Diff for "Home" - SCinet Contributor Relations

Differences between revisions 41 and 267 (spanning 226 versions)

SCinet23 Contributor Portal

Contributor Information

Intent to Participate & Contact Form in SCinet 2023

SC23 SCinet Contributor Guide.docx

SC23 Logos and Color Guide (PDF)

SCinet 2023 Contributor Relations Webinar Recording (m4v) SCinet 2023 Contributor Relations Webinar Slides

Bill of Materials and Shipping Forms

SC23 Bill of Materials (BOM)

SC23 Liability Waiver - Due with first BOM

SC23 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse

Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable	Deadlines	Details
Contributor Intent to Participate	May 12	Contributors (or Team Leads) let CR know they intend to participate
Initial BOM	July 14	First pass BOM to determine initial contributor tiers and equipment
Liability Waiver	July 14	Required for contributors loaning hardware
Updated BOM	August 11	Any updates since initial BOM
Final BOM	September 8	Final loans, equipment, software valuations
Loaned Equipment Received Freeman	October 11	Mandatory for hardware loans
Outbound shipper paperwork	October 27	Mandatory for return of hardware

Initial Bill of Materials	July 16	SC2021 BOM.xlsx	Submit Bill Of Materials (BOM)
Liability Waiver	July 16	Liability Waiver	Submit Waiver/Liability Release Note: Liability Waiver/Release only required if submitting equipment to show in St Louis
Volunteer Travel Support Fund Donation Declaration	August 20	Travel donation to increase benefits valuation to the next sponsorship level	Declare Volunteer Travel Support Fund Support
Intention to provide SCinet21 Apparel	August 20	Apparel donation to increase benefits valuation to the next sponsorship level	Intention to Provide SCinet Apparel
Company Logo submission	August 20	Submit logo to Contributor Relations	Submit Company Logo
Updated Bill of Materials	September 3	A more refined Bill of Materials. Used to finalize contributor tiers SC2021 BOM.xlsx	Submit Updated BOM
SCinet Contributor Highlights for Interactive Experience Kiosk submission	September 27	Submit information to Contributor Relations	Submit Contributor Highlights for Kiosk
Wall Panel Artwork submission	October 1	Submit information to Contributor Relations. Based on Contributor Sponsorship Level - Specifications for Panel Artwork	Submit Wall Panel Custom Artwork
Final BOM Submitted for Insurance Valuation	October 1	Work with SCinet Technical Team Leads
Request Network Connection Transfer/Modification	October 8	Please send your request to Contributor Relations. 10Gbps and 100Gbps upgrades include connection only. Router and Optics not provided.	Request Network Connection Transfer
Request Complimentary Exhibitor Badges	October 15	Provide recipient(s) Full Name and Email Address	Request Complimentary Exhibitor Badges. *Number of complimentary badges are based on sponsorship level.
Tracking Information Submitted	ASAP, Before October 15	All shipping tracking information must be sent via email to Logistics. Without this information, we cannot ensure your equipment will be safely delivered to SCinet	Submit Shipping Tracking Information
Items Arrive at Freeman Warehouse	October 15	SC21 Shipping Label (Green) - Used for all freight shipments Shipping Phone: 1-xxx-xxx-xxxx (Asking for phone number)	Items arriving after this date cannot be guaranteed to make it to SC21 on time
Donated SCinet21 Apparel Received	November 8	Use the Approved SCinet Shipping Label above	PDF for Sizes goes here
Outbound Shipping Paperwork Submitted	November 15	Outbound Shipping Request.docx Outbound Shipping Request (Hand Carry).docx	Discuss with SCinet CR/Logistics

Questions, comments or concerns?

