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| == SCinet18 Partner Contributors: Deliverables, Deadlines and Details == '''''=== As a valued SCinet contributor, please plan to provide the following deliverables. We appreciate your attention and adherence to the deadlines.===''''' |
== SCinet24 Contributor Portal == |
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| ''''' ''''' ||<tablewidth=""" tablestyle="" & quot; 200px& amp; quot& quot; ; & amp; quot& quot" ;&quot"">'''Deliverable ''' ||'''Due Date ''' ||'''Details ''' ||'''Submission Information''' || ||Bill of Materials ||July 20, 2018 ||[[https://goo.gl/G5YMEb|Bill Of Materials template (.xls)]] ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC18 Bill of Materials Submission|Submit Bill Of Materials(BOM)]] || ||Liability Waiver ||July 20, 2018 ||[[attachment:SC18Waiver.pdf|SC18 Waiver/Liability Release]] ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC18 Liability Waiver|Submit Waiver/Liability Release]] || || || || || || ||Volunteer Travel Support Fund Donation Declaration ||August 3, 2018 || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC18 Volunteer Travel Support Fund Declaration|Declare Volunteer Travel Support Fund Support]] || ||Intention to provide SCinet18 Apparel ||August 3, 2018 || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC18 Intention to Provide SCinet Apparel|Intention to Provide SCinet Apparel]] || ||Company Logos ||August 17, 2018 || || || ||SCinet Partner Highlights submission ||September 14, 2018 || || || ||Wall Panel Artwork ||September 21, 2018 || || || ||Request Network Connection Transfer ||October 5, 2018 || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC18 Request Network Connection Transfer|Request Network Connection Transfer]] || ||Request Complimentary Exhibitor Badges ||October 5, 2018 || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC18 Request Complimentary Exhibitor Badges|Request Complimentary Exhibitor Badges]] || ||Loaned Equipment Delivered - Staging ||October 12, 2018 ||__Shipping Label - Setup __(pdf) || || ||Apparel Delivered ||October 12, 2018 || || || ||Outbound Shipping Paperwork Submitted ||November 9, 2018 || || || || || || || || || || || || || |
'''Contributor Information''' [[https://docs.google.com/forms/d/e/1FAIpQLSc8omo1NFMLSYK1VwC0lfyN5XNE7WjPgKAJwDOJuvHOkFbBhA/viewform| Intent to Participate & Contact Form in SCinet 2024]] [[attachment:20240320-SCinet-CRG-v2.pdf | SCinet 2024 Contributor Guide (PDF)]] [[attachment:CR-Webinar24.pdf| Contributor Webinar 2024(PDF)]]] The Contributor Relations Webinars are scheduled for Wednesday, May 22 at 11 am ET and Thursday, May 23 at 3 pm ET. Call-in information will be emailed closer to the dates. |
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| '''Bill of Materials and Shipping Forms''' | |
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| ====================================================================================================================== | [[attachment:SCinet 2024 Blank BOM.xlsx| SC24 Bill of Materials (BOM)]] |
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| == SCinet Partner Templates, Submissions and Forms == === Donations/Contributions === * [[https://goo.gl/G5YMEb|Bill Of Materials template (.xls)]] * [[attachment:SC18Waiver.pdf|SC 18 Waiver/Liability Release]] * [[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC18 Bill of Materials Submission|Submit Bill Of Materials(BOM)]] |
[[attachment:Waiver of Liability and Hold Harmless Agreement by Lender SCinet24.docx| SC24 Liability Waiver - Due with first BOM]] |
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| === Marketing/Communications Information === * Submit SCinet Partner Highlights (SPH) images/text (''Dropbox'') * Submit Panel Art images/text (''Dropbox'') * View the Development version of the SCinet Partner Highlights Display |
[[attachment:SC24 SCINET - Warehouse Pre-Stage - Green.pdf| SC24 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse ]] |
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| === Shipping Tools === * __Shipping Label - Setup __(pdf) * __Shipping Label - Show__ (pdf) * __Return Shipping labels__ (pdf) |
[[attachment:SC24 SCINET - Show Site Show Install - Purple.pdf| SC24 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center]] |
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| '''Relevant Documents/Reference Information''' | === Deliverables, Deadlines and Details === '''''Please plan to provide the following deliverables. Please check back often as the dates may change.''''' ||<tablewidth=""" tablestyle=""">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' || ||Contributor Intent to Participate Due ||Friday, May 31, 2024 || Contributors (or Team Leads) let CR know they intend to participate || ||Initial Bill of Materials ||Friday, June 28, 2024 || First pass BOM to determine initial contributor tiers and equipment || ||Liability Waivers due ||Friday, June 28, 2024 || Required for contributors loaning hardware || ||Initial Valuation Deadline ||Friday, August 2, 2024 || Initial Valuation level achieved, based on first BOM || ||Updated Bill of Materials Due ||Friday, August 9, 2024 || Any updates since initial BOM || ||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 16, 2024 || Valuation level achieved, based on first BOM and any Extra Mile contributions || ||Apparel Sizes and Quantities Released to contributors || Friday, August 16, 2024 || For those providing shirts, all sizes will be released by this date || ||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 30, 2024 || If donating to the Travel fund, must commit by this date || ||Co-branded Apparel commitment deadline || Friday, August 30, 2024 || If donating