== SCinet26 Contributor Portal == '''Contributor Information''' {{{#!wiki comment [[https://docs.google.com/forms/d/150GSbr3KuspdrYdZLX2rTH89d4BtVBoXcjV6sp8b2Sg/viewform?edit_requested=true| Intent to Participate & Contact Form in SCinet 2026]] [[attachment:SC26-CRGuide.pdf|SCinet 2026 Contributor Guide (PDF)]] [[attachment:sc25_sewout_out_04.ai| SC26 Embroidery Color Guide (AI Version)]] and [[attachment:sc25_sewout_out_04.pdf| SC26 Embroidery Color Guide (PDF Version)]] }}} [[https://forms.gle/Z8M7WkSWf8dPFvg78 | Intent to Participate & Contact Form in SCinet 2026]] SCinet 2026 Contributor Guide (TDB) SC26 Embroidery Color Guide (TBD) [[attachment:sc26_logosheet_01.pdf| SC26 Logo Guide (PDF Version)]] '''Contributor Relations - Contributor Webinars''' Scheduling TBD {{{#!wiki comment Webinar #1 - Tues May 7th, 11am Eastern [[https://drive.google.com/file/d/1c7PhmSRtU56Z0LpHqkSxdWpvaoTqOSG0/view?usp=sharing | Recording Available Here]] Webinar #2 - Weds May 13th, 4pm Eastern [[https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODM3NjBjNzctMDYxYy00MTJmLTk1YzItNzA5NTQ2OWMyNTcw%40thread.v2/0?context=%7b%22Tid%22%3a%22db3dbd43-4c4b-4544-9f8a-0553f9f5f25e%22%2c%22Oid%22%3a%22142e19fd-a165-4799-ad3b-289ccc023f21%22%7d | Join Teams Meeting]] Meeting ID: 243 101 887 360 6 Passcode: Vh3Zr7Bc Dial in by phone +1 865-276-6990,,978354634# United States, Oak Ridge Find a local number Phone conference ID: 978 354 634# 2025 Contributor Webinar Slides - [[https://docs.google.com/presentation/d/1IPuiJrMdDUDPnWjw1rFPxL_DjwG-QxMg/edit?usp=sharing&ouid=110379968562830532135&rtpof=true&sd=true | Slides ]] }}} '''Bill of Materials and Shipping Forms''' {{{#!wiki comment [[attachment:SC25_SCinet_BOM_Template.xlsx| SC25 Bill of Materials (BOM)]] -- Email completed form to contributor-relations@scinet.supercomputing.org [[attachment:20250219-SCinet-LW.docx| SC25 Liability Waiver - Due with first BOM if you are providing hardware]] - Email completed form to contributor-relations@scinet.supercomputing.org [[attachment:SC25 SCINET - Warehouse Pre-Stage - Green.pdf|SC25 Shipping Label (Staging through Setup - Green)]] [[attachment:SC25 SCINET - Staging Show Site Show Install - BLUE.pdf|SC25 During Staging ONLY (Blue)]] [[attachment:SC25 SCINET - Show Site Show Install - Purple (004).pdf|SC25 Setup/Show Shipping Label (Purple)]] [[https://forms.gle/4MP8caQq7KQgFaxA6 | SC25 SCinet Outbound Shipping Form]] }}} SC26 (BOM) Bill of Materials (TBD) SC26 Liability Waiver (TBD) SC26 Pre-Staging Shipping Label (TBD) SC26 During Staging/Pre-Show Shipping Label (TBD) SC26 Setup/Show Shipping Label (TBD) SC26 SCinet Outbound Shipping Form (TBD) Freeman shipping contact info: {{{ TBD }}} === Deliverables, Deadlines and Details === '''''Please plan to provide the following deliverables. Please check back often as the dates may change.''''' ||'''Deliverable ''' ||'''Deadlines ''' ||'''Details ''' || ||Contributor Intent to Participate Due || Friday, May 29, 2026 || Contributors (or Team Leads) let CR know they intend to participate || ||Initial Bill of Materials ||Friday, June 26, 2026 || First pass BOM to determine initial contributor tiers and equipment || ||Liability Waivers due ||Friday, June 26, 2026 || Required for contributors loaning hardware || ||Initial Valuation Deadline ||Friday, July 31, 2026 || Initial Valuation level achieved, based on first BOM || ||Contributor Logos submitted || Friday, July 31, 2026 || For use on banners, panels, and websites || ||Updated Bill of Materials Due ||Friday, August 7, 2026 || Any updates since initial BOM || ||Confirmation to contributors of Initial Benefit Level Achieved || Friday, August 14, 2026 || Valuation level achieved, based on first BOM and any Extra Mile contributions || ||Apparel Sizes and Quantities Released to contributors || Friday, August 14, 2026 || For those providing shirts, all sizes will be released by this date || ||WINS Volunteer Travel Support Fund Contribution Declaration || Friday, August 28, 2026 || If donating to the Travel fund, must commit by this date || ||Co-branded Apparel commitment deadline || Friday, August 28, 2026 || If donating apparel, must commit by this date || ||Final Valuation Deadline || Friday, September 4, 2026 || Valuation level achieved, based on updated BOM and any Extra Mile contributions || ||Final Bill of Materials Due || Friday, September 4, 2026 || Final loans, equipment, software valuations || ||Outbound Shipper Paperwork Submitted || Friday, September 4, 2026 || Required for contributors loaning hardware || ||SCinet Panel Artwork submitted || Friday, September 4, 2026 || For those that are eligible for Panels, artwork is due on this date || ||Confirmation to contributors of Updated Benefit Level Achieved || Friday, September 11, 2026 || Final Valuation level achieved, based on final BOM and any Extra Mile contributions || ||Network connection transfer request submitted || Friday, September 25, 2026 || For those that are selecting a booth connection, information must be submitted to use or transfer by this date || ||Loaned Equipment Delivered to Freeman Warehouse || Wednesday, October 14, 2026 || Coordinated with SCinet logistics || ||Co-branded Apparel Shipment Received || Wednesday, October 14, 2026 || Coordinated with SCinet logistics || ||Request complimentary exhibitor badges || Friday, October 30, 2026 || For those that are attending the conference, we need a list (First Name, Last Name, and Email) of staff that will receive complimentary registrations || ||SCinet Staging || Wednesday October 21 - Friday October 30, 2026 || Indentation only, coordinate with your teams || ||SCinet Setup || November 9-14, 2026 || SCinet coordinated movement to the SC showfloor || ||SC Show || November 15-19, 2026 || Standard SCinet operations and Conference || ||SCinet Teardown || Friday, November 20, 2026 || Coordinated teardown of SCinet || ||Freeman Outbound Shipping || Saturday, November 21, 2026 || all equipment will depart by this date || Questions, comments or concerns? [[mailto:contributor-relations@scinet.supercomputing.org&subject=SCinet26 Contributor Inquiry|Contact SCinet26 Contributor Relations]]