Diff for "Home" - Contributor Relations

Deliverable	Deadlines	Details
Contributor Intent to Participate Due	Friday, May 29, 2026	Contributors (or Team Leads) let CR know they intend to participate
CR Webinar #1	Tues Apil 21, 2026, 3pm Eastern	1st Overview of SC26 CR Program
CR Webinar #2	Thurs Apil 23, 2026, 10am Eastern	2nd Overview of SC26 CR Program
Initial Bill of Materials	Friday, June 19, 2026	First pass BOM to determine initial contributor tiers and equipment
Liability Waivers due	Friday, June 19, 2026	Required for contributors loaning hardware
Initial Valuation Deadline	Friday, July 31, 2026	Initial Valuation level achieved, based on first BOM
Contributor Logos submitted	Friday, July 31, 2026	For use on banners, panels, and websites
Updated Bill of Materials Due	Friday, August 7, 2026	Any updates since initial BOM
Confirmation to contributors of Initial Benefit Level Achieved	Friday, August 14, 2026	Valuation level achieved, based on first BOM and any Extra Mile contributions
Apparel Sizes and Quantities Released to contributors	Friday, August 14, 2026	For those providing shirts, all sizes will be released by this date
WINS Volunteer Travel Support Fund Contribution Declaration	Friday, August 28, 2026	If donating to the Travel fund, must commit by this date
Co-branded Apparel commitment deadline	Friday, August 28, 2026	If donating apparel, must commit by this date
Expected Valuation Deadline	Friday, September 4, 2026	Valuation level achieved, based on updated BOM and any Extra Mile contributions
Expected Bill of Materials Due	Friday, September 4, 2026	Final loans, equipment, software valuations
Outbound Shipper Paperwork Submitted	Friday, September 4, 2026	Required for contributors loaning hardware
SCinet Panel Artwork submitted	Friday, September 4, 2026	For those that are eligible for Panels, artwork is due on this date
Confirmation to contributors of Updated Benefit Level Achieved	Friday, September 11, 2026	Expected Valuation level achieved, based on expected BOM and any Extra Mile contributions
Network connection transfer request submitted	Friday, September 25, 2026	For those that are selecting a booth connection, information must be submitted to use or transfer by this date
Loaned Equipment Delivered to Freeman Warehouse	Wednesday, October 14, 2026	Coordinated with SCinet logistics
Co-branded Apparel Shipment Received	Wednesday, October 14, 2026	Coordinated with SCinet logistics
Request complimentary exhibitor badges	Friday, October 30, 2026	For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations
SCinet Staging	Wednesday October 21 - Friday October 30, 2026	Indentation only, coordinate with your teams
Confirmation to contributors of Final Benefit Level Achieved	Friday, November 13, 2026	Final Valuation level achieved, based on received hardware on BOL
SCinet Setup	November 9-14, 2026	SCinet coordinated movement to the SC showfloor
SC Show	November 15-19, 2026	Standard SCinet operations and Conference
SCinet Teardown	Friday, November 20, 2026	Coordinated teardown of SCinet
Freeman Outbound Shipping	Saturday, November 21, 2026	all equipment will depart by this date

Questions, comments or concerns?

Contact SCinet26 Contributor Relations

-  ⇤ ← Revision 355 as of 2026-01-15 19:11:45 → 
  Size: 6430
  Editor: zurawski
  Comment:
+   ← Revision 373 as of 2026-03-12 19:46:03 → ⇥
  Size: 6715
  Editor: zurawski
  Comment:
-Deletions are marked like this.
+Additions are marked like this.
 Line 7:
-[[https://docs.google.com/forms/d/150GSbr3KuspdrYdZLX2rTH89d4BtVBoXcjV6sp8b2Sg/viewform?edit_requested=true| Intent to Participate & Contact Form in SCinet 2026]]

[[attachment:SC26-CRGuide.pdf|SCinet 2026 Contributor Guide (PDF)]]
-Line 15:
+Line 11:
-[[https://forms.gle/gXQ4d1KasZLaaYyC6 | Intent to Participate & Contact Form in SCinet 2026]]
+[[https://forms.gle/Z8M7WkSWf8dPFvg78 | Intent to Participate & Contact Form in SCinet 2026]]
-Line 17:
+Line 13:
-SCinet 2026 Contributor Guide (TDB)
+[[attachment:20260312-SCinet-SC26-CRG-v1.1.pdf|SCinet 2026 Contributor Guide (PDF)]]
-Line 30:
+Line 26:
+Webinar #1 - Tues Apil 21, 2026, 3pm Eastern - Call Info TBD
 Line 31:
-Webinar #1 - Tues May 7th, 11am Eastern
-Line 36:
+Line 34:
-Webinar #2 - Weds May 13th, 4pm Eastern [[https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODM3NjBjNzctMDYxYy00MTJmLTk1YzItNzA5NTQ2OWMyNTcw%40thread.v2/0?context=%7b%22Tid%22%3a%22db3dbd43-4c4b-4544-9f8a-0553f9f5f25e%22%2c%22Oid%22%3a%22142e19fd-a165-4799-ad3b-289ccc023f21%22%7d | Join Teams Meeting]]
+}}}

