Diff for "Home" - SCinet Contributor Relations

Differences between revisions 41 and 243 (spanning 202 versions)

SCinet22 Contributor Portal

Contributor Information

Vendor Contact Form/Intent to Participate in SCinet 2022

SC22 Contributor Guide.docx

SC22 CR Webinar Presentation and slides

SC22 Logos and Color Guide (PDF)

SC22 Bill of Materials (BOM) (can also be used for Architectural Equipment Identification)

SC22 Liability Waiver - Due with first BOM

SC22 Shipping Label - Staging (October 15th arrival in Freeman Warehouse)

SC22 Shipping Label - Preshow (November 7th arrival at the Convention Center)

2022 Contributor Relations Webinar Links

Tuesday, May 10, 4pm Eastern: https://tinyurl.com/TuesCRWebinar

Thursday, May 12, 2pm Eastern: tinyurl.com/ThursCRWebinar Link

Video and slide links will be here after the first Webinar is done.

Deliverables, Deadlines and Details

=== Please plan to provide the following deliverables. Please check back often as the dates may change. ===

Deliverable	Deadlines	Details	Submission Information
Contributor Intent to Participate	May 13	Contributors (or Team Leads) let CR know they intend to participate	Google Form or Email intent to participate
Architectural Equipment Identification (optional but encouraged)	May 20	Very preliminary BOM-like document to help supply chains	Use the blank BOM form
Initial BOM	July 15	First pass BOM to determine initial contributor tiers and equipment	Blank BOM form
Liability Waiver	July 15	Required for contributors loaning hardware	Liability Waiver

Initial Bill of Materials	July 16	SC2021 BOM.xlsx	Submit Bill Of Materials (BOM)
Liability Waiver	July 16	Liability Waiver	Submit Waiver/Liability Release Note: Liability Waiver/Release only required if submitting equipment to show in St Louis
Volunteer Travel Support Fund Donation Declaration	August 20	Travel donation to increase benefits valuation to the next sponsorship level	Declare Volunteer Travel Support Fund Support
Intention to provide SCinet21 Apparel	August 20	Apparel donation to increase benefits valuation to the next sponsorship level	Intention to Provide SCinet Apparel
Company Logo submission	August 20	Submit logo to Contributor Relations	Submit Company Logo
Updated Bill of Materials	September 3	A more refined Bill of Materials. Used to finalize contributor tiers SC2021 BOM.xlsx	Submit Updated BOM
SCinet Contributor Highlights for Interactive Experience Kiosk submission	September 27	Submit information to Contributor Relations	Submit Contributor Highlights for Kiosk
Wall Panel Artwork submission	October 1	Submit information to Contributor Relations. Based on Contributor Sponsorship Level - Specifications for Panel Artwork	Submit Wall Panel Custom Artwork
Final BOM Submitted for Insurance Valuation	October 1	Work with SCinet Technical Team Leads
Request Network Connection Transfer/Modification	October 8	Please send your request to Contributor Relations. 10Gbps and 100Gbps upgrades include connection only. Router and Optics not provided.	Request Network Connection Transfer
Request Complimentary Exhibitor Badges	October 15	Provide recipient(s) Full Name and Email Address	Request Complimentary Exhibitor Badges. *Number of complimentary badges are based on sponsorship level.
Tracking Information Submitted	ASAP, Before October 15	All shipping tracking information must be sent via email to Logistics. Without this information, we cannot ensure your equipment will be safely delivered to SCinet	Submit Shipping Tracking Information
Items Arrive at Freeman Warehouse	October 15	SC21 Shipping Label (Green) - Used for all freight shipments Shipping Phone: 1-xxx-xxx-xxxx (Asking for phone number)	Items arriving after this date cannot be guaranteed to make it to SC21 on time
Donated SCinet21 Apparel Received	November 8	Use the Approved SCinet Shipping Label above	PDF for Sizes goes here
Outbound Shipping Paperwork Submitted	November 15	Outbound Shipping Request.docx Outbound Shipping Request (Hand Carry).docx	Discuss with SCinet CR/Logistics

2022 Contributor Logos

Questions, comments or concerns?

