Diff for "Home" - Contributor Relations

Differences between revisions 352 and 365 (spanning 13 versions)

SCinet26 Contributor Portal

Contributor Information

Intent to Participate & Contact Form in SCinet 2026

SCinet 2026 Contributor Guide (TDB)

SC26 Embroidery Color Guide (TBD)

SC26 Logo Guide (PDF Version)

Contributor Relations - Contributor Webinars

Scheduling TBD

Bill of Materials and Shipping Forms

SC26 (BOM) Bill of Materials (TBD)

SC26 Liability Waiver (PDF) - Due with first BOM if you are providing hardware - Email completed form to contributor-relations@scinet.supercomputing.org

SC26 Pre-Staging Shipping Label (TBD)

SC26 During Staging/Pre-Show Shipping Label (TBD)

SC26 Setup/Show Shipping Label (TBD)

SC26 SCinet Outbound Shipping Form (TBD)

Freeman shipping contact info:

TBD

Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable	Deadlines	Details
Contributor Intent to Participate Due	Friday, May 29, 2026	Contributors (or Team Leads) let CR know they intend to participate
Initial Bill of Materials	Friday, June 19, 2026	First pass BOM to determine initial contributor tiers and equipment
Liability Waivers due	Friday, June 19, 2026	Required for contributors loaning hardware
Initial Valuation Deadline	Friday, July 31, 2026	Initial Valuation level achieved, based on first BOM
Contributor Logos submitted	Friday, July 31, 2026	For use on banners, panels, and websites
Updated Bill of Materials Due	Friday, August 7, 2026	Any updates since initial BOM
Confirmation to contributors of Initial Benefit Level Achieved	Friday, August 14, 2026	Valuation level achieved, based on first BOM and any Extra Mile contributions
Apparel Sizes and Quantities Released to contributors	Friday, August 14, 2026	For those providing shirts, all sizes will be released by this date
WINS Volunteer Travel Support Fund Contribution Declaration	Friday, August 28, 2026	If donating to the Travel fund, must commit by this date
Co-branded Apparel commitment deadline	Friday, August 28, 2026	If donating apparel, must commit by this date
Expected Valuation Deadline	Friday, September 4, 2026	Valuation level achieved, based on updated BOM and any Extra Mile contributions
Expected Bill of Materials Due	Friday, September 4, 2026	Final loans, equipment, software valuations
Outbound Shipper Paperwork Submitted	Friday, September 4, 2026	Required for contributors loaning hardware
SCinet Panel Artwork submitted	Friday, September 4, 2026	For those that are eligible for Panels, artwork is due on this date
Confirmation to contributors of Updated Benefit Level Achieved	Friday, September 11, 2026	Expected Valuation level achieved, based on expected BOM and any Extra Mile contributions
Network connection transfer request submitted	Friday, September 25, 2026	For those that are selecting a booth connection, information must be submitted to use or transfer by this date
Loaned Equipment Delivered to Freeman Warehouse	Wednesday, October 14, 2026	Coordinated with SCinet logistics
Co-branded Apparel Shipment Received	Wednesday, October 14, 2026	Coordinated with SCinet logistics
Request complimentary exhibitor badges	Friday, October 30, 2026	For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations
SCinet Staging	Wednesday October 21 - Friday October 30, 2026	Indentation only, coordinate with your teams
Confirmation to contributors of Final Benefit Level Achieved	Friday, November 13, 2026	Final Valuation level achieved, based on received hardware on BOL
SCinet Setup	November 9-14, 2026	SCinet coordinated movement to the SC showfloor
SC Show	November 15-19, 2026	Standard SCinet operations and Conference
SCinet Teardown	Friday, November 20, 2026	Coordinated teardown of SCinet
Freeman Outbound Shipping	Saturday, November 21, 2026	all equipment will depart by this date

Questions, comments or concerns?

Contact SCinet26 Contributor Relations

-  ⇤ ← Revision 352 as of 2026-01-15 19:00:36 → 
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+   ← Revision 365 as of 2026-02-27 15:28:27 → ⇥
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-Intent to Participate & Contact Form in SCinet 2026 (TBD)
+[[https://forms.gle/Z8M7WkSWf8dPFvg78 | Intent to Participate & Contact Form in SCinet 2026]]
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-TBD
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-{{{#!wiki comment

[[attachment:SC25 SCINET - During Staging and Pre Show Site Install - Orange.pdf|SC25 During Staging/Pre-Show Shipping Label (Orange)]]

}}}
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-SC26 Liability Waiver (TBD)
+[[attachment:20260227-SCinet-LW.pdf| SC26 Liability Waiver (PDF) - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org
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-||Initial Bill of Materials ||Friday, June 26, 2026 || First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waivers due ||Friday, June 26, 2026 || Required for contributors loaning hardware ||
+||Initial Bill of Materials ||Friday, June 19, 2026 || First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waivers due ||Friday, June 19, 2026 || Required for contributors loaning hardware ||
-Line 106:
+Line 98:
+||Contributor Logos submitted || Friday, July 31, 2026  || For use on banners, panels, and websites  ||
-Line 111:
+Line 104:
-||Final Valuation Deadline || Friday, September 4, 2026  || Valuation level achieved, based on updated BOM and any Extra Mile contributions ||
||Final Bill of Materials Due || Friday, September 4, 2026  || Final loans, equipment, software valuations ||
+||Expected Valuation Deadline || Friday, September 4, 2026  || Valuation level achieved, based on updated BOM and any Extra Mile contributions ||
||Expected Bill of Materials Due || Friday, September 4, 2026  || Final loans, equipment, software valuations ||
-Line 114:
+Line 107:
-||Contributor Logos submitted || Friday, September 11, 2026  || For use on banners, panels, and websites  ||
||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 11, 2026  || Final Valuation level achieved, based on final BOM and any Extra Mile contributions ||
||SCinet Panel Artwork submitted || Friday, September 11, 2026  || For those that are eligible for Panels, artwork is due on this date ||
+||SCinet Panel Artwork submitted || Friday, September 4, 2026  || For those that are eligible for Panels, artwork is due on this date ||
||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 11, 2026  || Expected Valuation level achieved, based on expected BOM and any Extra Mile contributions ||
-Line 118:
+Line 110:
-||Request complimentary exhibitor badges  || Friday, September 25, 2026  || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations  ||
||Loaned Equipment Delivered to Freeman Warehouse || Before Monday, October 19, 2026  || Coordinated with SCinet logistics  ||
||Co-branded Apparel Shipment Received || Before Monday, October 19, 2026  || Coordinated with SCinet logistics  ||
||SCinet Staging || Wednesday October 22 - Friday October 30, 2026  || Indentation only, coordinate with your teams ||
+||Loaned Equipment Delivered to Freeman Warehouse || Wednesday, October 14, 2026  || Coordinated with SCinet logistics  ||
||Co-branded Apparel Shipment Received || Wednesday, October 14, 2026  || Coordinated with SCinet logistics  ||
||Request complimentary exhibitor badges  || Friday, October 30, 2026  || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations  ||
||SCinet Staging || Wednesday October 21 - Friday October 30, 2026  || Indentation only, coordinate with your teams ||
||Confirmation to contributors of Final Benefit Level Achieved || Friday, November 13, 2026  || Final Valuation level achieved, based on received hardware on BOL ||

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SCinet26 Contributor Portal

Deliverables, Deadlines and Details