Differences between revisions 376 and 395 (spanning 19 versions)

SCinet26 Contributor Portal

Contributor Information

Intent to Participate & Contact Form in SCinet 2026

SCinet 2026 Contributor Guide (PDF)

Contributor Relations - Contributor Webinars

2026 Contributor Webinar Slides

Recording Available Here

Logo Guides

SC26 Logo Guide (PDF Version)

SC26 Embroidery Guide (PDF) SC26 Embroidery Guide (Adobe Illustrator)

Bill of Materials and Shipping Forms

SC26 Bill of Materials (BOM) -- Email completed form to contributor-relations@scinet.supercomputing.org

NEW: SC26 BOM Example/Help Information

If you need help filling out the BOM please email contributor-relations@scinet.supercomputing.org and we will work with you. Most of it is automatic but copy/pasting from your company internal information can break things and we can help with that.

SC26 Liability Waiver (PDF) - Due with first BOM if you are providing hardware - Email completed form to contributor-relations@scinet.supercomputing.org

Shipping Labels

SC26 Pre-Staging through Setup Shipping Label (Green)

SC26 Setup/Show Shipping Label (TBD)

SC26 SCinet Outbound Shipping Form (TBD)

Freeman shipping contact info:

Adam Gondek
773-259-6108

Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable	Deadlines	Details
Contributor Intent to Participate Due	Friday, May 29, 2026	Contributors (or Team Leads) let CR know they intend to participate
CR Webinar #1	Tues Apil 21, 2026, 3pm Eastern	1st Overview of SC26 CR Program
CR Webinar #2	Thurs Apil 23, 2026, 10am Eastern	2nd Overview of SC26 CR Program
Initial Bill of Materials	Friday, June 19, 2026	First pass BOM to determine initial contributor tiers and equipment
Liability Waivers due	Friday, June 19, 2026	Required for contributors loaning hardware
Initial Valuation Deadline	Friday, July 31, 2026	Initial Valuation level achieved, based on first BOM
Contributor Logos submitted	Friday, July 31, 2026	For use on banners, panels, and websites
Updated Bill of Materials Due	Friday, August 7, 2026	Any updates since initial BOM
Confirmation to contributors of Initial Benefit Level Achieved	Friday, August 14, 2026	Valuation level achieved, based on first BOM and any Extra Mile contributions
Apparel Sizes and Quantities Released to contributors	Friday, August 14, 2026	For those providing shirts, all sizes will be released by this date
WINS Volunteer Travel Support Fund Contribution Declaration	Friday, August 28, 2026	If donating to the Travel fund, must commit by this date
Co-branded Apparel commitment deadline	Friday, August 28, 2026	If donating apparel, must commit by this date
Expected Valuation Deadline	Friday, September 4, 2026	Valuation level achieved, based on updated BOM and any Extra Mile contributions
Expected Bill of Materials Due	Friday, September 4, 2026	Final loans, equipment, software valuations
Outbound Shipper Paperwork Submitted	Friday, September 4, 2026	Required for contributors loaning hardware
SCinet Panel Artwork submitted	Friday, September 4, 2026	For those that are eligible for Panels, artwork is due on this date
Confirmation to contributors of Updated Benefit Level Achieved	Friday, September 11, 2026	Expected Valuation level achieved, based on expected BOM and any Extra Mile contributions
Network connection transfer request submitted	Friday, September 25, 2026	For those that are selecting a booth connection, information must be submitted to use or transfer by this date
Loaned Equipment Delivered to Freeman Warehouse	Wednesday, October 14, 2026	Coordinated with SCinet logistics
Co-branded Apparel Shipment Received	Wednesday, October 14, 2026	Coordinated with SCinet logistics
Request complimentary exhibitor badges	Friday, October 30, 2026	For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations
SCinet Staging	Wednesday October 21 - Friday October 30, 2026	Invitation only, coordinate with your teams
Confirmation to contributors of Final Benefit Level Achieved	Friday, November 13, 2026	Final Valuation level achieved, based on received hardware on BOL
SCinet Setup	November 9-14, 2026	SCinet coordinated movement to the SC showfloor
SC Show	November 15-19, 2026	Standard SCinet operations and Conference
SCinet Teardown	Friday, November 20, 2026	Coordinated teardown of SCinet
Freeman Outbound Shipping	Saturday, November 21, 2026	all equipment will depart by this date

Questions, comments or concerns?

