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| ## page was renamed from SC18 SCinet Vendor Portal |
== SCinet23 Contributor Portal == |
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| Benefits of Partnership - Innovate, Communicate, Collaborate | '''Contributor Information''' |
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| How? What is Required? Contributions (hardware, software, service, etc.) and Team Members/support during Staging, Setup and Show | [[https://forms.gle/pfuCd48iTLk9XwwbA| Intent to Participate & Contact Form in SCinet 2023]] |
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| Show current deadlines in a box on the right - what's due now, what's next? | [[https://docs.google.com/document/d/1icX2nB_xuXGpi_mcidL99SJW7UkT-CXi/edit# | SC23 SCinet Contributor Guide.docx]] |
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| Overall Deadlines (link) | [[attachment:SC23 logo color sheet.pdf| SC23 Logos and Color Guide (PDF)]] |
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| FAQ - separate box on the right? | [[attachment:SCinet Contributor Webinar 2023.m4v|SCinet 2023 Contributor Relations Webinar Recording (m4v)]] [[attachment:SCinet Contributor Webinar 2023 slides.pdf|SCinet 2023 Contributor Relations Webinar Slides]] |
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| Step 1: Initial Application to be a vendor (form) - who will be filling this out? Vendors/Team Leads/Vendor Relations/Mgmt Team/: | {{{#!wiki comment [[https://drive.google.com/drive/folders/163lmw4Q0GyWR3CGkWIl3RlcTySZEUqYi| SCinet 2023 Contributor Relations Webinar (recording)]] }}} |
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| * Create login on SC18 Submission Site? * Contact Information (name, email, phone) - required 1. Executive 1. Technical 1. Marketing/Communications * Interested in Donating Apparel? (starts a process) - optional * Interested in Donating Travel Support? (starts a process) - optional |
'''Bill of Materials and Shipping Forms''' |
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| Step 2: Existing Vendor Submissions | [[attachment:SCinet 2023 BOM.xlsx| SC23 Bill of Materials (BOM)]] |
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| * Login or Create account on Submissions site on SC18? * Submit BOM (secure process with limited access) - Download BOM format * Donate Apparel - give them options to what they can donate with dollar amount estimates * Donate Travel Support * Marketing/Communications Information * Apparel * Kiosk images/text * Panel Art images/text * Exhibition Badge requests * Network Connection Transfer? * Shipment Tracking information * Setup labels * Show labels |
[[attachment:SC23 Waiver of Liability.docx| SC23 Liability Waiver - Due with first BOM ]] [[attachment:SC23 SCINET - Warehouse Pre-Stage - Green.pdf| SC23 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse ]] {{{#!wiki comment [[attachment:SC23 SCINET - Show Site Show Install - Purple.pdf| SC23 Shipping Label - Pre-show (Purple) November 6th arrival at the Convention Center]] }}} === Deliverables, Deadlines and Details === '''''Please plan to provide the following deliverables. Please check back often as the dates may change.''''' ||<tablewidth=""" tablestyle=""">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' || ||Contributor Intent to Participate || May 12 ||Contributors (or Team Leads) let CR know they intend to participate|| ||Initial BOM || July 14 || First pass BOM to determine initial contributor tiers and equipment || ||Liability Waiver|| July 14 || Required for contributors loaning hardware || ||Updated BOM|| August 11 || Any updates since initial BOM || ||Final BOM||September 8|| Final loans, equipment, software valuations || ||Loaned Equipment Received Freeman|| October 11 || Mandatory for hardware loans || ||Outbound shipper paperwork|| October 27 || Mandatory for return of hardware || {{{#!wiki comment ||Initial Bill of Materials ||July 16 ||[[attachment:SCinet21 Blank BOM.xlsx | SC2021 BOM.xlsx]] ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Initial Bill of Materials Submission|Submit Bill Of Materials (BOM) ]] || ||Liability Waiver ||July 16 ||[[https://docs.google.com/document/d/1tZQFCRKFaJudRFaJib8ikr2ttZKXlozUZJUpjuWhrmU/edit | Liability Waiver]]||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Liability Waiver|Submit Waiver/Liability Release ]] '''Note: Liability Waiver/Release only required if submitting equipment to show in St Louis''' || ||Volunteer Travel Support Fund Donation Declaration ||August 20 ||Travel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Volunteer