Diff for "Home" - Contributor Relations

Differences between revisions 333 and 347 (spanning 14 versions)

SCinet25 Contributor Portal

Contributor Information

Intent to Participate & Contact Form in SCinet 2025

SCinet 2025 Contributor Guide (PDF)

SC25 Embroidery Color Guide (AI Version) and SC25 Embroidery Color Guide (PDF Version)

Contributor Relations - Contributor Webinars

Webinar #1 - Tues May 7th, 11am Eastern

Recording Available Here

Webinar #2 - Weds May 13th, 4pm Eastern Join Teams Meeting Meeting ID: 243 101 887 360 6 Passcode: Vh3Zr7Bc Dial in by phone +1 865-276-6990,,978354634# United States, Oak Ridge Find a local number Phone conference ID: 978 354 634#

2025 Contributor Webinar Slides - Slides

Bill of Materials and Shipping Forms

SC25 Bill of Materials (BOM) -- Email completed form to contributor-relations@scinet.supercomputing.org

SC25 Liability Waiver - Due with first BOM if you are providing hardware - Email completed form to contributor-relations@scinet.supercomputing.org

SC25 Shipping Label (Staging through Setup - Green)

SC25 During Staging ONLY (Blue)

SC25 Setup/Show Shipping Label (Purple)

SC25 SCinet Outbound Shipping Form

Freeman Nashville (location of pre-stage shipping) contact:

Cody McDonald
(615) 587-8839

Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable	Deadlines	Details
Contributor Intent to Participate Due	Friday, May 30, 2025	Contributors (or Team Leads) let CR know they intend to participate
Initial Bill of Materials	Friday, June 27, 2025	First pass BOM to determine initial contributor tiers and equipment
Liability Waivers due	Friday, June 27, 2025	Required for contributors loaning hardware
Initial Valuation Deadline	Friday, August 1, 2025	Initial Valuation level achieved, based on first BOM
Updated Bill of Materials Due	Friday, August 8, 2025	Any updates since initial BOM
Confirmation to contributors of Initial Benefit Level Achieved	Friday, August 15, 2025	Valuation level achieved, based on first BOM and any Extra Mile contributions
Apparel Sizes and Quantities Released to contributors	Friday, August 15, 2025	For those providing shirts, all sizes will be released by this date
WINS Volunteer Travel Support Fund Contribution Declaration	Friday, August 29, 2025	If donating to the Travel fund, must commit by this date
Co-branded Apparel commitment deadline	Friday, August 29, 2025	If donating apparel, must commit by this date
Final Valuation Deadline	Friday, September 5, 2025	Valuation level achieved, based on updated BOM and any Extra Mile contributions
Final Bill of Materials Due	Friday, September 5, 2025	Final loans, equipment, software valuations
Outbound Shipper Paperwork Submitted	Friday, September 5, 2025	Required for contributors loaning hardware
Contributor Logos submitted	Friday, September 12, 2025	For use on banners, panels, and websites
Confirmation to contributors of Updated Benefit Level Achieved	Friday, September 12, 2025	Final Valuation level achieved, based on final BOM and any Extra Mile contributions
SCinet Panel Artwork submitted	Friday, September 12, 2025	For those that are eligible for Panels, artwork is due on this date
Network connection transfer request submitted	Friday, September 26, 2025	For those that are selecting a booth connection, information must be submitted to use or transfer by this date
Request complimentary exhibitor badges	Friday, September 26, 2025	For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations
Loaned Equipment Delivered to Freeman Warehouse	Before Monday, October 20, 2025	Coordinated with SCinet logistics
Co-branded Apparel Shipment Received	Before Monday, October 20, 2025	Coordinated with SCinet logistics
SCinet Staging	Wednesday October 22 - Friday October 31, 2025	Indentation only, coordinate with your teams
SCinet Setup	November 10-15, 2025	SCinet coordinated movement to the SC showfloor
SC Show	November 16-20, 2025	Standard SCinet operations and Conference
SCinet Teardown	Friday, November 21, 2025	Coordinated teardown of SCinet
Freeman Outbound Shipping	Saturday, November 22, 2025	all equipment will depart by this date

Questions, comments or concerns?

Contact SCinet25 Contributor Relations

-  ⇤ ← Revision 333 as of 2025-07-08 17:37:09 → 
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+   ← Revision 347 as of 2025-10-23 01:18:28 → ⇥
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+Additions are marked like this.
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-[[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf|SC25 Shipping Label (Staging - Green)]]
+[[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf|SC25 Shipping Label (Staging through Setup - Green)]]

[[attachment:SC25 SCINET - Staging Show Site Show Install - BLUE.pdf|SC25 During Staging ONLY (Blue)]]

{{{#!wiki comment
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-SC25 Setup/Show Shipping Label - Available upon request only

SC25 SCinet Outbound Shipping Form - TBD

Freeman Nashville contact:
{{{
Stuart Mitchell
Director - Freight Operations
270-291-2090
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+Line 48:
-St. Louis Warehouse contact:
+[[attachment:SC25 SCINET - Show Site Show Install - Purple (004).pdf|SC25 Setup/Show Shipping Label (Purple)]]

[[https://forms.gle/4MP8caQq7KQgFaxA6 | SC25 SCinet Outbound Shipping Form]]

Freeman Nashville (location of pre-stage shipping) contact:
-Line 55:
+Line 54:
-Terri Ann Jones: 314-249-7991
+Cody McDonald
(615) 587-8839
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-[[attachment:SC25 SCINET - During Staging and Pre Show Site Install - Orange.pdf|SC25 Shipping Label (During Staging/Pre-Show - Orange)]]