Contact SCinet26 Contributor Relations

-  ⇤ ← Revision 376 as of 2026-04-16 18:20:20 → 
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+   ← Revision 395 as of 2026-06-22 09:18:11 → ⇥
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-Deletions are marked like this.
+Additions are marked like this.
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-== SCinet26 Contributor Portal ==
+= SCinet26 Contributor Portal =
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-'''Contributor Information'''
+== Contributor Information ==
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-SC26 Embroidery Color Guide (TBD)
+=== Contributor Relations - Contributor Webinars ===


[[attachment:SC26 CR Webinar.pdf | 2026 Contributor Webinar Slides]]

[[https://drive.google.com/file/d/1-rbS4sInhypnlaQ8d6NWOscwPFKWajgx/view?usp=drive_link | Recording Available Here]]

== Logo Guides ==
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+[[attachment:sc26 logo embroider.pdf | SC26 Embroidery Guide (PDF) ]] [[attachment:sc26 logo embroider.ai | SC26 Embroidery Guide (Adobe Illustrator) ]]
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+Line 31:
-'''Contributor Relations - Contributor Webinars'''
+= Bill of Materials and Shipping Forms =
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-Webinar #1 - Tues Apil 21, 2026, 3pm Eastern - Call Info TBD
Webinar #2 - Thurs Apil 23, 2026, 10am Eastern - Call Info TBD

Call in information (same for either meeting):

[[ https://ESnet.zoom.us/j/98779365650?pwd=trrUH4ha1bw1O9ZUrq6RAqwZTlpqKa.1 | ESnet.zoom.us one click ]]

 Meeting ID: 987 7936 5650

 Passcode: 722627932

 ---

 One tap mobile

 +16694449171,,98779365650#,,,,*722627932# US

 +16699006833,,98779365650#,,,,*722627932# US (San Jose)

 ---

 Join by SIP

 • 98779365650@zoomcrc.com

 Passcode: 722627932

[[ https://ESnet.zoom.us/meetings/98779365650/invitations?signature=IQ1mRy2OYsRKPd38OZl_KR-wbcFItK5AwIYn_thFUTo | Join Instructions ]]


{{{#!wiki comment

[[https://drive.google.com/file/d/1c7PhmSRtU56Z0LpHqkSxdWpvaoTqOSG0/view?usp=sharing | Recording Available Here]]

}}}


{{{#!wiki comment

[[https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODM3NjBjNzctMDYxYy00MTJmLTk1YzItNzA5NTQ2OWMyNTcw%40thread.v2/0?context=%7b%22Tid%22%3a%22db3dbd43-4c4b-4544-9f8a-0553f9f5f25e%22%2c%22Oid%22%3a%22142e19fd-a165-4799-ad3b-289ccc023f21%22%7d | Join Teams Meeting]]
Meeting ID: 243 101 887 360 6
Passcode: Vh3Zr7Bc
Dial in by phone
+1 865-276-6990,,978354634# United States, Oak Ridge
Find a local number
Phone conference ID: 978 354 634#

2025 Contributor Webinar Slides - [[https://docs.google.com/presentation/d/1IPuiJrMdDUDPnWjw1rFPxL_DjwG-QxMg/edit?usp=sharing&ouid=110379968562830532135&rtpof=true&sd=true | Slides ]]

}}}


'''Bill of Materials and Shipping Forms'''

{{{#!wiki comment

[[attachment:20250219-SCinet-LW.docx| SC25 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org

[[attachment:SC25 SCINET - Staging Show Site Show Install - BLUE.pdf|SC25 During Staging ONLY (Blue)]]

[[attachment:SC25 SCINET - Show Site Show Install - Purple (004).pdf|SC25 Setup/Show Shipping Label (Purple)]]

[[https://forms.gle/4MP8caQq7KQgFaxA6 | SC25 SCinet Outbound Shipping Form]]

}}}
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+NEW: [[attachment:SC26 SCinet BOM Example.xlsx | SC26 BOM Example/Help Information ]]

If you need help filling out the BOM please email contributor-relations@scinet.supercomputing.org and we will work with you. Most of it is automatic but copy/pasting from your company internal information can break things and we can help with that.
-Line 93:
+Line 41:
+== Shipping Labels ==
-Line 109:
+Line 59:
-=== Deliverables, Deadlines and Details ===
+= Deliverables, Deadlines and Details =
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+Line 85:
-||SCinet Staging || Wednesday October 21 - Friday October 30, 2026  || Indentation only, coordinate with your teams ||
+||SCinet Staging || Wednesday October 21 - Friday October 30, 2026  || Invitation only, coordinate with your teams ||

Self: Diff for "Home"