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== SCinet19 Contributor Portal == == SCinet25 Contributor Portal ==
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'''Relevant Documents/Reference Information''' '''Contributor Information'''
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[[attachment:SCinet Contributor Overview - April2019.pdf|2019 Contributor Overview]] [[https://docs.google.com/forms/d/150GSbr3KuspdrYdZLX2rTH89d4BtVBoXcjV6sp8b2Sg/viewform?edit_requested=true| Intent to Participate & Contact Form in SCinet 2025]]
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[[attachment:SC19_Contributor_Guide.pdf|2019 Contributor Program Participation Guide]] [[attachment:SC25-CRGuide.pdf|SCinet 2025 Contributor Guide (PDF)]]
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=== Deliverables, Deadlines and Details ===
'''''=== Please plan to provide the following deliverables. Please check back often as the dates may change. ==='''''		 2025 Contributor Webinar Slides - TBD
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''''' '''''
||<tablewidth="&quot" tablestyle="&quot; &amp; quot; &amp; amp; quot; &amp; amp; amp; quot; &amp; amp; amp; amp; quot; &amp; amp; amp; amp; amp; quot; &amp; amp; amp; amp; amp; amp; quot; &amp; amp; amp; amp; amp; amp; amp; quot; &amp; amp; amp; amp; amp; amp; amp; amp; quot; &amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; 200px&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; ; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; ; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; ; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; ; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; ; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; ; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; ; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; quot; ; &amp; amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; quot; ; &amp; amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; quot; ; &amp; amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; quot; ; &amp; amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; quot; ; &amp; amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; quot; ; &amp; amp; amp; amp; amp; quot&amp; amp; amp; amp; quot&amp; amp; amp; quot; ; &amp; amp; amp; amp; quot&amp; amp; amp; quot&amp; amp; quot; ; &amp; amp; amp; quot&amp; amp; quot&amp; quot; ; &amp; amp; quot&amp; quot&quot; ;&amp;quot&quot">'''Deliverable ''' ||'''Due Date ''' ||'''Details ''' ||Submission Information ||
||'''Intent to Participate and Insurance Information''' || || || ||
||Forecasted Equipment List for Insurance ||August 1, 2019 ||Read only file: [[https://drive.google.com/open?id=11CP6r5xDILAlmS4ftXeLaegtVbofaztk|Bill Of Materials template (.xls)]] (download or copy to your google drive)||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Bill of Materials Submission|Submit Bill Of Materials (BOM) ]] Note: BOM is required for all submissions (even people and services)''' ||
||Liability Waiver ||August 1, 2019 ||[[https://drive.google.com/open?id=1jKz-yz5jH9cNh31vPfCc7ZcO5nayfhK2HrAyn9nwvq4 | Liability Waiver]]||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Liability Waiver|Submit Waiver/Liability Release ]] '''Note: Liability Waiver/Release only required if submitting equipment to show in Denver''' ||
||'''Visibility/Marketing''' || || || ||
||Volunteer Travel Support Fund Donation Declaration ||Aug 2, 2019 || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Volunteer Travel Support Fund Declaration|Declare Volunteer Travel Support Fund Support]] ||
||Intention to provide SCinet19 Apparel ||Aug 2, 2019 || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Intention to Provide SCinet Apparel|Intention to Provide SCinet Apparel]] ||
||Company Logo submission ||Aug 16, 2019 || || ||
||SCinet Partner Highlights submission ||Sept 13, 2019 || || ||
||Wall Panel Artwork submission ||Sept 20, 2019 || || ||
||'''Shipping/Setup/Show''' || || || ||
||Request Network Connection Transfer ||Oct 4, 2019 || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Request Network Connection Transfer|Request Network Connection Transfer]] ||
||Request Complimentary Exhibitor Badges ||Sept 27, 2019 || ||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Request Complimentary Exhibitor Badges|Request Complimentary Exhibitor Badges]] ||
||Items Arrive at Freeman Warehouse ||Oct 10, 2019 || || This is a hard deadline||
||Tracking Information Submitted ||TBD || [[attachment:SC19 SCINET - Warehouse Pre-Stage - Green.pdf|Shipping Label]]||[[mailto:logistics@scinet.supercomputing.org?cc=contributor-relations@scinet.supercomputing.org&subject=SC19 Shipping Tracking Info|Submit Shipping Tracking Information]] ||
||Final BOM Submitted/Benefit Value Finalized ||Oct 11, 2019 || || ||
||Loaned Equipment Received ||Oct 18, 2019 || || ||
||Donated SCinet19 Apparel Received ||Oct 18, 2019 || || ||
||Outbound Shipping Paperwork Submitted ||Nov 15, 2018 || ||Discuss with SCinet Team Lead ||
|| || || || ||		 2025 Contributor Webinar Recording - TBD

