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| == SCinet18 Partner Contributors: Deliverables and Deadlines == === Staging, Setup, Conference and Teardown Dates: === |
== SCinet24 Contributor Portal == |
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| SCinet Staging: October 22–26, 2018 SCinet Setup: November 5–10, 2018 SC18 Conference: November 11–16, 2018 SCinet Teardown: November 16, 2018 |
'''Contributor Information''' |
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| === SCinet Contributor Deliverables and Deadlines: === ● BOMs & Liability Waivers Due: Friday, July 20, 2018 |
[[https://docs.google.com/forms/d/e/1FAIpQLSc8omo1NFMLSYK1VwC0lfyN5XNE7WjPgKAJwDOJuvHOkFbBhA/viewform| Intent to Participate & Contact Form in SCinet 2024]] |
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| ● Volunteer Travel Support Fund Donation Declaration: Friday August 3, 2018 | [[attachment:20240320-SCinet-CRG-v2.pdf | SCinet 2024 Contributor Guide (PDF)]] |
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| ● Intention to provide Shirts: Friday, August 3, 2018 | [[attachment:CR-Webinar24.pdf| 2024 Contributor Webinar Slides (PDF)]] |
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| ● Logos Due: Friday, August 17, 2018 | [[attachment:20240522-Webinar.mp4| 2024 Contributor Webinar Recording (MP4)]] |
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| ● SCinet Partner Highlights submissions: Friday, September 14, 2018 | [[attachment:sc24_embroidery.ai|SC24 Embroidery Color Guide]] |
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| ● Wall Panel Artwork Due: Friday, September 21, 2018 | '''Bill of Materials and Shipping Forms''' |
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| ● Network connection transfer deadline: Friday, October 5, 2018 | [[attachment:SCinet 2024 Blank BOM.xlsx| SC24 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org |
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| ● Request for complimentary exhibitor badges: Friday, October 5, 2018 | [[attachment:Waiver of Liability and Hold Harmless Agreement by Lender SCinet24.docx| SC24 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org |
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| ● Loaned Equipment Delivery for Staging: Friday, October 12, 2018 | [[attachment:SC24 SCINET - Warehouse Pre-Stage - Green.pdf| SC24 Shipping Label - Staging (Green) October 18th 2024 arrival in Freeman Warehouse (cannot arrive before Sept 23rd) ]] |
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| ● Shirt Delivery: Friday, October 12, 2018 | [[attachment:SC24 SCINET - Show Site Show Install - Purple.pdf| SC24 Shipping Label - Pre-show (Purple) November 11th 2024 arrival at the Convention Center]] |
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| ● Outbound Shipping Paperwork Due: Friday, November 9, 2018 | Atlanta Warehouse contact: {{{ Jeff Benincosa Freeman Sr Supervisor Freight Ops 404-353-6489 }}} |
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| ====================================================================================================================== | === Deliverables, Deadlines and Details === '''''Please plan to provide the following deliverables. Please check back often as the dates may change.''''' ||<tablewidth=""" tablestyle=""">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' || ||Contributor Intent to Participate Due ||Friday, May 31, 2024 || Contributors (or Team Leads) let CR know they intend to participate || ||Initial Bill of Materials ||Friday, June 28, 2024 || First pass BOM to determine initial contributor tiers and equipment || ||Liability Waivers due ||Friday, June 28, 2024 || Required for contributors loaning hardware || ||Initial Valuation Deadline ||Friday, August 2, 2024 || Initial Valuation level achieved, based on first BOM || ||Updated Bill of Materials Due ||Friday, August 9, 2024 || Any updates since initial BOM || ||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 16, 2024 || Valuation level achieved, based on first BOM and any Extra Mile contributions || ||Apparel Sizes and Quantities Released to contributors || Friday, August 16, 2024 || For those providing shirts, all sizes will be released by this date || ||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 30, 2024 || If donating to the Travel fund, must commit by this date || ||Co-branded Apparel commitment deadline || Friday, August 30, 2024 || If donating apparel, must commit by this date || ||Final Valuation Deadline || Friday, September 6, 2024 || Valuation level achieved, based on updated BOM and any Extra Mile contributions || ||Final Bill of Materials Due || Friday, September 6, 2024 || Final loans, equipment, software valuations || ||Outbound Shipper Paperwork Submitted || Friday, September 6, 2024 || Required for contributors loaning hardware || ||Contributor Logos submitted || Friday, September 13, 2024 || For use on banners, panels, and websites || ||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 13, 2024 || Final Valuation level achieved, based on final BOM and any Extra Mile contributions || ||SCinet Panel Artwork submitted || Friday, September 13, 2024 || For those that are eligible for Panels, artwork is due on this date || ||Network connection transfer request submitted || Friday, September 27, 2024 || For those that are selecting a booth connection, information must be submitted to use or transfer by this date || ||Request complimentary exhibitor badges || Friday, September 27, 2024 || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations || ||Loaned Equipment Delivered to Freeman Warehouse || Friday, October 18, 2024 || Coordinated with SCinet logistics || ||Co-branded Apparel Shipment Received || Friday, October 18, 2024 || Coordinated with SCinet logistics || ||SCinet Staging || Friday October 25 - November 2, 2024 || Indentation only, coordinate with your teams || ||SCinet Setup || November 11-16, 2024 || SCinet coordinated movement to the SC showfloor || ||SC Show || November 17-21, 2024 || Standard SCinet operations and Conference || ||SCinet Teardown || Friday, November 22, 2024 || Coordinated teardown of SCinet || ||Freeman Outbound Shipping || Saturday, November 23, 2024 || all equipment will depart by this date || |
