Diff for "Home" - SCinet Contributor Relations

Differences between revisions 85 and 300 (spanning 215 versions)

SCinet24 Contributor Portal

Contributor Information

Intent to Participate & Contact Form in SCinet 2024

SCinet 2024 Contributor Guide (PDF)

2024 Contributor Webinar Slides (PDF)

2024 Contributor Webinar Recording (MP4)

SC24 Embroidery Color Guide

Bill of Materials and Shipping Forms

SC24 Bill of Materials (BOM) -- Email completed form to contributor-relations@scinet.supercomputing.org

SC24 Liability Waiver - Due with first BOM if you are providing hardware - Email completed form to contributor-relations@scinet.supercomputing.org

SC24 Shipping Label - Staging (Green) October 18th 2024 arrival in Freeman Warehouse (cannot arrive before Sept 23rd)

SC24 Shipping Label - Pre-show (Purple) November 11th 2024 arrival at the Convention Center

Atlanta Warehouse contact:

Jeff Benincosa
Freeman
Sr Supervisor Freight Ops
404-353-6489

Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable	Deadlines	Details
Contributor Intent to Participate Due	Friday, May 31, 2024	Contributors (or Team Leads) let CR know they intend to participate
Initial Bill of Materials	Friday, June 28, 2024	First pass BOM to determine initial contributor tiers and equipment
Liability Waivers due	Friday, June 28, 2024	Required for contributors loaning hardware
Initial Valuation Deadline	Friday, August 2, 2024	Initial Valuation level achieved, based on first BOM
Updated Bill of Materials Due	Friday, August 9, 2024	Any updates since initial BOM
Confirmation to contributors of Initial Benefit Level Achieved	Friday, August 16, 2024	Valuation level achieved, based on first BOM and any Extra Mile contributions
Apparel Sizes and Quantities Released to contributors	Friday, August 16, 2024	For those providing shirts, all sizes will be released by this date
WINS Volunteer Travel Support Fund Contribution Declaration	Friday, August 30, 2024	If donating to the Travel fund, must commit by this date
Co-branded Apparel commitment deadline	Friday, August 30, 2024	If donating apparel, must commit by this date
Final Valuation Deadline	Friday, September 6, 2024	Valuation level achieved, based on updated BOM and any Extra Mile contributions
Final Bill of Materials Due	Friday, September 6, 2024	Final loans, equipment, software valuations
Outbound Shipper Paperwork Submitted	Friday, September 6, 2024	Required for contributors loaning hardware
Contributor Logos submitted	Friday, September 13, 2024	For use on banners, panels, and websites
Confirmation to contributors of Updated Benefit Level Achieved	Friday, September 13, 2024	Final Valuation level achieved, based on final BOM and any Extra Mile contributions
SCinet Panel Artwork submitted	Friday, September 13, 2024	For those that are eligible for Panels, artwork is due on this date
Network connection transfer request submitted	Friday, September 27, 2024	For those that are selecting a booth connection, information must be submitted to use or transfer by this date
Request complimentary exhibitor badges	Friday, September 27, 2024	For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations
Loaned Equipment Delivered to Freeman Warehouse	Friday, October 18, 2024	Coordinated with SCinet logistics
Co-branded Apparel Shipment Received	Friday, October 18, 2024	Coordinated with SCinet logistics
SCinet Staging	Friday October 25 - November 2, 2024	Indentation only, coordinate with your teams
SCinet Setup	November 11-16, 2024	SCinet coordinated movement to the SC showfloor
SC Show	November 17-21, 2024	Standard SCinet operations and Conference
SCinet Teardown	Friday, November 22, 2024	Coordinated teardown of SCinet
Freeman Outbound Shipping	Saturday, November 23, 2024	all equipment will depart by this date

Questions, comments or concerns?

Contact SCinet24 Contributor Relations

-  ⇤ ← Revision 85 as of 2019-05-20 21:33:15 → 
  Size: 9835
  Editor: combsje
  Comment:
+   ← Revision 300 as of 2024-09-27 14:13:17 → ⇥
  Size: 4992
  Editor: zurawski
  Comment:
-Deletions are marked like this.
+Additions are marked like this.
 Line 1:
-== SCinet19 Contributor Portal ==
+== SCinet24 Contributor Portal ==
 Line 3:
-'''Relevant Documents/Reference Information'''
+'''Contributor Information'''
 Line 5:
-[[attachment:SCinet Contributor Overview - April2019.pdf|2019 Contributor Overview]]
+[[https://docs.google.com/forms/d/e/1FAIpQLSc8omo1NFMLSYK1VwC0lfyN5XNE7WjPgKAJwDOJuvHOkFbBhA/viewform| Intent to Participate & Contact Form in SCinet 2024]]
 Line 7:
-[[attachment:SC19_Contributor_Guide.pdf|2019 Contributor Program Participation Guide]]
+[[attachment:20240320-SCinet-CRG-v2.pdf | SCinet 2024 Contributor Guide (PDF)]]