[[attachment:sc25_sewout_out_04.ai| SC25 Embroidery Color Guide (AI Version)]] and [[attachment:sc25_sewout_out_04.pdf| SC25 Embroidery Color Guide (PDF Version)]]

'''Bill of Materials and Shipping Forms'''

[[attachment:SC25_SCinet_BOM_Template.xlsx| SC25 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org

[[attachment:20250219-SCinet-LW.docx| SC25 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org

[[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf|SC25 Shipping Label (Staging - Green)]]

SC25 Off-Week Shipping Label - Available upon request only

SC25 Setup/Show Shipping Label - Available upon request only

SC25 SCinet Outbound Shipping Form - TBD

St. Louis Warehouse contact: TBD

{{{#!wiki comment
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[[attachment:SC25 SCINET - Show Site Show Install - Purple (004).pdf|SC25 Shipping Label (Setup/Show - Purple)]]



[[attachment:CR-Webinar24.pdf| 2025 Contributor Webinar Slides (PDF)]]

[[attachment:20240522-Webinar.mp4| 2025 Contributor Webinar Recording (MP4)]]

[[attachment:sc24_embroidery.ai|SC25 Embroidery Color Guide]]

'''Bill of Materials and Shipping Forms'''

[[https://forms.gle/tRBZ5rTydkhTbeCZ9|SC25 SCinet Outbound Shipping Form]]

St. Louis Warehouse contact: TBD

}}}

=== Deliverables, Deadlines and Details ===
'''''Please plan to provide the following deliverables. Please check back often as the dates may change.'''''
||<tablewidth="&quot" tablestyle="&quot;">'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' ||
||Contributor Intent to Participate Due ||Friday, May 30, 2025 || Contributors (or Team Leads) let CR know they intend to participate ||
||Initial Bill of Materials ||Friday, June 27, 2025 || First pass BOM to determine initial contributor tiers and equipment ||
||Liability Waivers due ||Friday, June 27, 2025 || Required for contributors loaning hardware ||
||Initial Valuation Deadline ||Friday, August 1, 2025 || Initial Valuation level achieved, based on first BOM ||
||Updated Bill of Materials Due ||Friday, August 8, 2025 || Any updates since initial BOM ||
||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 15, 2025 || Valuation level achieved, based on first BOM and any Extra Mile contributions ||
||Apparel Sizes and Quantities Released to contributors || Friday, August 15, 2025 || For those providing shirts, all sizes will be released by this date ||
||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 29, 2025 || If donating to the Travel fund, must commit by this date ||
||Co-branded Apparel commitment deadline || Friday, August 29, 2025 || If donating apparel, must commit by this date ||
||Final Valuation Deadline || Friday, September 5, 2025 || Valuation level achieved, based on updated BOM and any Extra Mile contributions ||
||Final Bill of Materials Due || Friday, September 5, 2025 || Final loans, equipment, software valuations ||
||Outbound Shipper Paperwork Submitted || Friday, September 5, 2025 || Required for contributors loaning hardware ||
||Contributor Logos submitted || Friday, September 12, 2025 || For use on banners, panels, and websites ||
||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 12, 2025 || Final Valuation level achieved, based on final BOM and any Extra Mile contributions ||
||SCinet Panel Artwork submitted || Friday, September 12, 2025 || For those that are eligible for Panels, artwork is due on this date ||
||Network connection transfer request submitted || Friday, September 26, 2025 || For those that are selecting a booth connection, information must be submitted to use or transfer by this date ||
||Request complimentary exhibitor badges || Friday, September 26, 2025 || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations ||
||Loaned Equipment Delivered to Freeman Warehouse || Wednesday, October 15, 2025 || Coordinated with SCinet logistics ||
||Co-branded Apparel Shipment Received || Wednesday, October 15, 2025 || Coordinated with SCinet logistics ||
||SCinet Staging || Wednesday October 22 - Friday October 31, 2025 || Indentation only, coordinate with your teams ||
||SCinet Setup || November 10-15, 2025 || SCinet coordinated movement to the SC showfloor ||
||SC Show || November 16-20, 2025 || Standard SCinet operations and Conference ||
||SCinet Teardown || Friday, November 21, 2025 || Coordinated teardown of SCinet ||
||Freeman Outbound Shipping || Saturday, November 22, 2025 || all equipment will depart by this date ||
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[[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet19 Inquiry|Contact SCinet19 Contributor Relations]] [[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet25 Contributor Inquiry|Contact SCinet25 Contributor Relations]]

