Deliverable

Deadlines

Details

Contributor Intent to Participate Due

Friday, May 30, 2025

Contributors (or Team Leads) let CR know they intend to participate

Initial Bill of Materials

Friday, June 27, 2025

First pass BOM to determine initial contributor tiers and equipment

Liability Waivers due

Friday, June 27, 2025

Required for contributors loaning hardware

Initial Valuation Deadline

Friday, August 1, 2025

Initial Valuation level achieved, based on first BOM

Updated Bill of Materials Due

Friday, August 8, 2025

Any updates since initial BOM

Confirmation to contributors of Initial Benefit Level Achieved

Friday, August 15, 2025

Valuation level achieved, based on first BOM and any Extra Mile contributions

Apparel Sizes and Quantities Released to contributors

Friday, August 15, 2025

For those providing shirts, all sizes will be released by this date

WINS Volunteer Travel Support Fund Contribution Declaration

Friday, August 29, 2025

If donating to the Travel fund, must commit by this date

Co-branded Apparel commitment deadline

Friday, August 29, 2025

If donating apparel, must commit by this date

Final Valuation Deadline

Friday, September 5, 2025

Valuation level achieved, based on updated BOM and any Extra Mile contributions

Final Bill of Materials Due

Friday, September 5, 2025

Final loans, equipment, software valuations

Outbound Shipper Paperwork Submitted

Friday, September 5, 2025

Required for contributors loaning hardware

Contributor Logos submitted

Friday, September 12, 2025

For use on banners, panels, and websites

Confirmation to contributors of Updated Benefit Level Achieved

Friday, September 12, 2025

Final Valuation level achieved, based on final BOM and any Extra Mile contributions

SCinet Panel Artwork submitted

Friday, September 12, 2025

For those that are eligible for Panels, artwork is due on this date

Network connection transfer request submitted

Friday, September 26, 2025

For those that are selecting a booth connection, information must be submitted to use or transfer by this date

Request complimentary exhibitor badges

Friday, September 26, 2025

For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations

Loaned Equipment Delivered to Freeman Warehouse

Before Monday, October 20, 2025

Coordinated with SCinet logistics

Co-branded Apparel Shipment Received

Before Monday, October 20, 2025

Coordinated with SCinet logistics

SCinet Staging

Wednesday October 22 - Friday October 31, 2025

Indentation only, coordinate with your teams

SCinet Setup

November 10-15, 2025

SCinet coordinated movement to the SC showfloor

SC Show

November 16-20, 2025

Standard SCinet operations and Conference

SCinet Teardown

Friday, November 21, 2025

Coordinated teardown of SCinet

Freeman Outbound Shipping

Saturday, November 22, 2025

all equipment will depart by this date