[[attachment:CR-Webinar24.pdf| 2024 Contributor Webinar Slides (PDF)]]

[[attachment:20240522-Webinar.mp4| 2024 Contributor Webinar Recording (MP4)]]

[[attachment:sc24_embroidery.ai|SC24 Embroidery Color Guide]]

'''Bill of Materials and Shipping Forms'''

[[attachment:SCinet 2024 Blank BOM.xlsx| SC24 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org

[[attachment:Waiver of Liability and Hold Harmless Agreement by Lender SCinet24.docx| SC24 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org

[[attachment:SC24 SCINET - Warehouse Pre-Stage - Green.pdf| SC24 Shipping Label - Staging (Green) October 18th 2024 arrival in Freeman Warehouse (cannot arrive before Sept 23rd) ]]

[[attachment:SC24 SCINET - Show Site Show Install - Purple.pdf| SC24 Shipping Label - Pre-show (Purple) November 11th 2024 arrival at the Convention Center]]

Atlanta Warehouse contact:
{{{
Jeff Benincosa
Freeman
Sr Supervisor Freight Ops
404-353-6489
}}}
-Line 10:
+Line 34:
-'''''=== Please plan to provide the following deliverables. Please check back often as the dates may change. ==='''''

''''' '''''
||<tablewidth="&quot" tablestyle="&quot; &amp; quot;  &amp; amp;  quot;   &amp; amp;  amp;   quot;    &amp; amp;  amp;   amp;    quot;     &amp; amp;  amp;   amp;    amp;     quot;      &amp; amp;  amp;   amp;    amp;     amp;      quot;       &amp; amp;  amp;   amp;    amp;     amp;      amp;       quot;        &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        quot;         &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         quot;          &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          quot;           &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           quot;            &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            quot;             &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            amp; 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            amp;              amp;               amp;                quot;                 ;                &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            amp;             amp;              amp;               amp;                amp;                quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            amp;             amp;              amp;               amp;                quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            amp;             amp;              amp;               quot;                ;               &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            amp;             amp;              amp;               amp;               quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            amp;             amp;              amp;               quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            amp;             amp;              quot;               ;              &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            amp;             amp;              amp;              quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            amp;             amp;              quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            amp;             quot;              ;             &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            amp;             amp;             quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            amp;             quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            quot;             ;            &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            amp;            quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;            quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           quot;            ;           &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           amp;           quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;           quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          quot;           ;          &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          amp;          quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;          quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         quot;          ;         &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         amp;         quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;         quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        quot;         ;        &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        amp;        quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;        quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       quot;        ;       &amp; amp;  amp;   amp;    amp;     amp;      amp;       amp;       quot&amp; amp;  amp;   amp;    amp;     amp;      amp;       quot&amp; amp;  amp;   amp;    amp;     amp;      quot;       ;      &amp; amp;  amp;   amp;    amp;     amp;      amp;      quot&amp; amp;  amp;   amp;    amp;     amp;      quot&amp; amp;  amp;   amp;    amp;     quot;      ;     &amp; amp;  amp;   amp;    amp;     amp;     quot&amp; amp;  amp;   amp;    amp;     quot&amp; amp;  amp;   amp;    quot;     ;    &amp; amp;  amp;   amp;    amp;    quot&amp; amp;  amp;   amp;    quot&amp; amp;  amp;   quot;    ;   &amp; amp;  amp;   amp;   quot&amp; amp;  amp;   quot&amp; amp;  quot;   ;  &amp; amp;  amp;  quot&amp; amp;  quot&amp; quot;  ; &amp; amp; quot&amp; quot&quot; ;&amp;quot&quot">'''Deliverable ''' ||'''Due Date ''' ||'''Details ''' ||Submission Information ||