SCinet25 Contributor Portal

Contributor Information

Intent to Participate & Contact Form in SCinet 2025

SCinet 2025 Contributor Guide (PDF)

2025 Contributor Webinar Slides - TBD

2025 Contributor Webinar Recording - TBD

SC25 Embroidery Color Guide (AI Version) and SC25 Embroidery Color Guide (PDF Version)

Bill of Materials and Shipping Forms

SC25 Bill of Materials (BOM) -- Email completed form to contributor-relations@scinet.supercomputing.org

SC25 Liability Waiver - Due with first BOM if you are providing hardware - Email completed form to contributor-relations@scinet.supercomputing.org

SC25 Shipping Label (Staging - Green)

SC25 Off-Week Shipping Label - Available upon request only

SC25 Setup/Show Shipping Label - Available upon request only

SC25 SCinet Outbound Shipping Form - TBD

St. Louis Warehouse contact: TBD

Deliverables, Deadlines and Details

Please plan to provide the following deliverables. Please check back often as the dates may change.

Deliverable

Deadlines

Details

Contributor Intent to Participate Due

Friday, May 30, 2025

Contributors (or Team Leads) let CR know they intend to participate

Initial Bill of Materials

Friday, June 27, 2025

First pass BOM to determine initial contributor tiers and equipment

Liability Waivers due

Friday, June 27, 2025

Required for contributors loaning hardware

Initial Valuation Deadline

Friday, August 1, 2025

Initial Valuation level achieved, based on first BOM

Updated Bill of Materials Due

Friday, August 8, 2025

Any updates since initial BOM

Confirmation to contributors of Initial Benefit Level Achieved

Friday, August 15, 2025

Valuation level achieved, based on first BOM and any Extra Mile contributions

Apparel Sizes and Quantities Released to contributors

Friday, August 15, 2025

For those providing shirts, all sizes will be released by this date

WINS Volunteer Travel Support Fund Contribution Declaration

Friday, August 29, 2025

If donating to the Travel fund, must commit by this date

Co-branded Apparel commitment deadline

Friday, August 29, 2025

If donating apparel, must commit by this date

Final Valuation Deadline

Friday, September 5, 2025

Valuation level achieved, based on updated BOM and any Extra Mile contributions

Final Bill of Materials Due

Friday, September 5, 2025

Final loans, equipment, software valuations

Outbound Shipper Paperwork Submitted

Friday, September 5, 2025

Required for contributors loaning hardware

Contributor Logos submitted

Friday, September 12, 2025

For use on banners, panels, and websites

Confirmation to contributors of Updated Benefit Level Achieved

Friday, September 12, 2025

Final Valuation level achieved, based on final BOM and any Extra Mile contributions

SCinet Panel Artwork submitted

Friday, September 12, 2025

For those that are eligible for Panels, artwork is due on this date

Network connection transfer request submitted

Friday, September 26, 2025

For those that are selecting a booth connection, information must be submitted to use or transfer by this date

Request complimentary exhibitor badges

Friday, September 26, 2025

For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations

Loaned Equipment Delivered to Freeman Warehouse

Wednesday, October 15, 2025

Coordinated with SCinet logistics

Co-branded Apparel Shipment Received

Wednesday, October 15, 2025

Coordinated with SCinet logistics

SCinet Staging

Wednesday October 22 - Friday October 31, 2025

Indentation only, coordinate with your teams

SCinet Setup

November 10-15, 2025

SCinet coordinated movement to the SC showfloor

SC Show

November 16-20, 2025

Standard SCinet operations and Conference

SCinet Teardown

Friday, November 21, 2025

Coordinated teardown of SCinet

Freeman Outbound Shipping

Saturday, November 22, 2025

all equipment will depart by this date

Questions, comments or concerns?

Contact SCinet25 Contributor Relations

None: Home (last edited 2025-04-02 18:39:06 by zurawski)