Diff for "Home" - Contributor Relations

Differences between revisions 350 and 351

SCinet26 Contributor Portal

Contributor Information

Intent to Participate & Contact Form in SCinet 2026 (TBD)

SCinet 2026 Contributor Guide (TDB)

SC26 Embroidery Color Guide (TBD)

SC26 Logo Guide (PDF Version)

Contributor Relations - Contributor Webinars

Scheduling TBD

Bill of Materials and Shipping Forms

TBD

SC25 Setup/Show Shipping Label (Purple)

SC25 SCinet Outbound Shipping Form

Freeman Nashville (location of pre-stage shipping) contact:

Cody McDonald
(615) 587-8839

}}}

SC26 (BOM) Bill of Materials (TBD)

SC26 Liability Waiver (TBD)

SC26 Pre-Staging Shipping Label (TBD)

SC26 During Staging/Pre-Show Shipping Label (TBD)

SC26 Setup/Show Shipping Label (TBD)

SC26 SCinet Outbound Shipping Form (TBD)

Freeman shipping contact info:

TBD

Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable	Deadlines	Details
Contributor Intent to Participate Due	Friday, May 29, 2026	Contributors (or Team Leads) let CR know they intend to participate
Initial Bill of Materials	Friday, June 26, 2026	First pass BOM to determine initial contributor tiers and equipment
Liability Waivers due	Friday, June 26, 2026	Required for contributors loaning hardware
Initial Valuation Deadline	Friday, July 31, 2026	Initial Valuation level achieved, based on first BOM
Updated Bill of Materials Due	Friday, August 7, 2026	Any updates since initial BOM
Confirmation to contributors of Initial Benefit Level Achieved	Friday, August 14, 2026	Valuation level achieved, based on first BOM and any Extra Mile contributions
Apparel Sizes and Quantities Released to contributors	Friday, August 14, 2026	For those providing shirts, all sizes will be released by this date
WINS Volunteer Travel Support Fund Contribution Declaration	Friday, August 28, 2026	If donating to the Travel fund, must commit by this date
Co-branded Apparel commitment deadline	Friday, August 28, 2026	If donating apparel, must commit by this date
Final Valuation Deadline	Friday, September 4, 2026	Valuation level achieved, based on updated BOM and any Extra Mile contributions
Final Bill of Materials Due	Friday, September 4, 2026	Final loans, equipment, software valuations
Outbound Shipper Paperwork Submitted	Friday, September 4, 2026	Required for contributors loaning hardware
Contributor Logos submitted	Friday, September 11, 2026	For use on banners, panels, and websites
Confirmation to contributors of Updated Benefit Level Achieved	Friday, September 11, 2026	Final Valuation level achieved, based on final BOM and any Extra Mile contributions
SCinet Panel Artwork submitted	Friday, September 11, 2026	For those that are eligible for Panels, artwork is due on this date
Network connection transfer request submitted	Friday, September 25, 2026	For those that are selecting a booth connection, information must be submitted to use or transfer by this date
Request complimentary exhibitor badges	Friday, September 25, 2026	For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations
Loaned Equipment Delivered to Freeman Warehouse	Before Monday, October 19, 2026	Coordinated with SCinet logistics
Co-branded Apparel Shipment Received	Before Monday, October 19, 2026	Coordinated with SCinet logistics
SCinet Staging	Wednesday October 22 - Friday October 30, 2026	Indentation only, coordinate with your teams
SCinet Setup	November 9-14, 2026	SCinet coordinated movement to the SC showfloor
SC Show	November 15-19, 2026	Standard SCinet operations and Conference
SCinet Teardown	Friday, November 20, 2026	Coordinated teardown of SCinet
Freeman Outbound Shipping	Saturday, November 21, 2026	all equipment will depart by this date

Questions, comments or concerns?

Contact SCinet26 Contributor Relations

-  ⇤ ← Revision 350 as of 2026-01-15 18:43:10 → 
  Size: 6778
  Editor: zurawski
  Comment:
+   ← Revision 351 as of 2026-01-15 19:00:03 → ⇥
  Size: 6672
  Editor: zurawski
  Comment:
-Deletions are marked like this.
+Additions are marked like this.
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-[[https://docs.google.com/forms/d/150GSbr3KuspdrYdZLX2rTH89d4BtVBoXcjV6sp8b2Sg/viewform?edit_requested=true| Intent to Participate & Contact Form in SCinet 2025]]
+{{{#!wiki comment
 Line 7:
-[[attachment:SC25-CRGuide.pdf|SCinet 2025 Contributor Guide (PDF)]]
+[[https://docs.google.com/forms/d/150GSbr3KuspdrYdZLX2rTH89d4BtVBoXcjV6sp8b2Sg/viewform?edit_requested=true| Intent to Participate & Contact Form in SCinet 2026]]
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-[[attachment:sc25_sewout_out_04.ai| SC25 Embroidery Color Guide (AI Version)]] and [[attachment:sc25_sewout_out_04.pdf| SC25 Embroidery Color Guide (PDF Version)]]
+[[attachment:SC26-CRGuide.pdf|SCinet 2026 Contributor Guide (PDF)]]

