Differences between revisions 41 and 256 (spanning 215 versions)
⇤ ← Revision 41 as of 2018-06-04 18:32:41 →
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Editor: combsje
Comment: Relevant Documents/Reference Information 2018 Contributor Guide
← Revision 256 as of 2023-04-06 17:12:19 → ⇥
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Editor: dewittw
Comment:
Deletions are marked like this. Additions are marked like this.
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== SCinet18 Partner Contributors: Deliverables and Deadlines ==
=== Staging, Setup, Conference and Teardown Dates: ===		 == SCinet23 Contributor Portal ==
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SCinet Staging: October 22–26, 2018
SCinet Setup: November 5–10, 2018
SC18 Conference: November 11–16, 2018
SCinet Teardown: November 16, 2018		 '''Contributor Information'''
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=== SCinet Contributor Deliverables and Deadlines: ===
● BOMs & Liability Waivers Due: Friday, July 20, 2018		 [[https://forms.gle/pfuCd48iTLk9XwwbA| Intent to Participate & Contact Form in SCinet 2023]]
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● Volunteer Travel Support Fund Donation Declaration: Friday August 3, 2018 [[https://docs.google.com/document/d/1icX2nB_xuXGpi_mcidL99SJW7UkT-CXi/edit# | SC22 Contributor Guide.docx]]
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● Intention to provide Shirts: Friday, August 3, 2018 [[attachment: | SC23 Logos and Color Guide (PDF)]]
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● Logos Due: Friday, August 17, 2018 '''Bill of Materials and Shipping Forms'''
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● SCinet Partner Highlights submissions: Friday, September 14, 2018 [[attachment: | SC23 Bill of Materials (BOM)]]
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● Wall Panel Artwork Due: Friday, September 21, 2018 [[attachment: | SC23 Liability Waiver - Due with first BOM ]]
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● Network connection transfer deadline: Friday, October 5, 2018 [[attachment:SC23 SCINET - Warehouse Pre-Stage - Green.pdf| SC23 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse ]]
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● Request for complimentary exhibitor badges: Friday, October 5, 2018 [[attachment:SC23 SCINET - Show Site Show Install - Purple.pdf| SC23 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center]]
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● Loaned Equipment Delivery for Staging: Friday, October 12, 2018
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● Shirt Delivery: Friday, October 12, 2018 {{{#!wiki comment
=== SCinet Approved Logo Information ===
[[attachment:SC21 Logo Color Guide.pdf | SC21 Logo Color/Thread Guide (PDF)]]
}}}
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● Outbound Shipping Paperwork Due: Friday, November 9, 2018 === Deliverables, Deadlines and Details ===
'''''Please plan to provide the following deliverables. Please check back often as the dates may change.'''''
||<tablewidth="&quot" tablestyle="&quot;">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' ||
||Contributor Intent to Participate || May 12 ||Contributors (or Team Leads) let CR know they intend to participate||
||Initial BOM || July 14 || First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waiver|| July 14 || Required for contributors loaning hardware ||
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======================================================================================================================
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== SCinet Partner Templates, Submissions and Forms ==
=== Donations/Contributions ===
 * [[https://goo.gl/G5YMEb|Bill Of Materials template (.xls)]]
 * [[attachment:SC18Waiver.pdf|SC 18 Waiver/Liability Release]]
 * [[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC18 Bill of Materials Submission|Submit Bill Of Materials(BOM)]]
 * __Apparel Donations__ (''Google form'')
 * __Travel Support Donations__ (''Google form'')		 {{{#!wiki comment
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=== Marketing/Communications Information ===
 * Submit SCinet Partner Highlights (SPH) images/text (''Dropbox'')
 * Submit Panel Art images/text (''Dropbox'')
 * View the Development version of the SCinet Partner Highlights Display
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=== Shipping Tools ===
 * __Shipping Label - Setup __(pdf)
 * __Shipping Label - Show__ (pdf)
 * __Return Shipping labels__ (pdf)
 * __Shipping information__ (''Google form'')		 ||Initial Bill of Materials ||July 16 ||[[attachment:SCinet21 Blank BOM.xlsx | SC2021 BOM.xlsx]] ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Initial Bill of Materials Submission|Submit Bill Of Materials (BOM) ]] ||
