fund Contribution Declaration |
Friday, August 28, 2026 |
If donating to the Travel fund, must commit by this date |
Co-branded Apparel commitment deadline |
Friday, August 28, 2026 |
If donating apparel, must commit by this date |
Final Valuation Deadline |
Friday, September 4, 2026 |
Valuation level achieved, based on updated BOM and any Extra Mile contributions |
Final Bill of Materials Due |
Friday, September 4, 2026 |
Final loans, equipment, software valuations |
Outbound Shipper Paperwork Submitted |
Friday, September 4, 2026 |
Required for contributors loaning hardware |
SCinet Panel Artwork submitted |
Friday, September 4, 2026 |
For those that are eligible for Panels, artwork is due on this date |
Confirmation to contributors of Updated Benefit Level Achieved |
Friday, September 11, 2026 |
Final Valuation level achieved, based on final BOM and any Extra Mile contributions |
Network connection transfer request submitted |
Friday, September 25, 2026 |
For those that are selecting a booth connection, information must be submitted to use or transfer by this date |
Loaned Equipment Delivered to Freeman Warehouse |
Wednesday, October 14, 2026 |
Coordinated with SCinet logistics |
Co-branded Apparel Shipment Received |
Wednesday, October 14, 2026 |
Coordinated with SCinet logistics |
Request complimentary exhibitor badges |
Friday, October 30, 2026 |
For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations |
SCinet Staging |
Wednesday October 21 - Friday October 30, 2026 |
Indentation only, coordinate with your teams |
SCinet Setup |
November 9-14, 2026 |
SCinet coordinated movement to the SC showfloor |
SC Show |
November 15-19, 2026 |
Standard SCinet operations and Conference |
SCinet Teardown |
Friday, November 20, 2026 |
Coordinated teardown of SCinet |
Freeman Outbound Shipping |
Saturday, November 21, 2026 |
all equipment will depart by this date |
Questions, comments or concerns?