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| == SCinet Partner Templates, Submissions and Forms == === Donations/Contributions === * [[https://goo.gl/G5YMEb|Bill Of Materials template (.xls)]] * [[attachment:SC18Waiver.pdf|SC 18 Waiver/Liability Release]] * [[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC18 Bill of Materials Submission|Submit Bill Of Materials(BOM)]] * __Apparel Donations__ (''Google form'') * __Travel Support Donations__ (''Google form'') |
Questions, comments or concerns? |
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| === Marketing/Communications Information === * Submit SCinet Partner Highlights (SPH) images/text (''Dropbox'') * Submit Panel Art images/text (''Dropbox'') * View the Development version of the SCinet Partner Highlights Display === Shipping Tools === * __Shipping Label - Setup __(pdf) * __Shipping Label - Show__ (pdf) * __Return Shipping labels__ (pdf) * __Shipping information__ (''Google form'') '''Relevant Documents/Reference Information''' * [[attachment:SC18 SCinet Conttributor Program Participation Guide.pdf|2018 Contributor Guide]] |
[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet24 Contributor Inquiry|Contact SCinet24 Contributor Relations]] |
SCinet24 Contributor Portal
Contributor Information
Intent to Participate & Contact Form in SCinet 2024
SCinet 2024 Contributor Guide (PDF)
2024 Contributor Webinar Slides (PDF)
2024 Contributor Webinar Recording (MP4)
Bill of Materials and Shipping Forms
SC24 Bill of Materials (BOM) -- Email completed form to contributor-relations@scinet.supercomputing.org
SC24 Liability Waiver - Due with first BOM if you are providing hardware - Email completed form to contributor-relations@scinet.supercomputing.org
SC24 Shipping Label - Pre-show (Purple) November 11th 2024 arrival at the Convention Center
Atlanta Warehouse contact:
Jeff Benincosa Freeman Sr Supervisor Freight Ops 404-353-6489
Deliverables, Deadlines and Details
Please plan to provide the following deliverables. Please check back often as the dates may change.
Deliverable |
Deadlines |
Details |
Contributor Intent to Participate Due |
Friday, May 31, 2024 |
Contributors (or Team Leads) let CR know they intend to participate |
Initial Bill of Materials |
Friday, June 28, 2024 |
First pass BOM to determine initial contributor tiers and equipment |
Liability Waivers due |
Friday, June 28, 2024 |
Required for contributors loaning hardware |
Initial Valuation Deadline |
Friday, August 2, 2024 |
Initial Valuation level achieved, based on first BOM |
Updated Bill of Materials Due |
Friday, August 9, 2024 |
Any updates since initial BOM |
Confirmation to contributors of Initial Benefit Level Achieved |
Friday, August 16, 2024 |
Valuation level achieved, based on first BOM and any Extra Mile contributions |
Apparel Sizes and Quantities Released to contributors |
Friday, August 16, 2024 |
For those providing shirts, all sizes will be released by this date |
WINS Volunteer Travel Support Fund Contribution Declaration |
Friday, August 30, 2024 |
If donating to the Travel fund, must commit by this date |
Co-branded Apparel commitment deadline |
Friday, August 30, 2024 |
If donating apparel, must commit by this date |
Final Valuation Deadline |
Friday, September 6, 2024 |
Valuation level achieved, based on updated BOM and any Extra Mile contributions |
Final Bill of Materials Due |
Friday, September 6, 2024 |
Final loans, equipment, software valuations |
Outbound Shipper Paperwork Submitted |
Friday, September 6, 2024 |
Required for contributors loaning hardware |
Contributor Logos submitted |
Friday, September 13, 2024 |
For use on banners, panels, and websites |
Confirmation to contributors of Updated Benefit Level Achieved |
Friday, September 13, 2024 |
Final Valuation level achieved, based on final BOM and any Extra Mile contributions |
SCinet Panel Artwork submitted |
Friday, September 13, 2024 |
For those that are eligible for Panels, artwork is due on this date |
Network connection transfer request submitted |
Friday, September 27, 2024 |
For those that are selecting a booth connection, information must be submitted to use or transfer by this date |
Request complimentary exhibitor badges |
Friday, September 27, 2024 |
For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations |
Loaned Equipment Delivered to Freeman Warehouse |
Friday, October 18, 2024 |
Coordinated with SCinet logistics |
Co-branded Apparel Shipment Received |
Friday, October 18, 2024 |
Coordinated with SCinet logistics |
SCinet Staging |
Friday October 25 - November 2, 2024 |
Indentation only, coordinate with your teams |
SCinet Setup |
November 11-16, 2024 |
SCinet coordinated movement to the SC showfloor |
SC Show |
November 17-21, 2024 |
Standard SCinet operations and Conference |
SCinet Teardown |
Friday, November 22, 2024 |
Coordinated teardown of SCinet |
Freeman Outbound Shipping |
Saturday, November 23, 2024 |
all equipment will depart by this date |
Questions, comments or concerns?