Contact SCinet22 Contributor Relations

-  ⇤ ← Revision 41 as of 2018-06-04 18:32:41 → 
  Size: 2214
  Editor: combsje
  Comment: Relevant Documents/Reference Information  2018 Contributor Guide
+   ← Revision 243 as of 2022-07-07 12:58:39 → ⇥
  Size: 8489
  Editor: smithbe
  Comment:
-Deletions are marked like this.
+Additions are marked like this.
 Line 1:
-== SCinet18 Partner Contributors: Deliverables and Deadlines ==
=== Staging, Setup, Conference and Teardown Dates: ===
+== SCinet22 Contributor Portal ==
-Line 4:
+Line 3:
-SCinet Staging: October 22–26, 2018
SCinet Setup: November 5–10, 2018
SC18 Conference: November 11–16, 2018
SCinet Teardown: November 16, 2018
+'''Contributor Information'''
-Line 9:
+Line 5:
-=== SCinet Contributor Deliverables and Deadlines: ===
● BOMs & Liability Waivers Due: Friday, July 20, 2018
+[[https://forms.gle/XHXCMhWCerKi6Lov7|Vendor Contact Form/Intent to Participate in SCinet 2022]]
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+Line 7:
-● Volunteer Travel Support Fund Donation Declaration: Friday August 3, 2018
+[[https://docs.google.com/document/d/1icX2nB_xuXGpi_mcidL99SJW7UkT-CXi/edit# | SC22 Contributor Guide.docx]]
-Line 14:
+Line 9:
-● Intention to provide Shirts: Friday, August 3, 2018
+[[attachment:SCinet 2022 CR Webinar.mp4 | SC22 CR Webinar Presentation ]] and [[https://docs.google.com/presentation/d/14nEJsi7EeRZBh2TG3_ySKJjxFD10hPZuDd6yXVJABHQ/edit?usp=sharing | slides ]]
-Line 16:
+Line 11:
-● Logos Due: Friday, August 17, 2018
+[[attachment:SC22 Logos and Colors.pdf | SC22 Logos and Color Guide (PDF)]]
-Line 18:
+Line 13:
-● SCinet Partner Highlights submissions: Friday, September 14, 2018
+[[https://docs.google.com/spreadsheets/d/1HSI5tcKd76nuNmz1BeIrNaOllWfH4K9G/edit?usp=sharing&ouid=110379968562830532135&rtpof=true&sd=true | SC22 Bill of Materials (BOM) (can also be used for Architectural Equipment Identification)]]
-Line 20:
+Line 15:
-● Wall Panel Artwork Due: Friday, September 21, 2018
+[[https://docs.google.com/document/d/1tZQFCRKFaJudRFaJib8ikr2ttZKXlozUZJUpjuWhrmU/edit?usp=sharing | SC22 Liability Waiver - Due with first BOM ]]
-Line 22:
+Line 17:
-● Network connection transfer deadline: Friday, October 5, 2018
+[[attachment:SC22shipping-prestage.pdf | SC22 Shipping Label - Staging (October 15th arrival in Freeman Warehouse) ]]
-Line 24:
+Line 19:
-● Request for complimentary exhibitor badges: Friday, October 5, 2018
+[[attachment:SC22shipping-show.pdf | SC22 Shipping Label - Preshow (November 7th arrival at the Convention Center) ]]
-Line 26:
+Line 21:
-● Loaned Equipment Delivery for Staging: Friday, October 12, 2018
-Line 28:
+Line 22:
-● Shirt Delivery: Friday, October 12, 2018
-Line 30:
+Line 23:
-● Outbound Shipping Paperwork Due: Friday, November 9, 2018
-Line 32:
+Line 24:
-======================================================================================================================
+{{{#!wiki comment
[[attachment:SCinetContributorsBrochure-2021.pdf | SC21 Contributor Brochure]]
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+Line 27:
-== SCinet Partner Templates, Submissions and Forms ==
=== Donations/Contributions ===
 * [[https://goo.gl/G5YMEb|Bill Of Materials template (.xls)]]
 * [[attachment:SC18Waiver.pdf|SC 18 Waiver/Liability Release]]
 * [[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC18 Bill of Materials Submission|Submit Bill Of Materials(BOM)]]
 * __Apparel Donations__ (''Google form'')
 * __Travel Support Donations__ (''Google form'')
-Line 42:
+Line 28:
-=== Marketing/Communications Information ===
 * Submit SCinet Partner Highlights (SPH) images/text (''Dropbox'')
 * Submit Panel Art images/text (''Dropbox'')
 * View the Development version of the SCinet Partner Highlights Display
-Line 47:
+Line 29:
-=== Shipping Tools ===
 * __Shipping Label - Setup __(pdf)
 * __Shipping Label - Show__ (pdf)
 * __Return Shipping labels__ (pdf)
 * __Shipping information__ (''Google form'')
+[[attachment:SCShippingLabel.pdf | SC21 Shipping Labe (Green) - Used for all freight shipments]]
-Line 53:
+Line 31:
-'''Relevant Documents/Reference Information'''
+[[attachment:NonFreightShippingLabel.pdf | SC21 Non-freight shipping label (Purple) - Used for apparel and smaller UPS/Fedex Non-freight items for setup]]
}}}
{{{#!wiki comment
[[attachment:SCinet Contributors Brochure - 2020.pdf | SC20 Contributors Brochure]]. <--- Needs updated
-Line 55:
+Line 36:
- * [[attachment:SC18 SCinet Conttributor Program Participation Guide.pdf|2018 Contributor Guide]]
+[[attachment:SCinet21 Blank BOM.xlsx | SC21 Blank Bill of Materials]]
}}}
'''2022 Contributor Relations Webinar Links'''