Contact SCinet23 Contributor Relations

-  ⇤ ← Revision 41 as of 2018-06-04 18:32:41 → 
  Size: 2214
  Editor: combsje
  Comment: Relevant Documents/Reference Information  2018 Contributor Guide
+   ← Revision 267 as of 2023-06-14 22:39:43 → ⇥
  Size: 6863
  Editor: Smithbe
  Comment:
-Deletions are marked like this.
+Additions are marked like this.
 Line 1:
-== SCinet18 Partner Contributors: Deliverables and Deadlines ==
=== Staging, Setup, Conference and Teardown Dates: ===
+== SCinet23 Contributor Portal ==
-Line 4:
+Line 3:
-SCinet Staging: October 22–26, 2018
SCinet Setup: November 5–10, 2018
SC18 Conference: November 11–16, 2018
SCinet Teardown: November 16, 2018
+'''Contributor Information'''
-Line 9:
+Line 5:
-=== SCinet Contributor Deliverables and Deadlines: ===
● BOMs & Liability Waivers Due: Friday, July 20, 2018
+[[https://forms.gle/pfuCd48iTLk9XwwbA| Intent to Participate & Contact Form in SCinet 2023]]
-Line 12:
+Line 7:
-● Volunteer Travel Support Fund Donation Declaration: Friday August 3, 2018
+[[https://docs.google.com/document/d/1icX2nB_xuXGpi_mcidL99SJW7UkT-CXi/edit# | SC23 SCinet Contributor Guide.docx]]
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+Line 9:
-● Intention to provide Shirts: Friday, August 3, 2018
+[[attachment:SC23 logo color sheet.pdf| SC23 Logos and Color Guide (PDF)]]
-Line 16:
+Line 11:
-● Logos Due: Friday, August 17, 2018
+[[attachment:SCinet Contributor Webinar 2023.m4v|SCinet 2023 Contributor Relations Webinar Recording (m4v)]]
[[attachment:SCinet Contributor Webinar 2023 slides.pdf|SCinet 2023 Contributor Relations Webinar Slides]]
-Line 18:
+Line 14:
-● SCinet Partner Highlights submissions: Friday, September 14, 2018
+{{{#!wiki comment
[[https://drive.google.com/drive/folders/163lmw4Q0GyWR3CGkWIl3RlcTySZEUqYi| SCinet 2023 Contributor Relations Webinar (recording)]]
}}}
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+Line 18:
-● Wall Panel Artwork Due: Friday, September 21, 2018
+'''Bill of Materials and Shipping Forms'''
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+Line 20:
-● Network connection transfer deadline: Friday, October 5, 2018
+[[attachment:SCinet 2023 BOM.xlsx| SC23 Bill of Materials (BOM)]]
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+Line 22:
-● Request for complimentary exhibitor badges: Friday, October 5, 2018
+[[attachment:SC23 Waiver of Liability.docx| SC23 Liability Waiver - Due with first BOM ]]
-Line 26:
+Line 24:
-● Loaned Equipment Delivery for Staging: Friday, October 12, 2018
+[[attachment:SC23 SCINET - Warehouse Pre-Stage - Green.pdf| SC23 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse ]]
{{{#!wiki comment
[[attachment:SC23 SCINET - Show Site Show Install - Purple.pdf| SC23 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center]]
}}}
-Line 28:
+Line 29:
-● Shirt Delivery: Friday, October 12, 2018
+=== Deliverables, Deadlines and Details ===
'''''Please plan to provide the following deliverables. Please check back often as the dates may change.'''''
||<tablewidth="&quot" tablestyle="&quot;">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' ||
||Contributor Intent to Participate || May 12 ||Contributors (or Team Leads) let CR know they intend to participate||
||Initial BOM || July 14 || First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waiver|| July 14 || Required for contributors loaning hardware ||
||Updated BOM|| August 11 || Any updates since initial BOM ||
||Final BOM||September 8|| Final loans, equipment, software valuations ||
||Loaned Equipment Received Freeman|| October 11 || Mandatory for hardware loans ||
||Outbound shipper paperwork|| October 27 || Mandatory for return of hardware ||
-Line 30:
+Line 40:
-● Outbound Shipping Paperwork Due: Friday, November 9, 2018
-Line 32:
+Line 41:
-======================================================================================================================
+{{{#!wiki comment
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+Line 43:
-== SCinet Partner Templates, Submissions and Forms ==
=== Donations/Contributions ===
 * [[https://goo.gl/G5YMEb|Bill Of Materials template (.xls)]]
 * [[attachment:SC18Waiver.pdf|SC 18 Waiver/Liability Release]]
 * [[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC18 Bill of Materials Submission|Submit Bill Of Materials(BOM)]]
 * __Apparel Donations__ (''Google form'')
 * __Travel Support Donations__ (''Google form'')
-Line 42:
+Line 44:
-=== Marketing/Communications Information ===
 * Submit SCinet Partner Highlights (SPH) images/text (''Dropbox'')