Webinar #2 - Thurs Apil 23, 2026, 10am Eastern - Call Info TBD

{{{#!wiki comment

[[https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODM3NjBjNzctMDYxYy00MTJmLTk1YzItNzA5NTQ2OWMyNTcw%40thread.v2/0?context=%7b%22Tid%22%3a%22db3dbd43-4c4b-4544-9f8a-0553f9f5f25e%22%2c%22Oid%22%3a%22142e19fd-a165-4799-ad3b-289ccc023f21%22%7d | Join Teams Meeting]]
-Line 49:
+Line 53:
-Line 55:
+Line 57:
-[[attachment:SC25_SCinet_BOM_Template.xlsx| SC25 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org
 Line 58:
-[[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf|SC25 Shipping Label (Staging through Setup - Green)]]
-Line 69:
+Line 67:
-SC26 (BOM) Bill of Materials (TBD)
+[[attachment:SC26 SCinet BOM TEMPLATE.xlsx| SC26 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org
-Line 71:
+Line 69:
-SC26 Liability Waiver (TBD)
+[[attachment:20260227-SCinet-LW.pdf| SC26 Liability Waiver (PDF) - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org
-Line 73:
+Line 71:
-SC26 Pre-Staging Shipping Label (TBD)

SC26 During Staging/Pre-Show Shipping Label (TBD)
+[[attachment:SC26 SCINET - Warehouse Pre-Stage - Green.pdf|SC26 Pre-Staging through Setup Shipping Label (Green)]]
-Line 83:
+Line 79:
-TBD
+Adam Gondek
773-259-6108
-Line 95:
+Line 92:
-||Initial Bill of Materials ||Friday, June 26, 2026 || First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waivers due ||Friday, June 26, 2026 || Required for contributors loaning hardware ||
+||CR Webinar #1 || Tues Apil 21, 2026, 3pm Eastern || 1st Overview of SC26 CR Program ||
||CR Webinar #2 || Thurs Apil 23, 2026, 10am Eastern || 2nd Overview of SC26 CR Program ||
||Initial Bill of Materials ||Friday, June 19, 2026 || First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waivers due ||Friday, June 19, 2026 || Required for contributors loaning hardware ||
-Line 98:
+Line 97:
+||Contributor Logos submitted || Friday, July 31, 2026  || For use on banners, panels, and websites  ||
 Line 103:
-||Final Valuation Deadline || Friday, September 4, 2026  || Valuation level achieved, based on updated BOM and any Extra Mile contributions ||
||Final Bill of Materials Due || Friday, September 4, 2026  || Final loans, equipment, software valuations ||
+||Expected Valuation Deadline || Friday, September 4, 2026  || Valuation level achieved, based on updated BOM and any Extra Mile contributions ||
||Expected Bill of Materials Due || Friday, September 4, 2026  || Final loans, equipment, software valuations ||
 Line 106:
-||Contributor Logos submitted || Friday, September 11, 2026  || For use on banners, panels, and websites  ||
||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 11, 2026  || Final Valuation level achieved, based on final BOM and any Extra Mile contributions ||
||SCinet Panel Artwork submitted || Friday, September 11, 2026  || For those that are eligible for Panels, artwork is due on this date ||
+||SCinet Panel Artwork submitted || Friday, September 4, 2026  || For those that are eligible for Panels, artwork is due on this date ||
||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 11, 2026  || Expected Valuation level achieved, based on expected BOM and any Extra Mile contributions ||
-Line 110:
+Line 109:
-||Request complimentary exhibitor badges  || Friday, September 25, 2026  || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations  ||
||Loaned Equipment Delivered to Freeman Warehouse || Before Monday, October 19, 2026  || Coordinated with SCinet logistics  ||
||Co-branded Apparel Shipment Received || Before Monday, October 19, 2026  || Coordinated with SCinet logistics  ||
||SCinet Staging || Wednesday October 22 - Friday October 30, 2026  || Indentation only, coordinate with your teams ||
+||Loaned Equipment Delivered to Freeman Warehouse || Wednesday, October 14, 2026  || Coordinated with SCinet logistics  ||
||Co-branded Apparel Shipment Received || Wednesday, October 14, 2026  || Coordinated with SCinet logistics  ||
||Request complimentary exhibitor badges  || Friday, October 30, 2026  || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations  ||
||SCinet Staging || Wednesday October 21 - Friday October 30, 2026  || Indentation only, coordinate with your teams ||
||Confirmation to contributors of Final Benefit Level Achieved || Friday, November 13, 2026  || Final Valuation level achieved, based on received hardware on BOL ||

Self: Diff for "Home"

SCinet26 Contributor Portal

Deliverables, Deadlines and Details