[[attachment:sc25_sewout_out_04.ai| SC26 Embroidery Color Guide (AI Version)]] and [[attachment:sc25_sewout_out_04.pdf| SC26 Embroidery Color Guide (PDF Version)]]

}}}

Intent to Participate & Contact Form in SCinet 2026 (TBD)

SCinet 2026 Contributor Guide (TDB)

SC26 Embroidery Color Guide (TBD)

[[attachment:sc26_logosheet_01.pdf| SC26 Logo Guide (PDF Version)]]
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+Scheduling TBD

{{{#!wiki comment
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+Contributor Webinar Slides - [[https://docs.google.com/presentation/d/1IPuiJrMdDUDPnWjw1rFPxL_DjwG-QxMg/edit?usp=sharing&ouid=110379968562830532135&rtpof=true&sd=true | Slides ]]
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-Contributor Webinar Slides - [[https://docs.google.com/presentation/d/1IPuiJrMdDUDPnWjw1rFPxL_DjwG-QxMg/edit?usp=sharing&ouid=110379968562830532135&rtpof=true&sd=true | Slides ]]
+}}}
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+TBD

{{{#!wiki comment
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---([[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf|SC25 Shipping Label (Staging through Setup - Green)]])--
+[[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf|SC25 Shipping Label (Staging through Setup - Green)]]
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-{{{#!wiki comment

[[attachment:CR-Webinar24.pdf| 2025 Contributor Webinar Slides (PDF)]]

[[attachment:20240522-Webinar.mp4| 2025 Contributor Webinar Recording (MP4)]]

[[attachment:sc24_embroidery.ai|SC25 Embroidery Color Guide]]

'''Bill of Materials and Shipping Forms'''

[[https://forms.gle/tRBZ5rTydkhTbeCZ9|SC25 SCinet Outbound Shipping Form]]

St. Louis Warehouse contact: TBD
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+SC26 (BOM) Bill of Materials (TBD) 

SC26 Liability Waiver (TBD)

SC26 Pre-Staging Shipping Label (TBD)

SC26 During Staging/Pre-Show Shipping Label (TBD)

SC26 Setup/Show Shipping Label (TBD) 

SC26 SCinet Outbound Shipping Form (TBD)

