Diff for "Home" - SCinet Contributor Relations

Differences between revisions 38 and 281 (spanning 243 versions)

SCinet24 Contributor Portal

Contributor Information

Intent to Participate & Contact Form in SCinet 2024

SC24 Logos and Color Guide (PDF)]

(old) SCinet 2023 Contributor Relations Webinar Recording (m4v)

(old) SCinet 2023 Contributor Relations Webinar Slides

Bill of Materials and Shipping Forms

Will Be Released May 2024

SC24 Bill of Materials (BOM)

SC24 Liability Waiver - Due with first BOM

Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable	Deadlines	Details
Contributor Intent to Participate Due	Friday, May 24, 2024	Contributors (or Team Leads) let CR know they intend to participate
Initial Bill of Materials	Friday, June 28, 2024	First pass BOM to determine initial contributor tiers and equipment
Liability Waivers due	Friday, June 28, 2024	Required for contributors loaning hardware
Initial Valuation Deadline	Friday, August 2, 2024	Initial Valuation level achieved, based on first BOM
Updated Bill of Materials Due	Friday, August 9, 2024	Any updates since initial BOM
Confirmation to contributors of Initial Benefit Level Achieved	Friday, August 16, 2024	Valuation level achieved, based on first BOM and any Extra Mile contributions
Apparel Sizes and Quantities Released to contributors	Friday, August 16, 2024	For those providing shirts, all sizes will be released by this date
WINS Volunteer Travel Support Fund Contribution Declaration	Friday, August 30, 2024	If donating to the Travel fund, must commit by this date
Co-branded Apparel commitment deadline	Friday, August 30, 2024	If donating apparel, must commit by this date
Final Valuation Deadline	Friday, September 6, 2024	Valuation level achieved, based on updated BOM and any Extra Mile contributions
Final Bill of Materials Due	Friday, September 6, 2024	Final loans, equipment, software valuations
Outbound Shipper Paperwork Submitted	Friday, September 6, 2024	Required for contributors loaning hardware
Contributor Logos submitted	Friday, September 13, 2024	For use on banners, panels, and websites
Confirmation to contributors of Updated Benefit Level Achieved	Friday, September 13, 2024	Final Valuation level achieved, based on final BOM and any Extra Mile contributions
SCinet Panel Artwork submitted	Friday, September 13, 2024	For those that are eligible for Panels, artwork is due on this date
Network connection transfer request submitted	Friday, September 27, 2024	For those that are selecting a booth connection, information must be submitted to use or transfer by this date
Request complimentary exhibitor badges	Friday, September 27, 2024	For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations
Loaned Equipment Delivered to Freeman Warehouse	Friday, October 18, 2024	Coordinated with SCinet logistics
Co-branded Apparel Shipment Received	Friday, October 18, 2024	Coordinated with SCinet logistics
SCinet Staging	Friday October 25 - November 2, 2024	Indentation only, coordinate with your teams
SCinet Setup	November 11-16, 2024	SCinet coordinated movement to the SC showfloor
SC Show	November 17-21, 2024	Standard SCinet operations and Conference
SCinet Teardown	Friday, November 22, 2024	Coordinated teardown of SCinet
Freeman Outbound Shipping	Saturday, November 23, 2024	all equipment will depart by this date

Questions, comments or concerns?