Tuesday, May 10, 4pm Eastern: [[https://tinyurl.com/TuesCRWebinar || tinyurl.com/TuesCRWebinar Link ]]

Thursday, May 12, 2pm Eastern: [[https://tinyurl.com/ThursCRWebinar | tinyurl.com/ThursCRWebinar Link ]]

Video and slide links will be here after the first Webinar is done.


{{{#!wiki comment
=== SCinet Approved Logo Information ===
[[attachment:SC21 Logo Color Guide.pdf | SC21 Logo Color/Thread Guide (PDF)]]
}}}

=== Deliverables, Deadlines and Details ===
'''''=== Please plan to provide the following deliverables. Please check back often as the dates may change. ==='''''
||<tablewidth="&quot" tablestyle="&quot;">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' ||Submission Information ||
||Contributor Intent to Participate || May 13 ||Contributors (or Team Leads) let CR know they intend to participate|| [[https://docs.google.com/forms/d/e/1FAIpQLSecxA4uwKjspna-L_3z8nmEiPx_fSvuuvPESZk17zVgtxmfMQ/viewform | Google Form]] or [[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC22 Contributor Intent to Participate |Email intent to participate ]] ||
||Architectural Equipment Identification (optional but encouraged) || May 20 || Very preliminary BOM-like document to help supply chains || [[https://docs.google.com/spreadsheets/d/1HSI5tcKd76nuNmz1BeIrNaOllWfH4K9G/edit?usp=sharing&ouid=110379968562830532135&rtpof=true&sd=true | Use the blank BOM form]] ||
||Initial BOM || July 15 || First pass BOM to determine initial contributor tiers and equipment || [[https://docs.google.com/spreadsheets/d/1HSI5tcKd76nuNmz1BeIrNaOllWfH4K9G/edit?usp=sharing&ouid=110379968562830532135&rtpof=true&sd=true | Blank BOM form]] ||
||Liability Waiver|| July 15 || Required for contributors loaning hardware || [[https://docs.google.com/document/d/1tZQFCRKFaJudRFaJib8ikr2ttZKXlozUZJUpjuWhrmU/edit?usp=sharing | Liability Waiver]] ||