Freeman shipping contact info:
{{{
TBD
}}}
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-||--(Contributor Intent to Participate Due)--		||--(Friday, May 30, 2025)--	  ||	--(Contributors (or Team Leads) let CR know they intend to participate)--	 ||
||--(Initial Bill of Materials)--	 	||--(Friday, June 27, 2025)--	  ||	--(First pass BOM to determine initial contributor tiers and equipment)--	 ||
||--(Liability Waivers due)--	||--(Friday, June 27, 2025)--	  ||	--(Required for contributors loaning hardware)--	 ||
||--(Initial Valuation Deadline)--	||--(Friday, August 1, 2025)--  ||	--(Initial Valuation level achieved, based on first BOM)-- ||
||--(Updated Bill of Materials Due)--	||--(Friday, August 8, 2025)--  ||	--(Any updates since initial BOM)-- ||
||--(Confirmation to contributors of Initial Benefit Level Achieved)-- || --(Friday, August 15, 2025)--  ||	--(Valuation level achieved, based on first BOM and any Extra Mile contributions)-- ||
||--(Apparel Sizes and Quantities Released to contributors)-- || --(Friday, August 15, 2025)--  ||	--(For those providing shirts, all sizes will be released by this date)-- ||
||--(WINS Volunteer Travel Support Fund Contribution Declaration)-- || --(Friday, August 29, 2025)--  ||	--(If donating to the Travel fund, must commit by this date)-- ||
||--(Co-branded Apparel commitment deadline)-- || --(Friday, August 29, 2025)--  ||	--(If donating apparel, must commit by this date)-- ||
||--(Final Valuation Deadline)-- || --(Friday, September 5, 2025)--  || --(Valuation level achieved, based on updated BOM and any Extra Mile contributions)-- ||
||--(Final Bill of Materials Due)-- || --(Friday, September 5, 2025)--  || --(Final loans, equipment, software valuations)-- ||
||--(Outbound Shipper Paperwork Submitted)-- || --(Friday, September 5, 2025)--  || --(Required for contributors loaning hardware)-- ||
||--(Contributor Logos submitted)-- || --(Friday, September 12, 2025)--  || --(For use on banners, panels, and websites)--  ||
||--(Confirmation to contributors of Updated Benefit Level Achieved)-- || --(Friday, September 12, 2025)--  || --(Final Valuation level achieved, based on final BOM and any Extra Mile contributions)-- ||
||--(SCinet Panel Artwork submitted)-- || --(Friday, September 12, 2025)--  ||	--(For those that are eligible for Panels, artwork is due on this date)-- ||
||--(Network connection transfer request submitted)-- || --(Friday, September 26, 2025)--  ||	--(For those that are selecting a booth connection, information must be submitted to use or transfer by this date)-- ||
||--(Request complimentary exhibitor badges)-- 	|| --(Friday, September 26, 2025)--  ||	--(For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations)--  ||
||Loaned Equipment Delivered to Freeman Warehouse || Before Monday, October 20, 2025  ||	Coordinated with SCinet logistics  ||
||Co-branded Apparel Shipment Received || Before Monday, October 20, 2025  ||	Coordinated with SCinet logistics  ||
||SCinet Staging || Wednesday October 22 - Friday October 31, 2025  ||	Indentation only, coordinate with your teams ||
||SCinet Setup  || November 10-15, 2025  ||	SCinet coordinated movement to the SC showfloor ||
||SC Show || November 16-20, 2025  ||	Standard SCinet operations and Conference  ||
||SCinet Teardown || Friday, November 21, 2025  ||	Coordinated teardown of SCinet ||
||Freeman Outbound Shipping || Saturday, November 22, 2025  ||	all equipment will depart by this date ||
+||Contributor Intent to Participate Due || Friday, May 29, 2026 || Contributors (or Team Leads) let CR know they intend to participate ||
||Initial Bill of Materials ||Friday, June 26, 2026 || First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waivers due ||Friday, June 26, 2026 || Required for contributors loaning hardware ||
||Initial Valuation Deadline ||Friday, July 31, 2026  || Initial Valuation level achieved, based on first BOM ||
||Updated Bill of Materials Due ||Friday, August 7, 2026  || Any updates since initial BOM ||
||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 14, 2026  || Valuation level achieved, based on first BOM and any Extra Mile contributions ||
||Apparel Sizes and Quantities Released to contributors || Friday, August 14, 2026  || For those providing shirts, all sizes will be released by this date ||
||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 28, 2026  || If donating to the Travel fund, must commit by this date ||
||Co-branded Apparel commitment deadline || Friday, August 28, 2026  || If donating apparel, must commit by this date ||
||Final Valuation Deadline || Friday, September 4, 2026  || Valuation level achieved, based on updated BOM and any Extra Mile contributions ||
||Final Bill of Materials Due || Friday, September 4, 2026  || Final loans, equipment, software valuations ||
||Outbound Shipper Paperwork Submitted || Friday, September 4, 2026  || Required for contributors loaning hardware ||
||Contributor Logos submitted || Friday, September 11, 2026  || For use on banners, panels, and websites  ||
||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 11, 2026  || Final Valuation level achieved, based on final BOM and any Extra Mile contributions ||
||SCinet Panel Artwork submitted || Friday, September 11, 2026  || For those that are eligible for Panels, artwork is due on this date ||
||Network connection transfer request submitted || Friday, September 25, 2026  || For those that are selecting a booth connection, information must be submitted to use or transfer by this date ||
||Request complimentary exhibitor badges  || Friday, September 25, 2026  || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations  ||
||Loaned Equipment Delivered to Freeman Warehouse || Before Monday, October 19, 2026  || Coordinated with SCinet logistics  ||
||Co-branded Apparel Shipment Received || Before Monday, October 19, 2026  || Coordinated with SCinet logistics  ||
||SCinet Staging || Wednesday October 22 - Friday October 30, 2026  || Indentation only, coordinate with your teams ||
||SCinet Setup  || November 9-14, 2026  || SCinet coordinated movement to the SC showfloor ||
||SC Show || November 15-19, 2026  || Standard SCinet operations and Conference  ||
||SCinet Teardown || Friday, November 20, 2026  || Coordinated teardown of SCinet ||
||Freeman Outbound Shipping || Saturday, November 21, 2026  || all equipment will depart by this date ||
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-[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet25 Contributor Inquiry|Contact SCinet25 Contributor Relations]]
+[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet26 Contributor Inquiry|Contact SCinet26 Contributor Relations]]

Self: Diff for "Home"

SCinet26 Contributor Portal

Deliverables, Deadlines and Details