apparel, must commit by this date || ||Final Valuation Deadline || Friday, September 6, 2024 || Valuation level achieved, based on updated BOM and any Extra Mile contributions || ||Final Bill of Materials Due || Friday, September 6, 2024 || Final loans, equipment, software valuations || ||Outbound Shipper Paperwork Submitted || Friday, September 6, 2024 || Required for contributors loaning hardware || ||Contributor Logos submitted || Friday, September 13, 2024 || For use on banners, panels, and websites || ||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 13, 2024 || Final Valuation level achieved, based on final BOM and any Extra Mile contributions || ||SCinet Panel Artwork submitted || Friday, September 13, 2024 || For those that are eligible for Panels, artwork is due on this date || ||Network connection transfer request submitted || Friday, September 27, 2024 || For those that are selecting a booth connection, information must be submitted to use or transfer by this date || ||Request complimentary exhibitor badges || Friday, September 27, 2024 || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations || ||Loaned Equipment Delivered to Freeman Warehouse || Friday, October 18, 2024 || Coordinated with SCinet logistics || ||Co-branded Apparel Shipment Received || Friday, October 18, 2024 || Coordinated with SCinet logistics || ||SCinet Staging || Friday October 25 - November 2, 2024 || Indentation only, coordinate with your teams || ||SCinet Setup || November 11-16, 2024 || SCinet coordinated movement to the SC showfloor || ||SC Show || November 17-21, 2024 || Standard SCinet operations and Conference || ||SCinet Teardown || Friday, November 22, 2024 || Coordinated teardown of SCinet || ||Freeman Outbound Shipping || Saturday, November 23, 2024 || all equipment will depart by this date || |
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| * [[attachment:SC18 SCinet Conttributor Program Participation Guide.pdf|2018 Contributor Guide]] | Questions, comments or concerns? [[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet24 Contributor Inquiry|Contact SCinet24 Contributor Relations]] |
SCinet24 Contributor Portal
Contributor Information
Intent to Participate & Contact Form in SCinet 2024
SCinet 2024 Contributor Guide (PDF)
Contributor Webinar 2024(PDF)]
The Contributor Relations Webinars are scheduled for Wednesday, May 22 at 11 am ET and Thursday, May 23 at 3 pm ET. Call-in information will be emailed closer to the dates.
Bill of Materials and Shipping Forms
SC24 Liability Waiver - Due with first BOM
SC24 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse
SC24 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center
Deliverables, Deadlines and Details
Please plan to provide the following deliverables. Please check back often as the dates may change.
Deliverable |
Deadlines |
Details |
Contributor Intent to Participate Due |
Friday, May 31, 2024 |
Contributors (or Team Leads) let CR know they intend to participate |
Initial Bill of Materials |
Friday, June 28, 2024 |
First pass BOM to determine initial contributor tiers and equipment |
Liability Waivers due |
Friday, June 28, 2024 |
Required for contributors loaning hardware |
Initial Valuation Deadline |
Friday, August 2, 2024 |
Initial Valuation level achieved, based on first BOM |
Updated Bill of Materials Due |
Friday, August 9, 2024 |
Any updates since initial BOM |
Confirmation to contributors of Initial Benefit Level Achieved |
Friday, August 16, 2024 |
Valuation level achieved, based on first BOM and any Extra Mile contributions |
Apparel Sizes and Quantities Released to contributors |
Friday, August 16, 2024 |
For those providing shirts, all sizes will be released by this date |
WINS Volunteer Travel Support Fund Contribution Declaration |
Friday, August 30, 2024 |
If donating to the Travel fund, must commit by this date |
Co-branded Apparel commitment deadline |
Friday, August 30, 2024 |
If donating apparel, must commit by this date |
Final Valuation Deadline |
Friday, September 6, 2024 |
Valuation level achieved, based on updated BOM and any Extra Mile contributions |
Final Bill of Materials Due |
Friday, September 6, 2024 |
Final loans, equipment, software valuations |
Outbound Shipper Paperwork Submitted |
Friday, September 6, 2024 |
Required for contributors loaning hardware |
Contributor Logos submitted |
Friday, September 13, 2024 |
For use on banners, panels, and websites |
Confirmation to contributors of Updated Benefit Level Achieved |
Friday, September 13, 2024 |
Final Valuation level achieved, based on final BOM and any Extra Mile contributions |
SCinet Panel Artwork submitted |
Friday, September 13, 2024 |
For those that are eligible for Panels, artwork is due on this date |
Network connection transfer request submitted |
Friday, September 27, 2024 |
For those that are selecting a booth connection, information must be submitted to use or transfer by this date |
Request complimentary exhibitor badges |
Friday, September 27, 2024 |
For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations |
Loaned Equipment Delivered to Freeman Warehouse |
Friday, October 18, 2024 |
Coordinated with SCinet logistics |
Co-branded Apparel Shipment Received |
Friday, October 18, 2024 |
Coordinated with SCinet logistics |
SCinet Staging |
Friday October 25 - November 2, 2024 |
Indentation only, coordinate with your teams |
SCinet Setup |
November 11-16, 2024 |
SCinet coordinated movement to the SC showfloor |
SC Show |
November 17-21, 2024 |
Standard SCinet operations and Conference |
SCinet Teardown |
Friday, November 22, 2024 |
Coordinated teardown of SCinet |
Freeman Outbound Shipping |
Saturday, November 23, 2024 |
all equipment will depart by this date |
Questions, comments or concerns?