 * Submit Panel Art images/text (''Dropbox'')
 * View the Development version of the SCinet Partner Highlights Display
+||Initial Bill of Materials ||July 16 ||[[attachment:SCinet21 Blank BOM.xlsx | SC2021 BOM.xlsx]] ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Initial Bill of Materials Submission|Submit Bill Of Materials (BOM) ]]  ||
||Liability Waiver ||July 16 ||[[https://docs.google.com/document/d/1tZQFCRKFaJudRFaJib8ikr2ttZKXlozUZJUpjuWhrmU/edit | Liability Waiver]]||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Liability Waiver|Submit Waiver/Liability Release ]] '''Note: Liability Waiver/Release only required if submitting equipment to show in St Louis''' ||
||Volunteer Travel Support Fund Donation Declaration ||August 20 ||Travel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Volunteer Travel Support Fund Declaration|Declare Volunteer Travel Support Fund Support]] ||
||Intention to provide SCinet21 Apparel ||August 20 ||Apparel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Intention to Provide SCinet Apparel|Intention to Provide SCinet Apparel]] ||
||Company Logo submission ||August 20 ||Submit logo to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=SC21 Company Logo|Submit Company Logo]] ||
||Updated Bill of Materials || September 3 || A more refined Bill of Materials. Used to finalize contributor tiers [[attachment:SC2021_BOM.xlsx | SC2021 BOM.xlsx]] || [[mailto:logistics@scinet.supercomputing.org??cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Refined Bill of Materials Submission|Submit Updated BOM ]] ||
||SCinet Contributor Highlights for Interactive Experience Kiosk submission ||September 27 ||Submit information to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Partner Highlights for Kiosk|Submit Contributor Highlights for Kiosk]]||
||Wall Panel Artwork submission ||October 1 ||Submit information to Contributor Relations.  Based on Contributor Sponsorship Level - [[attachment:freeman-graphics-artwork-guidelines.pdf|Specifications for Panel Artwork]] || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Wall Panel Custom Artwork|Submit Wall Panel Custom Artwork]]||
||Final BOM Submitted for Insurance Valuation||October 1 ||Work with SCinet Technical Team Leads || ||
||Request Network Connection Transfer/Modification ||October 8 || Please send your request to Contributor Relations.  10Gbps and 100Gbps upgrades include connection only.  Router and Optics not provided.||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Network Connection Transfer|Request Network Connection Transfer]] ||
||Request Complimentary Exhibitor Badges ||October 15 ||Provide recipient(s) Full Name and Email Address ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Complimentary Exhibitor Badges|Request Complimentary Exhibitor Badges]].  *Number of complimentary badges are based on sponsorship level. ||
||Tracking Information Submitted ||ASAP, Before October 15 || All shipping tracking information must be sent via email to Logistics.  Without this information, we cannot ensure your equipment will be safely delivered to SCinet||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Shipping Tracking Info|Submit Shipping Tracking Information]] ||
||Items Arrive at Freeman Warehouse ||October 15 || [[attachment:SCShippingLabel.pdf | SC21 Shipping Label (Green) - Used for all freight shipments]] Shipping Phone: 1-xxx-xxx-xxxx (Asking for phone number)|| '''Items arriving after this date cannot be guaranteed to make it to SC21 on time'''||
||Donated SCinet21 Apparel Received ||November 8||Use the Approved SCinet Shipping Label above || PDF for Sizes goes here||
||Outbound Shipping Paperwork Submitted ||November 15 || [[attachment:SCinet Shipping Outbound 2021|Outbound Shipping Request.docx]] [[attachment:SCinet Shipping Outbound HandCarry 2021| Outbound Shipping Request (Hand Carry).docx]]||Discuss with SCinet CR/Logistics ||
-Line 47:
+Line 60:
-=== Shipping Tools ===
 * __Shipping Label - Setup __(pdf)
 * __Shipping Label - Show__ (pdf)
 * __Return Shipping labels__ (pdf)
 * __Shipping information__ (''Google form'')
+|| || || || ||
}}}
-Line 53:
+Line 63:
-'''Relevant Documents/Reference Information'''
-Line 55:
+Line 64:
- * [[attachment:SC18 SCinet Conttributor Program Participation Guide.pdf|2018 Contributor Guide]]
+Questions, comments or concerns?

[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet23 Contributor Inquiry|Contact SCinet23 Contributor Relations]]

Self: Diff for "Home"

SCinet23 Contributor Portal

Deliverables, Deadlines and Details