''''' '''''


{{{#!wiki comment


||Initial Bill of Materials ||July 16 ||[[attachment:SCinet21 Blank BOM.xlsx | SC2021 BOM.xlsx]] ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Initial Bill of Materials Submission|Submit Bill Of Materials (BOM) ]]  ||
||Liability Waiver ||July 16 ||[[https://docs.google.com/document/d/1tZQFCRKFaJudRFaJib8ikr2ttZKXlozUZJUpjuWhrmU/edit | Liability Waiver]]||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Liability Waiver|Submit Waiver/Liability Release ]] '''Note: Liability Waiver/Release only required if submitting equipment to show in St Louis''' ||
||Volunteer Travel Support Fund Donation Declaration ||August 20 ||Travel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Volunteer Travel Support Fund Declaration|Declare Volunteer Travel Support Fund Support]] ||
||Intention to provide SCinet21 Apparel ||August 20 ||Apparel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Intention to Provide SCinet Apparel|Intention to Provide SCinet Apparel]] ||
||Company Logo submission ||August 20 ||Submit logo to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=SC21 Company Logo|Submit Company Logo]] ||
||Updated Bill of Materials || September 3 || A more refined Bill of Materials. Used to finalize contributor tiers [[attachment:SC2021_BOM.xlsx | SC2021 BOM.xlsx]] || [[mailto:logistics@scinet.supercomputing.org??cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Refined Bill of Materials Submission|Submit Updated BOM ]] ||
||SCinet Contributor Highlights for Interactive Experience Kiosk submission ||September 27 ||Submit information to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Partner Highlights for Kiosk|Submit Contributor Highlights for Kiosk]]||
||Wall Panel Artwork submission ||October 1 ||Submit information to Contributor Relations.  Based on Contributor Sponsorship Level - [[attachment:freeman-graphics-artwork-guidelines.pdf|Specifications for Panel Artwork]] || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Wall Panel Custom Artwork|Submit Wall Panel Custom Artwork]]||
||Final BOM Submitted for Insurance Valuation||October 1 ||Work with SCinet Technical Team Leads || ||
||Request Network Connection Transfer/Modification ||October 8 || Please send your request to Contributor Relations.  10Gbps and 100Gbps upgrades include connection only.  Router and Optics not provided.||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Network Connection Transfer|Request Network Connection Transfer]] ||
||Request Complimentary Exhibitor Badges ||October 15 ||Provide recipient(s) Full Name and Email Address ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Complimentary Exhibitor Badges|Request Complimentary Exhibitor Badges]].  *Number of complimentary badges are based on sponsorship level. ||
||Tracking Information Submitted ||ASAP, Before October 15 || All shipping tracking information must be sent via email to Logistics.  Without this information, we cannot ensure your equipment will be safely delivered to SCinet||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Shipping Tracking Info|Submit Shipping Tracking Information]] ||
||Items Arrive at Freeman Warehouse ||October 15 || [[attachment:SCShippingLabel.pdf | SC21 Shipping Label (Green) - Used for all freight shipments]] Shipping Phone: 1-xxx-xxx-xxxx (Asking for phone number)|| '''Items arriving after this date cannot be guaranteed to make it to SC21 on time'''||
||Donated SCinet21 Apparel Received ||November 8||Use the Approved SCinet Shipping Label above || PDF for Sizes goes here||
||Outbound Shipping Paperwork Submitted ||November 15 || [[attachment:SCinet Shipping Outbound 2021|Outbound Shipping Request.docx]] [[attachment:SCinet Shipping Outbound HandCarry 2021| Outbound Shipping Request (Hand Carry).docx]]||Discuss with SCinet CR/Logistics ||
}}}
|| || || || ||


=== 2022 Contributor Logos ===


Questions, comments or concerns?

[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet22 Inquiry|Contact SCinet22 Contributor Relations]]

Self: Diff for "Home"

SCinet22 Contributor Portal

SCinet Approved Logo Information

Deliverables, Deadlines and Details

2022 Contributor Logos