||Liability Waiver ||July 16 ||[[https://docs.google.com/document/d/1tZQFCRKFaJudRFaJib8ikr2ttZKXlozUZJUpjuWhrmU/edit | Liability Waiver]]||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Liability Waiver|Submit Waiver/Liability Release ]] '''Note: Liability Waiver/Release only required if submitting equipment to show in St Louis''' ||
||Volunteer Travel Support Fund Donation Declaration ||August 20 ||Travel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Volunteer Travel Support Fund Declaration|Declare Volunteer Travel Support Fund Support]] ||
||Intention to provide SCinet21 Apparel ||August 20 ||Apparel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Intention to Provide SCinet Apparel|Intention to Provide SCinet Apparel]] ||
||Company Logo submission ||August 20 ||Submit logo to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=SC21 Company Logo|Submit Company Logo]] ||
||Updated Bill of Materials || September 3 || A more refined Bill of Materials. Used to finalize contributor tiers [[attachment:SC2021_BOM.xlsx | SC2021 BOM.xlsx]] || [[mailto:logistics@scinet.supercomputing.org??cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Refined Bill of Materials Submission|Submit Updated BOM ]] ||
||SCinet Contributor Highlights for Interactive Experience Kiosk submission ||September 27 ||Submit information to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Partner Highlights for Kiosk|Submit Contributor Highlights for Kiosk]]||
||Wall Panel Artwork submission ||October 1 ||Submit information to Contributor Relations. Based on Contributor Sponsorship Level - [[attachment:freeman-graphics-artwork-guidelines.pdf|Specifications for Panel Artwork]] || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Wall Panel Custom Artwork|Submit Wall Panel Custom Artwork]]||
||Final BOM Submitted for Insurance Valuation||October 1 ||Work with SCinet Technical Team Leads || ||
||Request Network Connection Transfer/Modification ||October 8 || Please send your request to Contributor Relations. 10Gbps and 100Gbps upgrades include connection only. Router and Optics not provided.||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Network Connection Transfer|Request Network Connection Transfer]] ||
||Request Complimentary Exhibitor Badges ||October 15 ||Provide recipient(s) Full Name and Email Address ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Complimentary Exhibitor Badges|Request Complimentary Exhibitor Badges]]. *Number of complimentary badges are based on sponsorship level. ||
||Tracking Information Submitted ||ASAP, Before October 15 || All shipping tracking information must be sent via email to Logistics. Without this information, we cannot ensure your equipment will be safely delivered to SCinet||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Shipping Tracking Info|Submit Shipping Tracking Information]] ||
||Items Arrive at Freeman Warehouse ||October 15 || [[attachment:SCShippingLabel.pdf | SC21 Shipping Label (Green) - Used for all freight shipments]] Shipping Phone: 1-xxx-xxx-xxxx (Asking for phone number)|| '''Items arriving after this date cannot be guaranteed to make it to SC21 on time'''||
||Donated SCinet21 Apparel Received ||November 8||Use the Approved SCinet Shipping Label above || PDF for Sizes goes here||
||Outbound Shipping Paperwork Submitted ||November 15 || [[attachment:SCinet Shipping Outbound 2021|Outbound Shipping Request.docx]] [[attachment:SCinet Shipping Outbound HandCarry 2021| Outbound Shipping Request (Hand Carry).docx]]||Discuss with SCinet CR/Logistics ||
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'''Relevant Documents/Reference Information''' || || || || ||
}}}
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 * [[attachment:SC18 SCinet Conttributor Program Participation Guide.pdf|2018 Contributor Guide]]
Questions, comments or concerns?

[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet23 Contributor Inquiry|Contact SCinet23 Contributor Relations]]

SCinet23 Contributor Portal

Contributor Information

Intent to Participate & Contact Form in SCinet 2023

SC22 Contributor Guide.docx

SC23 Logos and Color Guide (PDF)

Bill of Materials and Shipping Forms

SC23 Bill of Materials (BOM)

SC23 Liability Waiver - Due with first BOM

SC23 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse

SC23 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center

Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable

Deadlines

Details

Contributor Intent to Participate

May 12

Contributors (or Team Leads) let CR know they intend to participate

Initial BOM

July 14

First pass BOM to determine initial contributor tiers and equipment

Liability Waiver

July 14

Required for contributors loaning hardware

Questions, comments or concerns?

Contact SCinet23 Contributor Relations

None: Home (last edited 2024-09-27 14:13:17 by zurawski)