Contact SCinet24 Contributor Relations

-  ⇤ ← Revision 38 as of 2018-04-13 19:39:45 → 
  Size: 2082
  Editor: grover5
  Comment:
+   ← Revision 281 as of 2024-05-01 19:54:11 → ⇥
  Size: 5028
  Editor: zurawski
  Comment:
-Deletions are marked like this.
+Additions are marked like this.
 Line 1:
-## page was renamed from SC18
= SCinet18  Contributor Relations Portal - DRAFT =
+== SCinet24 Contributor Portal ==
-Line 4:
+Line 3:
-[[attachment:SC18 SCinet Conttributor Program Participation Guide.pdf | 2018 Contributor Guide ]]
+'''Contributor Information'''
-Line 6:
+Line 5:
-''Benefits of Partnership - Innovate, Communicate, Collaborate: 'Nobody else can put your equipment in front of 12,000 attendees' (see the Exhibitor page') - this should be on the SCinet page?''
+[[https://docs.google.com/forms/d/e/1FAIpQLSc8omo1NFMLSYK1VwC0lfyN5XNE7WjPgKAJwDOJuvHOkFbBhA/viewform| Intent to Participate & Contact Form in SCinet 2024]]
-Line 8:
+Line 7:
-'''SCinet commercial partners contribute their hardware, software, services for the following time periods.  Their support personnel become part of the planning teams with university, national labs and supercomputer center volunteers: '''
+{{{#!wiki comment
[[https://docs.google.com/document/d/1icX2nB_xuXGpi_mcidL99SJW7UkT-CXi/edit# | SC24 SCinet Contributor Guide.docx]] 
}}}
-Line 10:
+Line 11:
- * Staging:  Oct. 2018
 * Setup:  Nov. 2018
 * Show:  Nov. 2018
+[[attachment:sc24_logosheet.ai| SC24 Logos and Color Guide (PDF)]]]
-Line 14:
+Line 13:
-__'''Deadlines'''__ (''link or Display'') - deadlines can also be on the Exhibitors and SC Submissions websites
+[[attachment:SCinet Contributor Webinar 2023.m4v|(old) SCinet 2023 Contributor Relations Webinar Recording (m4v)]]
-Line 16:
+Line 15:
-__'''FAQ'''__ - separate box on the right? (SC19)  This is where we could put valuation calculation formulas and other pertinent info from the Contributor Guide
+[[attachment:SCinet Contributor Webinar 2023 slides.pdf|(old)  SCinet 2023 Contributor Relations Webinar Slides]]
-Line 18:
+Line 17:
-__'''Partnership Interest Form (Step 1 to being a Vendor)'''__ '' (Google form) ''
+{{{#!wiki comment
[[https://drive.google.com/drive/folders/163lmw4Q0GyWR3CGkWIl3RlcTySZEUqYi| SCinet 2023 Contributor Relations Webinar (recording)]]
}}}
-Line 20:
+Line 21:
-======================================================================================================================
+'''Bill of Materials and Shipping Forms'''
-Line 22:
+Line 23:
-'''SCinet Partner Templates, Submissions and Forms'''
+''Will Be Released May 2024''
-Line 24:
+Line 25:
-'''Donations/Contributions '''
+[[attachment:SCinet 2024 Blank BOM.xlsx| SC24 Bill of Materials (BOM)]]
-Line 26:
+Line 27:
- * [[https://goo.gl/G5YMEb|Bill Of Materials template (.xls)]]
 * [[attachment:SC18Waiver.pdf| SC 18 Waiver/Liability Release]]
 * [[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC18 Bill of Materials Submission|Submit Bill Of Materials(BOM)]]
 * __Apparel Donations__ (''Google form'')
 * __Travel Support Donations__ (''Google form'')
+[[attachment:Waiver of Liability and Hold Harmless Agreement by Lender SCinet24.docx| SC24 Liability Waiver - Due with first BOM]]
-Line 32:
+Line 29:
-'''Marketing/Communications Information  '''
+{{{#!wiki comment
[[attachment:SC23 SCINET - Warehouse Pre-Stage - Green.pdf| SC24 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse ]]
-Line 34:
+Line 32:
- * __Submit SCinet Partner Highlights (SPH) images/text __(''Dropbox'')
 * __Submit Panel Art images/text__ (''Dropbox'')
 * __View Development SCinet Partner Highlights__
+[[attachment:SC23 SCINET - Show Site Show Install - Purple.pdf| SC24 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center]]
}}}
-Line 38:
+Line 35:
-'''Shipping Tools  '''
+=== Deliverables, Deadlines and Details ===
'''''Please plan to provide the following deliverables. Please check back often as the dates may change.'''''
||<tablewidth="&quot" tablestyle="&quot;">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' ||
||Contributor Intent to Participate Due	||Friday, May 24, 2024  ||	Contributors (or Team Leads) let CR know they intend to participate ||
||Initial Bill of Materials 	||Friday, June 28, 2024  ||	First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waivers due	||Friday, June 28, 2024  ||	Required for contributors loaning hardware ||
||Initial Valuation Deadline	||Friday, August 2, 2024  ||	Initial Valuation level achieved, based on first BOM ||
||Updated Bill of Materials Due	||Friday, August 9, 2024  ||	Any updates since initial BOM ||
||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 16, 2024  ||	Valuation level achieved, based on first BOM and any Extra Mile contributions ||
||Apparel Sizes and Quantities Released to contributors || Friday, August 16, 2024  ||	For those providing shirts, all sizes will be released by this date ||
||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 30, 2024  ||	If donating to the Travel fund, must commit by this date ||
||Co-branded Apparel commitment deadline || Friday, August 30, 2024  ||	If donating apparel, must commit by this date ||
||Final Valuation Deadline || Friday, September 6, 2024  ||	Valuation level achieved, based on updated BOM and any Extra Mile contributions ||
||Final Bill of Materials Due || Friday, September 6, 2024  ||	Final loans, equipment, software valuations ||
||Outbound Shipper Paperwork Submitted	|| Friday, September 6, 2024  ||	Required for contributors loaning hardware ||
||Contributor Logos submitted || Friday, September 13, 2024  ||	For use on banners, panels, and websites  ||
||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 13, 2024  ||	Final Valuation level achieved, based on final BOM and any Extra Mile contributions ||
||SCinet Panel Artwork submitted	 || Friday, September 13, 2024  ||	For those that are eligible for Panels, artwork is due on this date ||
||Network connection transfer request submitted || Friday, September 27, 2024  ||	For those that are selecting a booth connection, information must be submitted to use or transfer by this date ||
||Request complimentary exhibitor badges 	|| Friday, September 27, 2024  ||	For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations  ||
||Loaned Equipment Delivered to Freeman Warehouse || Friday, October 18, 2024  ||	Coordinated with SCinet logistics  ||
||Co-branded Apparel Shipment Received	|| Friday, October 18, 2024  ||	Coordinated with SCinet logistics  ||
||SCinet Staging	|| Friday October 25 - November 2, 2024  ||	Indentation only, coordinate with your teams ||
||SCinet Setup	 || November 11-16, 2024  ||	SCinet coordinated movement to the SC showfloor ||
||SC Show	|| November 17-21, 2024  ||	Standard SCinet operations and Conference  ||
||SCinet Teardown || Friday, November 22, 2024  ||	Coordinated teardown of SCinet ||
||Freeman Outbound Shipping	|| Saturday, November 23, 2024  ||	all equipment will depart by this date ||
-Line 40:
+Line 63:
- * __Shipping Label - Setup __(pdf)
 * __Shipping Label - Show__ (pdf)
 * __Return Shipping labels__ (pdf)
 * __Shipping information__ (''Google form'')
+Questions, comments or concerns?

[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet24 Contributor Inquiry|Contact SCinet24 Contributor Relations]]

Self: Diff for "Home"

SCinet24 Contributor Portal

Deliverables, Deadlines and Details