[[attachment:SC25 SCINET - Show Site Show Install - Purple (004).pdf|SC25 Shipping Label (Setup/Show - Purple)]]
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+Line 77:
-||Contributor Intent to Participate Due	||Friday, May 30, 2025  ||	Contributors (or Team Leads) let CR know they intend to participate ||
||Initial Bill of Materials 	||Friday, June 27, 2025  ||	First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waivers due	||Friday, June 27, 2025  ||	Required for contributors loaning hardware ||
||Initial Valuation Deadline	||Friday, August 1, 2025  ||	Initial Valuation level achieved, based on first BOM ||
||Updated Bill of Materials Due	||Friday, August 8, 2025  ||	Any updates since initial BOM ||
||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 15, 2025  ||	Valuation level achieved, based on first BOM and any Extra Mile contributions ||
||Apparel Sizes and Quantities Released to contributors || Friday, August 15, 2025  ||	For those providing shirts, all sizes will be released by this date ||
||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 29, 2025  ||	If donating to the Travel fund, must commit by this date ||
||Co-branded Apparel commitment deadline || Friday, August 29, 2025  ||	If donating apparel, must commit by this date ||
||Final Valuation Deadline || Friday, September 5, 2025  ||	Valuation level achieved, based on updated BOM and any Extra Mile contributions ||
||Final Bill of Materials Due || Friday, September 5, 2025  ||	Final loans, equipment, software valuations ||
||Outbound Shipper Paperwork Submitted || Friday, September 5, 2025  ||	Required for contributors loaning hardware ||
||Contributor Logos submitted || Friday, September 12, 2025  ||	For use on banners, panels, and websites  ||
||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 12, 2025  ||	Final Valuation level achieved, based on final BOM and any Extra Mile contributions ||
||SCinet Panel Artwork submitted	 || Friday, September 12, 2025  ||	For those that are eligible for Panels, artwork is due on this date ||
||Network connection transfer request submitted || Friday, September 26, 2025  ||	For those that are selecting a booth connection, information must be submitted to use or transfer by this date ||
||Request complimentary exhibitor badges 	|| Friday, September 26, 2025  ||	For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations  ||
||Loaned Equipment Delivered to Freeman Warehouse || Wednesday, October 15, 2025  ||	Coordinated with SCinet logistics  ||
||Co-branded Apparel Shipment Received	|| Wednesday, October 15, 2025  ||	Coordinated with SCinet logistics  ||
+||--(Contributor Intent to Participate Due)--	 ||--(Friday, May 30, 2025)--	  ||	--(Contributors (or Team Leads) let CR know they intend to participate)--	 ||
||--(Initial Bill of Materials)--	  ||--(Friday, June 27, 2025)--	  ||	--(First pass BOM to determine initial contributor tiers and equipment)--	 ||
||--(Liability Waivers due)--	||--(Friday, June 27, 2025)--	  ||	--(Required for contributors loaning hardware)--	 ||
||--(Initial Valuation Deadline)--	||--(Friday, August 1, 2025)--  ||	--(Initial Valuation level achieved, based on first BOM)-- ||
||--(Updated Bill of Materials Due)--	||--(Friday, August 8, 2025)--  ||	--(Any updates since initial BOM)-- ||
||--(Confirmation to contributors of Initial Benefit Level Achieved)-- || --(Friday, August 15, 2025)--  ||	--(Valuation level achieved, based on first BOM and any Extra Mile contributions)-- ||
||--(Apparel Sizes and Quantities Released to contributors)-- || --(Friday, August 15, 2025)--  ||	--(For those providing shirts, all sizes will be released by this date)-- ||
||--(WINS Volunteer Travel Support Fund Contribution Declaration)-- || --(Friday, August 29, 2025)--  ||	--(If donating to the Travel fund, must commit by this date)-- ||
||--(Co-branded Apparel commitment deadline)-- || --(Friday, August 29, 2025)--  ||	--(If donating apparel, must commit by this date)-- ||
||--(Final Valuation Deadline)-- || --(Friday, September 5, 2025)--  || --(Valuation level achieved, based on updated BOM and any Extra Mile contributions)-- ||
||--(Final Bill of Materials Due)-- || --(Friday, September 5, 2025)--  || --(Final loans, equipment, software valuations)-- ||
||--(Outbound Shipper Paperwork Submitted)-- || --(Friday, September 5, 2025)--  || --(Required for contributors loaning hardware)-- ||
||--(Contributor Logos submitted)-- || --(Friday, September 12, 2025)--  || --(For use on banners, panels, and websites)--  ||
||--(Confirmation to contributors of Updated Benefit Level Achieved)-- || --(Friday, September 12, 2025)--  || --(Final Valuation level achieved, based on final BOM and any Extra Mile contributions)-- ||
||--(SCinet Panel Artwork submitted)-- || --(Friday, September 12, 2025)--  ||	--(For those that are eligible for Panels, artwork is due on this date)-- ||
||--(Network connection transfer request submitted)-- || --(Friday, September 26, 2025)--  ||	--(For those that are selecting a booth connection, information must be submitted to use or transfer by this date)-- ||
||--(Request complimentary exhibitor badges)-- 	|| --(Friday, September 26, 2025)--  ||	--(For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations)--  ||
||Loaned Equipment Delivered to Freeman Warehouse || Before Monday, October 20, 2025  ||	Coordinated with SCinet logistics  ||
||Co-branded Apparel Shipment Received	|| Before Monday, October 20, 2025  ||	Coordinated with SCinet logistics  ||

Self: Diff for "Home"

SCinet25 Contributor Portal

Deliverables, Deadlines and Details