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| SC26 Liability Waiver (TBD) | [[attachment:20260227-SCinet-LW.pdf| SC26 Liability Waiver (PDF) - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org |
SCinet26 Contributor Portal
Contributor Information
Intent to Participate & Contact Form in SCinet 2026
SCinet 2026 Contributor Guide (TDB)
SC26 Embroidery Color Guide (TBD)
Contributor Relations - Contributor Webinars
Scheduling TBD
Bill of Materials and Shipping Forms
SC26 (BOM) Bill of Materials (TBD)
SC26 Liability Waiver (PDF) - Due with first BOM if you are providing hardware - Email completed form to contributor-relations@scinet.supercomputing.org
SC26 Pre-Staging Shipping Label (TBD)
SC26 During Staging/Pre-Show Shipping Label (TBD)
SC26 Setup/Show Shipping Label (TBD)
SC26 SCinet Outbound Shipping Form (TBD)
Freeman shipping contact info:
TBD
Deliverables, Deadlines and Details
Please plan to provide the following deliverables. Please check back often as the dates may change.
Deliverable |
Deadlines |
Details |
Contributor Intent to Participate Due |
Friday, May 29, 2026 |
Contributors (or Team Leads) let CR know they intend to participate |
Initial Bill of Materials |
Friday, June 19, 2026 |
First pass BOM to determine initial contributor tiers and equipment |
Liability Waivers due |
Friday, June 19, 2026 |
Required for contributors loaning hardware |
Initial Valuation Deadline |
Friday, July 31, 2026 |
Initial Valuation level achieved, based on first BOM |
Contributor Logos submitted |
Friday, July 31, 2026 |
For use on banners, panels, and websites |
Updated Bill of Materials Due |
Friday, August 7, 2026 |
Any updates since initial BOM |
Confirmation to contributors of Initial Benefit Level Achieved |
Friday, August 14, 2026 |
Valuation level achieved, based on first BOM and any Extra Mile contributions |
Apparel Sizes and Quantities Released to contributors |
Friday, August 14, 2026 |
For those providing shirts, all sizes will be released by this date |
WINS Volunteer Travel Support Fund Contribution Declaration |
Friday, August 28, 2026 |
If donating to the Travel fund, must commit by this date |
Co-branded Apparel commitment deadline |
Friday, August 28, 2026 |
If donating apparel, must commit by this date |
Expected Valuation Deadline |
Friday, September 4, 2026 |
Valuation level achieved, based on updated BOM and any Extra Mile contributions |
Expected Bill of Materials Due |
Friday, September 4, 2026 |
Final loans, equipment, software valuations |
Outbound Shipper Paperwork Submitted |
Friday, September 4, 2026 |
Required for contributors loaning hardware |
SCinet Panel Artwork submitted |
Friday, September 4, 2026 |
For those that are eligible for Panels, artwork is due on this date |
Confirmation to contributors of Updated Benefit Level Achieved |
Friday, September 11, 2026 |
Expected Valuation level achieved, based on expected BOM and any Extra Mile contributions |
Network connection transfer request submitted |
Friday, September 25, 2026 |
For those that are selecting a booth connection, information must be submitted to use or transfer by this date |
Loaned Equipment Delivered to Freeman Warehouse |
Wednesday, October 14, 2026 |
Coordinated with SCinet logistics |
Co-branded Apparel Shipment Received |
Wednesday, October 14, 2026 |
Coordinated with SCinet logistics |
Request complimentary exhibitor badges |
Friday, October 30, 2026 |
For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations |
SCinet Staging |
Wednesday October 21 - Friday October 30, 2026 |
Indentation only, coordinate with your teams |
Confirmation to contributors of Final Benefit Level Achieved |
Friday, November 13, 2026 |
Final Valuation level achieved, based on received hardware on BOL |
SCinet Setup |
November 9-14, 2026 |
SCinet coordinated movement to the SC showfloor |
SC Show |
November 15-19, 2026 |
Standard SCinet operations and Conference |
SCinet Teardown |
Friday, November 20, 2026 |
Coordinated teardown of SCinet |
Freeman Outbound Shipping |
Saturday, November 21, 2026 |
all equipment will depart by this date |
Questions, comments or concerns?