Travel Support Fund Declaration|Declare Volunteer Travel Support Fund Support]] || ||Intention to provide SCinet21 Apparel ||August 20 ||Apparel donation to increase benefits valuation to the next sponsorship level ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Intention to Provide SCinet Apparel|Intention to Provide SCinet Apparel]] || ||Company Logo submission ||August 20 ||Submit logo to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=SC21 Company Logo|Submit Company Logo]] || ||Updated Bill of Materials || September 3 || A more refined Bill of Materials. Used to finalize contributor tiers [[attachment:SC2021_BOM.xlsx | SC2021 BOM.xlsx]] || [[mailto:logistics@scinet.supercomputing.org??cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Refined Bill of Materials Submission|Submit Updated BOM ]] || ||SCinet Contributor Highlights for Interactive Experience Kiosk submission ||September 27 ||Submit information to Contributor Relations || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Partner Highlights for Kiosk|Submit Contributor Highlights for Kiosk]]|| ||Wall Panel Artwork submission ||October 1 ||Submit information to Contributor Relations. Based on Contributor Sponsorship Level - [[attachment:freeman-graphics-artwork-guidelines.pdf|Specifications for Panel Artwork]] || [[mailto:contributor-relations@scinet.supercomputing.org&subject=Wall Panel Custom Artwork|Submit Wall Panel Custom Artwork]]|| ||Final BOM Submitted for Insurance Valuation||October 1 ||Work with SCinet Technical Team Leads || || ||Request Network Connection Transfer/Modification ||October 8 || Please send your request to Contributor Relations. 10Gbps and 100Gbps upgrades include connection only. Router and Optics not provided.||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Network Connection Transfer|Request Network Connection Transfer]] || ||Request Complimentary Exhibitor Badges ||October 15 ||Provide recipient(s) Full Name and Email Address ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Request Complimentary Exhibitor Badges|Request Complimentary Exhibitor Badges]]. *Number of complimentary badges are based on sponsorship level. || ||Tracking Information Submitted ||ASAP, Before October 15 || All shipping tracking information must be sent via email to Logistics. Without this information, we cannot ensure your equipment will be safely delivered to SCinet||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC21 Shipping Tracking Info|Submit Shipping Tracking Information]] || ||Items Arrive at Freeman Warehouse ||October 15 || [[attachment:SCShippingLabel.pdf | SC21 Shipping Label (Green) - Used for all freight shipments]] Shipping Phone: 1-xxx-xxx-xxxx (Asking for phone number)|| '''Items arriving after this date cannot be guaranteed to make it to SC21 on time'''|| ||Donated SCinet21 Apparel Received ||November 8||Use the Approved SCinet Shipping Label above || PDF for Sizes goes here|| ||Outbound Shipping Paperwork Submitted ||November 15 || [[attachment:SCinet Shipping Outbound 2021|Outbound Shipping Request.docx]] [[attachment:SCinet Shipping Outbound HandCarry 2021| Outbound Shipping Request (Hand Carry).docx]]||Discuss with SCinet CR/Logistics || || || || || || }}} Questions, comments or concerns? [[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet23 Contributor Inquiry|Contact SCinet23 Contributor Relations]] |
SCinet23 Contributor Portal
Contributor Information
Intent to Participate & Contact Form in SCinet 2023
SC23 SCinet Contributor Guide.docx
SC23 Logos and Color Guide (PDF)
SCinet 2023 Contributor Relations Webinar Recording (m4v) SCinet 2023 Contributor Relations Webinar Slides
Bill of Materials and Shipping Forms
SC23 Liability Waiver - Due with first BOM
SC23 Shipping Label - Staging (Green) October 11th arrival in Freeman Warehouse
Deliverables, Deadlines and Details
Please plan to provide the following deliverables. Please check back often as the dates may change.
Deliverable |
Deadlines |
Details |
Contributor Intent to Participate |
May 12 |
Contributors (or Team Leads) let CR know they intend to participate |
Initial BOM |
July 14 |
First pass BOM to determine initial contributor tiers and equipment |
Liability Waiver |
July 14 |
Required for contributors loaning hardware |
Updated BOM |
August 11 |
Any updates since initial BOM |
Final BOM |
September 8 |
Final loans, equipment, software valuations |
Loaned Equipment Received Freeman |
October 11 |
Mandatory for hardware loans |
Outbound shipper paperwork |
October 27 |
Mandatory for return of hardware |
Questions, comments or concerns?