Deliverable

Deadlines

Details

Contributor Intent to Participate Due

Friday, May 24, 2024

Contributors (or Team Leads) let CR know they intend to participate

Initial Bill of Materials

Friday, June 28, 2024

First pass BOM to determine initial contributor tiers and equipment

Liability Waivers due

Friday, June 28, 2024

Required for contributors loaning hardware

Initial Valuation Deadline

Friday, August 2, 2024

Initial Valuation level achieved, based on first BOM

Updated Bill of Materials Due

Friday, August 9, 2024

Any updates since initial BOM

Confirmation to contributors of Initial Benefit Level Achieved

Friday, August 16, 2024

Valuation level achieved, based on first BOM and any Extra Mile contributions

Apparel Sizes and Quantities Released to contributors

Friday, August 16, 2024

For those providing shirts, all sizes will be released by this date

WINS Volunteer Travel Support Fund Contribution Declaration

Friday, August 30, 2024

If donating to the Travel fund, must commit by this date

Co-branded Apparel commitment deadline

Friday, August 30, 2024

If donating apparel, must commit by this date

Final Valuation Deadline

Friday, September 6, 2024

Valuation level achieved, based on updated BOM and any Extra Mile contributions

Final Bill of Materials Due

Friday, September 6, 2024

Final loans, equipment, software valuations

Outbound Shipper Paperwork Submitted

Friday, September 6, 2024

Required for contributors loaning hardware

Contributor Logos submitted

Friday, September 13, 2024

For use on banners, panels, and websites

Confirmation to contributors of Updated Benefit Level Achieved

Friday, September 13, 2024

Final Valuation level achieved, based on final BOM and any Extra Mile contributions

SCinet Panel Artwork submitted

Friday, September 13, 2024

For those that are eligible for Panels, artwork is due on this date

Network connection transfer request submitted

Friday, September 27, 2024

For those that are selecting a booth connection, information must be submitted to use or transfer by this date

Request complimentary exhibitor badges

Friday, September 27, 2024

For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations

Loaned Equipment Delivered to Freeman Warehouse

Friday, October 18, 2024

Coordinated with SCinet logistics

Co-branded Apparel Shipment Received

Friday, October 18, 2024

Coordinated with SCinet logistics

SCinet Staging

Friday October 25 - November 2, 2024

Indentation only, coordinate with your teams

SCinet Setup

November 11-16, 2024

SCinet coordinated movement to the SC showfloor

SC Show

November 17-21, 2024

Standard SCinet operations and Conference

SCinet Teardown

Friday, November 22, 2024

Coordinated teardown of SCinet

Freeman Outbound Shipping

Saturday, November 23, 2024

all equipment will depart by this date