||'''Intent to Participate and Insurance Information''' || || || ||
||Forecasted Equipment List for Insurance ||August 1, 2019 ||[[https://goo.gl/G5YMEb|Bill Of Materials template (.xls)]] ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Bill of Materials Submission|Submit Bill Of Materials (BOM)]] ||
||Liability Waiver ||August 1, 2019 || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Liability Waiver|Submit Waiver/Liability Release]] ||
||'''Visibility/Marketing''' || || || ||
||Volunteer Travel Support Fund Donation Declaration ||Aug 2, 2019 || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Volunteer Travel Support Fund Declaration|Declare Volunteer Travel Support Fund Support]] ||
||Intention to provide SCinet19 Apparel ||Aug 2, 2019 || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Intention to Provide SCinet Apparel|Intention to Provide SCinet Apparel]] ||
||Company Logo submission ||Aug 16, 2019 || || ||
||SCinet Partner Highlights submission ||Sept 13, 2019 || || ||
||Wall Panel Artwork submission ||Sept 20, 2019 || || ||
||'''Shipping/Setup/Show''' || || || ||
||Request Network Connection Transfer ||Oct 4, 2019 || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Request Network Connection Transfer|Request Network Connection Transfer]] ||
||Request Complimentary Exhibitor Badges ||Sept 27, 2019 || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Request Complimentary Exhibitor Badges|Request Complimentary Exhibitor Badges]] ||
||Tracking Information Submitted ||TBD || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Shipping Tracking Info|Submit Shipping Tracking Information]] ||
||Final BOM Submitted/Benefit Value Finalized ||Oct 11, 2019 || || ||
||Loaned Equipment Received ||Oct 18, 2019 || || ||
||Donated SCinet19 Apparel Received ||Oct 18, 2019 || || ||
||Outbound Shipping Paperwork Submitted ||Nov 15, 2018 || ||Discuss with SCinet Team Lead ||
|| || || || ||
+'''''Please plan to provide the following deliverables. Please check back often as the dates may change.'''''
||<tablewidth="&quot" tablestyle="&quot;">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' ||
||Contributor Intent to Participate Due	||Friday, May 31, 2024  ||	Contributors (or Team Leads) let CR know they intend to participate ||
||Initial Bill of Materials 	||Friday, June 28, 2024  ||	First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waivers due	||Friday, June 28, 2024  ||	Required for contributors loaning hardware ||
||Initial Valuation Deadline	||Friday, August 2, 2024  ||	Initial Valuation level achieved, based on first BOM ||
||Updated Bill of Materials Due	||Friday, August 9, 2024  ||	Any updates since initial BOM ||
||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 16, 2024  ||	Valuation level achieved, based on first BOM and any Extra Mile contributions ||
||Apparel Sizes and Quantities Released to contributors || Friday, August 16, 2024  ||	For those providing shirts, all sizes will be released by this date ||
||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 30, 2024  ||	If donating to the Travel fund, must commit by this date ||
||Co-branded Apparel commitment deadline || Friday, August 30, 2024  ||	If donating apparel, must commit by this date ||
||Final Valuation Deadline || Friday, September 6, 2024  ||	Valuation level achieved, based on updated BOM and any Extra Mile contributions ||
||Final Bill of Materials Due || Friday, September 6, 2024  ||	Final loans, equipment, software valuations ||
||Outbound Shipper Paperwork Submitted	|| Friday, September 6, 2024  ||	Required for contributors loaning hardware ||
||Contributor Logos submitted || Friday, September 13, 2024  ||	For use on banners, panels, and websites  ||
||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 13, 2024  ||	Final Valuation level achieved, based on final BOM and any Extra Mile contributions ||
||SCinet Panel Artwork submitted	 || Friday, September 13, 2024  ||	For those that are eligible for Panels, artwork is due on this date ||
||Network connection transfer request submitted || Friday, September 27, 2024  ||	For those that are selecting a booth connection, information must be submitted to use or transfer by this date ||
||Request complimentary exhibitor badges 	|| Friday, September 27, 2024  ||	For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations  ||
||Loaned Equipment Delivered to Freeman Warehouse || Friday, October 18, 2024  ||	Coordinated with SCinet logistics  ||
||Co-branded Apparel Shipment Received	|| Friday, October 18, 2024  ||	Coordinated with SCinet logistics  ||
||SCinet Staging	|| Friday October 25 - November 2, 2024  ||	Indentation only, coordinate with your teams ||
||SCinet Setup	 || November 11-16, 2024  ||	SCinet coordinated movement to the SC showfloor ||
||SC Show	|| November 17-21, 2024  ||	Standard SCinet operations and Conference  ||
||SCinet Teardown || Friday, November 22, 2024  ||	Coordinated teardown of SCinet ||
||Freeman Outbound Shipping	|| Saturday, November 23, 2024  ||	all equipment will depart by this date ||
-Line 38:
+Line 63:
-[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet19 Inquiry|Contact SCinet19 Contributor Relations]]
+[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet24 Contributor Inquiry|Contact SCinet24 Contributor Relations]]

Self: Diff for "Home"

SCinet24 Contributor Portal

Deliverables, Deadlines and Details